Owner Registration Form

Owner Registration Form

Version 25.8
Working Together to Build a Stronger Community

We are committed to safeguarding your personal information by limiting access and collecting only what is necessary. Your feedback is important to us, and we look forward to collaborating with you to enhance your community.

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https://fullcirclevt.com/ufaq/form-error-troubleshooting-tips/

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Unit Ownership & Management Details
Association*
Unit Number*
Occupancy Status*

Owner occupiedTenant occupied / Investment property
Tenant information is collected for emergency purposes only. Full Circle is not responsible for routine tenant communication. The Owner or their designated Property Manager remains solely responsible for all tenant interactions, including maintenance requests and required notices of entry.

I Understand and Accept
Express Update (Tenant Info Only)?

Yes - I have completed this form after July 1st, 2024 and just need to update tenant infoNo -- I need to complete the Owner Info section
Express Update Notice

As part of the rollout of the Owner Portal, we have begun a comprehensive project to collect and update owner information starting on July 1st, 2024. If you've completed the form since that date and only need to update your tenant information, please select "Yes" above.

However, if you have not completed this form since July 1st, 2024, please select "No" above so that we can collect your owner information. This information is required by rules and regulations and bylaws, and it allows contractors and first responders to better serve your community while responding to emergencies.

Thank you for your cooperation.
Unit Purchase Date*

MonthDayYear
Date
Property Management Status

Self Managed by Unit OwnerManaged by Property Manager/Agent of Owner
Has this unit become part of a Limited Liability Company (LLC), a Trust, or other legal entity?*

Not applicableLLCTrustOther
LLC, Trust, Legal Entity Name
Upload Trust Agreement or Declaration of Trust

Cancelof

	Company Name	Property Manager Name	Email	Phone
_

Owner Contact Info
Attention LLC's/Trusts & Property Managers:

Please remember to submit owner names and contact information as required below to comply with rules and regulatilns, bylaws, and for emergency purposes.

This owner information is crucial for ensuring we can effectively manage properties, conduct votes and elections, and respond promptly in case of any emergencies.

Your cooperation is greatly appreciated. Thank you!
How many separate Owners are listed on the Deed of this unit?*

1234Other

Add additional owner information here
Owner Email
example@example.com
Owner Full Legal Name

First NameMiddle NameLast Name
Owner Mailing Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Owner Phone Number
Please enter a valid phone number.

	Full Legal Name	Email	Phone	Mailing Address
Owner #1

Owner Emergency Contact Info

My Emergency Contacts (Owner or Property Manager/Agent)*

	Name	Email	Phone	Address	Relationship to Owner
Primary
Backup

What's an Emergency Contact?

When a property owner is out of town or unavailable, it is crucial to have two separate designated emergency contacts to ensure any urgent issues are addressed promptly. This could be a close family member, a colleague, or a neighbor whom you trust.

Do they need to be local and live nearby?

Yes -- insurance companies, contractors, and emergency responders alike depend on local emergency contact information for homeowners to ensure we have someone nearby who can quickly check in during an emergency. Having a local contact helps protect your personal belongings, reduce liability, and ensure safety and well-being in case of maintenance issues or welfare checks.

Responsibilities and Authorizations:

•Unit Access: This individual has a key to access my unit and is authorized to enter in case of an emergency.

•Emergency Response: Authorized to respond to personal emergencies, such as well checks or other urgent matters that may arise.

•Contact Authority: Can be contacted by the property manager for any issues related to the property during my absence.

•Local Proximity: Emergency contacts must live nearby and be readily available to assist as needed.
Move-In Date

MonthDayYear
Date

Co-Resident / Occupancy Contact Info
Important Occupancy Verification

Please note that while some of this information may overlap with the owner details provided above, it is essential for us to verify the occupancy of each unit. Often, family members may reside in the unit without being listed as owners. Capturing this information is crucial for emergency purposes, community management, and compliance with bylaws, regulations, and fire safety rules. Thank you for your cooperation.
How many Co-Residents live in this unit?

