Tax Preparation Checklist to File Your Taxes
Reminder: 2023 taxes are due April 15, 2024 for calendar year filers
2023 Checklist • 990 - Return of Organization Exempt From Income Tax
Basic Info
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Completed
Determine IRS tax exempt status and type
Employer Identification Number (EIN) as registered with the IRS. If you don’t have an EIN, apply online at IRS.gov
All amounts and dates for federal, state, and local estimated tax payments made
Statement of organization’s mission and primary exempt purpose
List of program service accomplishments
Officer Info
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Completed
List of organizations current or former officers, directors, trustees, key employees, and highest compensated employees, and current independent contractors
Reports for each person’s name, address and title
Reports detailing officers, directors, etc. compensation and benefits, and average hours per week devoted to the organization and related organizations
Organization and Financial Records
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Completed
Statement of revenue and functional expenses
Balance sheet
Reconciliation of net assets
Reports detailing fundraising activities, fundraising events, and gaming
If a public charity, a list of supported and supporting organizations
Reports of contributions including name and address of contributor, and type and amount of contribution
Reports on grants and other assistance to organizations, governments and individuals
Reports on any tax-exempt bonds issued
Reports on related organizations and unrelated partnerships
Information regarding governing body and management, governance policies, and disclosure practices
Compiled, reviewed or audited financial statements
Information regarding any unrelated business income
Copy of all Form(s) 1099 and W-2 issued
Organization and Financial Records
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Completed
Reports detailing all federal unemployment, Social Security, and Medicare tax paid (940 and 941)
Reports of state and local payroll tax paid
Asset Records
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Completed
Prior year depreciation schedules detailing asset cost, date placed in service, prior depreciation, and business use percentage
Date of purchase, cost, trade-in allowance, and business use percentage for all assets acquired during the tax year
Date of purchase, cost, sales proceeds, trade-in allowance, expenses of the sale, and accumulated depreciation for all assets disposed of during the tax year
Mileage log for each owned or leased vehicle (business use and total use)
Reports for business use percentage and actual expenses for each owned vehicle (gas and maintenance costs)
Notes:
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Submit
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