Exhibitor Guidelines for Participation

Dear {contactPerson},

Before submitting your application, please take a moment to review the following guidelines. Your careful attention to these details will help ensure a smooth and successful participation in our upcoming event.

We have a special benefit for those of you who are vendors for this event early. You will be featured in our first annual release of our North County Black Book. We will include you in our community print publication, releasing June 29th at our event



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Date and Time
Sunday, June 29, 2025
Time: 3pm - 8pm

Location
Mariners Church - Oceanside
4000 Mystra Dr, Oceanside, CA 92056

Registration
We encourage all vendors to secure their spot early for a prime location. Please note that our fees do not cover the disposal of hazardous waste, including oils and greases.

Set Up & Shut Down
Vendors are required to set up between 2:00pm. and 3:00pm on Sunday. Vendors are required to bring their own tables and table clothes and Canopies. Prior to setting up, please check in with our event coordinator. For a smooth process, please ensure that vehicles used for off-loading park in the rear of the sanctuary, All sales must conclude by 8:00p.m. on Sunday, followed by packing up by 9:00 p.m.

Vendor Restrictions

1. Vendors should be respectful of diverse perspectives and should not promote hate, discrimination, or inappropriate content, including celebrations of drug use, alcohol use, sexual acts or nudity. 
2. The Event Organizer retain the right of final approval at their sole discretion. This decision is binding and conclusive.
3. Vendors that do not follow guidelines in vendor agreement, might not be approved.
4. Vendors that are not sensitive to the traditions of the host venue, might not be approved.
5. Any vendor that is not approved will be fully refunded
6. Any Vendor that shows up on June 29, 2025 to the North County Black Festival, and their branding or products/services are not consistent with what was reviewed and approved by Brandon, might have their vending contract terminated immediately and not be permitted to vend at event.

Confirmation
Upon completion of this contract agreement will be sent your way. Your booth assignment will be given during check-in, along with a map for easy reference. For any inquiries, don't hesitate to reach out to our Event Organizer.

Booth Dimensions
All Vendorspaces measure approximately 10 x 10 feet. If you require more space, please let the event organizer

Refund Policy
Cancellations made before 21 days of event will be refunded 50% . Cancellations made less than 21 days of event, will not be refunded.

Spaces
Booth locations are assigned. To ensure a smooth flow, please ensure that all trailer hitches and appendages fit within your allocated space. Selling activities must occur within the confines of your assigned area.

Exclusivity
Vendors do not have exclusivity rights. We aim to avoid similar food vendors selling identical items in close proximity.

Health Regulations
The San Diego County Health Department (SDCHD) governs this area entirely. For any queries, please reach out to SDCHD directly at (619) 338-2222.

Food Vendors
Food vendors must obtain a Temporary Food Facility Permit and pay the SDCHD fee. Please ensure that the permit application is submitted at least 30 days before the event. Display a copy of the permit on-site during the event, as health inspectors will be present. You can download the San Diego County "Temporary Food Facility Permit" from https://www.sandiegocounty.gov/content/dam/sdc/deh/fhd/food/cep/tempevent_vendorapp_fp.pdf

Hold Harmless Agreement
Please be aware that My Black City and its partners cannot be held liable for equipment left on the premises or for any lost, stolen, or damaged items, equipment, personal accidents, injuries, etc.

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I, {contactPerson}, acknowledge that I have read and agree to be bound by this contract. I commit to abide by all rules, regulations, and agreements as outlined above.

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Thank you for your attention to these details. We look forward to your participation in our event.

Warm regards,
Brandon Bornes
Event Organizer
760-420-9045
info@myblackcity.org