Ministry Planning Form

Ministry Planning Form

Use this form to plan your ministry events and submit for approval. This form should be submitted at least 120 days ahead of when you desire to have the event.
Contact Person

First NameLast Name
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Email
example@example.com
Basic Information
Ministry Name
Are you the Ministry Leader?
Ministry Leader
What Type of Event is this:
If Other, please specify below:
What type of event is this?
Proposed Date 1:
Proposed Date 2:
Proposed Start Time
Proposed End Time
How often will the event occur?
To what pillar does this event connect?
Please Explain How:
How?
Provide facts or statistics, if possible
Target Audience
Who is the target audience for the event?
Anticipated number of participants (please provide a range).
eg: 100-150
Solution
How does this ministry plan to address the identified challenge?
How does this ministry plan to address the identified challenge?
What specific goals or outcomes are you aiming to achieve in this moment? Please list 3.
(Be clear about what you hope to achieve and state the expected benefits)
Collaboration
What other teams, churches, or community organizations are in collaboration with this event?
Please state each person/organization/church name, role, and what was committed.
Will you require additional ministry support?

Other
Planning & Implementation
Desired Location
If Other, please advise where.
If Off-Site, please advise where.
Provide Full Address
Will this require a Speaker/Facilitator?
Will this person be paid?
Who is the Speaker/Facilitator?
All proposed speakers are subject to final review and approval before confirmation or promotion.
Will you require services from Worship Arts?
If yes, what services?
Media & Marketing
Is there registration for your event?
If Yes, what is the deadline for registration?
Is this event ticketed?
If so, what is the ticket cost?
How can tickets be purchased?
Will you require registration tables or visual support?
Are there any special requests of the marketing team regarding graphics, promotion, or marketing campaign?
I.e. colors, imagery, promotional items, etc
Marketing Needs (Check all that apply):

Other
Details/Requests: (Please provide specific details, deadlines, and any necessary copy or themes for marketing materials.)*
*We value and consider all requests regarding event names, graphics, and marketing strategies. While we make every effort to honor these suggestions, the final design, name, and overall marketing plan will be determined at the discretion of the Marketing Department to ensure alignment with our branding, communication goals, and event objectives. Thank you for your understanding and partnership in this process.
Operations/Logistics
Will your event require catering?
Please list your desired menu:
Will your event require décor?
Please list desired decor below:
Will you require tables?
Will you require chairs?

Number of Chairs
How would you like your chairs set up?
ie: semi-circle, classroom, circle...etc.
AV Needs
Will a contract be required to fulfill any of the requests listed above?
REVENUE/BUDGET/EXPENSE GUIDE
Does your event have paid registration?

Total Projected Revenue:

Rows	Projected Amount
Revenue
Offering
Ticket Sales
Ministry Budget
Other

Expenses

Rows	Item	Cost
Expense 1
Expense 2
Expense 3
Expense 4
Expense 5
Expense 6
Expense 7

Total Projected Expenses
Total Projected Income
TPI = Revenue - Expense
Any Final Notes
Should be Empty:

Rows	Need	Number of tables	Number of chairs per table	Table Set up (Expo, Meeting, Seminar/Workshop)
6ft. Tables
Cocktail Tables

Ministry Planning Form

Basic Information

Target Audience

Solution

Collaboration

Planning & Implementation

Media & Marketing

Operations/Logistics

REVENUE/BUDGET/EXPENSE GUIDE