We are pleased to extend this invitation to you to participate as an exhibitor at the ALA-CASE Spring Outreach Conference. The conference is being held in Hoover, Alabama at the Renaissance Ross Bridge Golf Resort & Spa.

Please take a few minutes to consider the benefits to you and your company if you agree to participate at this conference. State-wide ALA-CASE members numbering at almost 300 will be attending the conference. Special Education Directors and teachers from across the state are invited and this conference will afford a great opportunity for you to make new contacts in the state of Alabama.

Our Executive Board has planned activities for optimal interaction between the exhibitors and our membership.  All breaks will occur with the exhibitors.  We are dedicated to making your visit with us worthwhile.         

You will find attached the registration materials. Thank you in advance for your prompt attention to the registration process.  If you have any questions or concerns, please feel free to contact me at 256.582.3171, Ext 01008.

I look forward to seeing you at the ALA-CASE Spring Outreach Conference.

Sincerely,

Annie Spike
Marshall County Board of Education

AN INVITATION TO EXHIBITORS

You are invited to join Special Education Directors and teachers at the ALA-CASE Spring Conference.

We recognize the importance of your participation. The new ideas and materials that you bring will be one of the highlights of the conference. You can meet the educational leaders in Alabama, expand your network of contacts, display your products and services effectively and concentrate your marketing efforts on a receptive audience.

To ensure maximum visitation with exhibitors, special times are built into the convention program for visiting exhibits.

ALA-CASE works hard to make your visit with us worthwhile! You are an extremely important part of our conference, and we want you back each year. We are proud that our conference has grown each year and we attribute much of this success to our exhibitors.

Upon receipt of your contract and payment for exhibit space, we will confirm your assignment and any other necessary information will be mailed to you immediately.

Call the Renaissance Ross Bridge Hotel at (205) 916-7677 and ask for the ALA-CASE Spring Conference Feb 2024 rate of $197 for standard rooms/night. All room rates are subject to taxes and fees. Reservations are subject to availability. Reservations received after February 2, 2024, may not be eligible for the discounted rates. Check-in time is 4:00 p.m.

CONTRACT FOR EXHIBIT SPACE

It is understood that the rules and regulations contained herein, and those on the official application become a part of the contract between the exhibitor and ALA-CASE. Acceptance of any exhibit application and notification to the applicant of such acceptance by ALA-CASE constitutes a contract. All points not covered in this document are subject only to the decision of ALA-CASE.

In accordance with the Rules and Regulations governing the exhibits for the ALA-CASE Conference to be held in Hoover, Alabama February 25-27, 2024, the undersigned makes application for exhibit space and encloses a check to Alabama CASE/CLAS for the partnership included in booth rental.

Booth rental: $500 includes one 6’ x 2.5’ table; $1000 includes two 6’ x 2.5’ tables (includes table(s), two chairs, sign & wastebasket) Electrical wireless access will be provided.

ALA-CASE will send an invoice which can be printed and mailed back with a check or use the link on the invoice to pay online via credit card.

RULES, REGULATIONS AND INSTRUCTIONS

1. BOOTHS: Booth assignments will be made on a first come/first served basis, based on receipt of application and accompanying payment.
2. USE OF SPACE: Subletting of space is PROHIBITED. NO exhibit shall assign, sublet or apportion the whole or any portion of space allotted, or exhibit herein any goods other than those manufactured or distributed by the exhibitor in the regular course of business, nor permit any firm not exhibiting to solicit business or take orders in his place. *Sound equipment may be used for demonstration only. The use of sound or music for attracting attention is prohibited.
3. ABSENCE OF LIABILITY: ALA-CASE DOES NOT carry insurance covering exhibits, and does not assume any responsibility for damage arising from fires, lightning, smoke, civil commotion, or safety of property from theft. It is expressly understood that the exhibitor assumes all risks relating to participation in the exhibition. The convention center will be locked each night and/or security guard will be provided.
4. TERMS OF PAYMENT: There is a rental charge of $500 per booth or $1000 for 2 tables. This includes two (2) badges for your group. Additional badges may be purchased at $10 per person. All attendees must wear an Alabama CASE badge. NO refund will be made for cancellations. No exhibitor will be allowed to place equipment in the exhibit hall until full payment of the booth rental is received prior to the meeting date. Checks should be made payable to CLAS/CASE and mailed to 926 Pelham Street, P. O. Box 428, Montgomery, AL 36101-0428.
5. CONDUCT OF BUSINESS BY EXHIBITORS: Because of certain IRS regulations, the sale of the article for delivery on the premises is discouraged. Sale for future delivery of products is permitted and encouraged.
6. SET UP AND EXHIBIT HOURS: Prior to the conference, all information will be sent to you.
7. REGISTRATION: Exhibitor’s packet will be at assigned booth. Each person attending the convention and commercial exhibits will be REQUIRED TO WEAR AN APPROPRIATE BADGE.

*ALL VENDORS, EXHIBITORS OR SOLICITORS ATTENDING THE ALABAMA CASE CONFERENCE ARE REQUIRED TO PURCHASE A BOOTH AND WEAR VENDOR BADGES. THIS REQUIREMENT IS THE ONLY WAY WE CAN BE FAIR TO ALL OUR EXHIBITOR FRIENDS.

COMPLETION OF THE FOLLOWING, AND ACCEPTANCE BY ALABAMA CASE, CONSTITUTES A BINDING CONTRACT

Sign using finger or mouse. Stylus with batteries (such as Apple Pencil) will not work.