0 (Vacant)123456
Please share more info about your situation

	Name	Email	Phone	Status
Co-Resident #1

Lease Information
- Current Tenant: A person who is actively renting and residing in the unit under a signed lease agreement, with no notice to vacate submitted and plans to continue occupancy.
- Noticed Tenant: A tenant who has submitted formal notice to vacate and is in the final period of their lease.
- Future Tenant: A person who has signed a lease but has not yet moved into the unit.
How many Tenants are either Current, Future, or Notice for this unit?

0 (Vacant with no Future tenant)12345678

How many written lease agreements are you uploading (current and/or future)?

12

ECII Tenant Document Disclaimer

Your ECII governing documents require the following additional documentation for rentals. Please upload in the Lease Documents section below.

1. Lease Agreement (minumum 6 months)

2. Eastwood Commons II Lease Addendum - click here to download a blank copy

3. Fitness Room Waiver - click here to download a blank copy
Eastwood Commons (EWC) Tenant Document Disclaimer

Your EWC governing documents require the following additional documentation for rentals. Please upload in the Lease Documents section below.

1. Lease Agreement (minumum 6 months)

2. EWC Lease Addendum - click here to download a blank copy

3. Fitness Room Waiver - click here to download a blank copy
Please upload a copy of any lease agreement(s), addendums, and waiver(s).

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Upload Additional Lease Documents:

Cancelof
City of South Burlington - Rental Registry Disclaimer

The City of South Burlington has begun requiring a permit for any rental unit as part of the city's Residential Rental Registry Ordinance. Click here to learn more.

We recommend that all owners provide a copy of their City of South Burlington Rental Registry Permit. City inspections not only ensure compliance with local ordinances but can also help identify maintenance or safety issues early, protecting both you and your tenants.

If you choose not to provide a permit, please ensure that your governing documents and local regulations allow this. For legal advice regarding your rental registration responsibilities, we encourage you to consult with your attorney.

Owners who fail to provide required documents may be subject to fines.

Please upload this document in the Rental Registry Permit section below.
Upload Rental Registry Permit here:

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Renter's Insurance Disclaimer

We recommend that all owners provide your Tenant(s) current renters insurance certificate of insurance (COI) with {ownerName} named as "additional interested party and showing at least $100,000 liability coverage. Typically, each invididual named as Tenant should have their own separate policy unless.

Having proof of your Tenant(s) renter’s insurance COI on file ensures that their personal belongings and liability are covered, which reduces the chance that claims for tenant-related damages or accidents fall back on you as the owner.

Your governing documents may require proof of insurance, and it is your responsibility to review those documents to confirm your obligations. If you choose not to provide a COI, please ensure that your governing documents permit this. For legal advice regarding your insurance responsibilities, we encourage you to consult with your attorney.

Owners who fail to provide required documents may be subject to fines.

Please upload your Tenant(s) COI's in the section below.
Tenant's COI Expiration Date:

MonthDayYear
Date
Upload Tenant's COI here

Cancelof
Do you want more info about this Community's Google Group?

Yes -- please share more info about this community's Google GroupNo -- not interested in joiningN/A -- I'm already part of this community's Google Group

	Lease Start Date	Lease End Date	About
Lease Agreement #1

Pets & Animals
Pet Policies

Failing to disclose information about your pet(s) may result in fines. Please be aware that pet policies vary by community. If you are unsure about your community's rules surrounding pets, please review the Rules and Regulations of your community in the shared documents section of your Online Portal >> or send a message to associationservices@fullcirclevt.com.
I acknowledge that falsifying information about pets may result in fines.*

Confirm
How many pets or animals live or visit this unit?*

01234Other

3 Pets or Animals

	Name	Type	Occupancy Status	ADA Status	Breed/Description	License #	Age	Weight	Owner Name
Pet #1
Pet #2
Pet #3

4 Pets or Animals

	Name	Type	Occupancy Status	ADA Status	Breed/Description	License #	Age	Weight	Owner Name
Pet #1
Pet #2
Pet #3
Pet #4

Additional pet information

Mircom Call Box / Keyless Entry
Mircom Call Box

A MIRCOM call box is a building access system that offers two main features.

