Ministry Planning Form
Use this form to plan your ministry events and submit for approval. This form should be submitted at least 2 months ahead of when you desire to have the event.
Contact Person
First Name
Last Name
Phone Number
Please enter a valid phone number.
Email
example@example.com
Basic Information
Ministry Name
Ministry Leader
Is this event a fellowship moment?
Yes
No
Proposed Date
Start Time
End Time
How often will the event occur
Please Select
Once
Weekly
Bi-Weekly
Monthly
Quarterly
Semi-Annually
Yearly
Target Audience
Who is the target audience for the event?
Anticipated number of participants
What is the challenge that the target audience is experiencing?
Provide facts or statistics, if possible
Solution
What is this ministry proposing that will solve the challenge?
What are the objectives of the moment?
(Be clear about what you hope to achieve and state the expected benefits.
Collaboration
What other teams, churches, or community organizations are in collaboration with this event?
Please state each person/organization/church name, role, and what was committed.
Implementation
Desired Location
Please Select
Sanctuary
Grow Room C
Connect Room
Family Life Center: Youth Worship Space
Family Life Center: Chevron Room
Other
Off-Site
If Other, please advise where.
If Off-Site, please advise where.
Provide Full Address
Will this require a Paid Speaker/Facilitator?
Yes
No
Will you require services from Worship Arts
Yes
No
If yes, what Services
Keyboard Player
Drummer
Bass
Lead Singer
Minister
Artist
Tracks
Audio Technician
Lighting Tech/Screens
Media & Marketing
Is there registration for your event?
Yes
No
If Yes, what is the deadline for registration?
Is this event ticketed?
Yes
No
If so, how much is the ticket cost?
How can tickets be purchased?
Please Select
Online
On-Site
Ministry Team Member
Will you require registration tables or visual support?
Yes
No
Are there any special requests of the marketing team regarding graphics, promotion, or marketing campaign?
I.e. colors, imagery, promotional items, etc
Operations/Logistics
Will your event require catering?
Yes
No
Please list desired decor below:
Will you require tables?
Yes
No
Tables
Need
Number of tables
Number of chairs per table
Table Set up (Expo, Meeting, Seminar/Workshop)
8ft. Tables
Cocktail Tables
Will you require chairs?
Yes
No
Number of Chairs
How would you like your chairs set up?
ie: semi-circle, classroom, circle...etc.
AV Needs
Projector
MAC
PC
TV
Podium
Microphone
Photography
Will a contract be needed to secure any of the requests above?
Yes
No
Are you going to require ministry support?
Parking
First Touch Ambassadors
Hospitality
Security
Ministers
Other
REVENUE/BUDGET/EXPENSE GUIDE
Revenue
Cost
Revenue
Offering
Ticket Sales
Ministry Budget
Other
Total Projected Revenue:
Expenses
Item
Cost
Expense 1
Expense 2
Expense 3
Expense 4
Expense 5
Expense 6
Expense 7
Total Projected Expenses
Total Projected Income
TPI = Revenue - Expense
Submit
Should be Empty: