Approvals of Field Trips
Full Field Trip Policy:
6153 P Field trips 08-28-23
All school sponsored field trips require administrative approval.
● All field trips require approval by the Superintendent or his/her designee.
● Approval of any field trip shall be conditional. Approval for any field trip may be revoked at any time by the Superintendent or building Principal if a change in circumstances, whether man-made or natural, would warrant cancellation in the interest of safety of the students or staff.
● Incomplete forms will be returned, unapproved, to the school for completion before approval can be granted.
● For all trips within the State of Connecticut, requests must be submitted to the building administrator 30 days in advance of the departure date. Costs must be ascertained.
● All out-of-state field trips require the approval of the Superintendent of Schools or his/her designee 60 days in advance of the departure date.
● All foreign travel field trips must be submitted for Superintendent approval 90 days in advance of the departure date.
● When available, parents/guardians are responsible for obtaining trip cancellation
insurance if they so desire. The District is not responsible to refund students for canceled trips or to pursue reimbursement from travel agents or trip insurance carriers, under any circumstances.
Field Trip Reminders From The School Nurse
- Include the school nurse in planning field trips to avoid any potential cancellations or situations of concern.
- Communicate to parents the need for updated health and emergency information.
- Prior to departure, participate in all trainings provided by the school nurse regarding health and safety of students (including medication administration).
- Contact the principal and school nurse as needed for health questions or emergencies while on the field trip.
- Prior to leaving on trip, pick up student medication forms, emergency care plan documents, and medications from the school nurse.
- Meet with the school nurse upon return to review documentation and performance of procedures and to debrief about the overall experience of the trip in meeting the students’ health needs.
BEFORE FILLING OUT THE FORM:
NEXT STEPS AFTER APPROVAL:
Parent Permission Slip
Update Roster of Students Attending
- Please use the edit link from the approval email to upload an updated roster with students attending the field trip.
For Overnight Field Trip