1. Directory panel access via entrance: Guests can press a button on the Mircom panel's digital directory to request access to the building at the entrance(s). When guests arrive, they can look up a name or unit number (whichever the resident prefers to display) in the directory to request building access. A call will then be placed via the Mircom panel to a resident-designated phone number with a prompt to allow building access. This is the correct way to allow a guest into the building.

2. Personal PIN code access for resident-use only: the MIRCOM panel allows residents to use a 4 numeric digit personal PIN code to access the building. This personal PIN code is reserved exclusively for residents and should not be shared with others, as it poses a security risk if shared.

If you already have a designated phone number and personal PIN code that you would like to retain, please confirm by re-entering below.
Mircom Instructions for Investment Unit Owners

Owner's own personal names should not be listed in the directory when they are approved to rent their unit and are no longer residents. However, owners of investment units and property managers may still designate a personal PIN code for their own use to access the building for maintenance or inspections.

Tenants names or unit numbers (whichever they prefer) can appear in the directory and should be linked to tenant provided phone numbers. This will enable them to provide building access for guests.

Tenants can also have their own separate personal PIN code, but Tenant's should be cautioned by the unit owner or property manager to keep their personal PIN code confidential. Sharing the code with guests or delivery workers is strictly prohibited.
Directory panel access request*
Personal PIN code request*
Phone Number for Mircom Panel
Please enter a valid phone number.
Desired 4 Digit Code
How would you like to be listed in the panel directory?

Suite OccupiedLast name (please confirm below)

Vehicles
How many vehicles (including trailers, RV, etc.) will regularly park at this unit?*

0123Other

Notes (RVs, trailers, etc. or more than 2 vehicles - please explain)

Homeowners Insurance Info
Homeowner's Insurance Disclaimer

We recommend that all owners provide a current Homeowner's Insurance Certificate of Insurance (COI) with this form. Having your COI on file gives both you and the association peace of mind — it confirms that your unit and liability coverage are active and up to date, helping to avoid disputes if an issue ever arises.

Your governing documents may require proof of insurance, and it is your responsibility to review those documents to confirm your obligations. If you choose not to provide a COI, please ensure that your governing documents permit this. For legal advice regarding your insurance responsibilities, we encourage you to consult with your attorney.

Owners who fail to provide required documents may be subject to fines.

Please upload your Homeowners COI below.
Homeowner's Insurance Expiration Date:

MonthDayYear
Date
Upload Homeowner's COI here:

Cancelof

Finish Form or Save & Continue Later
My Name*

First NameLast Name
Please provide your email so we can email you a copy of your completed form*
example@example.com
Should be Empty:

	Name	Email	Phone	Emergency Contact Name	Emergency Contact Email	Emergency Contact Phone	Status
Tenant #1
Tenant #2

	Name	Email	Phone	Emergency Contact Name	Emergency Contact Email	Emergency Contact Phone	Status
Tenant #1
Tenant #2
Tenant #3

	Name	Email	Phone	Emergency Contact Name	Emergency Contact Email	Emergency Contact Phone	Status
Tenant #1
Tenant #2
Tenant #3
Tenant #4

	Name	Email	Phone	Emergency Contact Name	Emergency Contact Email	Emergency Contact Phone	Status
Tenant #1
Tenant #2
Tenant #3
Tenant #4
Tenant #5

	Name	Email	Phone	Emergency Contact Name	Emergency Contact Email	Emergency Contact Phone	Status
Tenant #1
Tenant #2
Tenant #3
Tenant #4
Tenant #5
Tenant #6

	Name	Email	Phone	Status
Co-Resident #1
Co-Resident #2
Co-Resident #3
Co-Resident #4
Co-Resident #5

	Make	Model	Year	Color	Type	Plate #	State	Owner Name
1
2

	Make	Model	Year	Color	Type	Plate #	State	Owner Name
1
2
3

Owner Registration Form

Working Together to Build a Stronger Community

Having Trouble with the Form?

Save and Continue Later!

Express Update Notice

What's an Emergency Contact?

Do they need to be local and live nearby?

Responsibilities and Authorizations:

Important Occupancy Verification

Mircom Instructions for Investment Unit Owners