Rainbows new starter form

Rainbows welcomes all girls from 4 to 7 years old for play, learning and tons of fun in a colourful, safe space. Find out more about out Rainbows on our website.

What does it cost to be a Rainbow?
What Rainbows don’t need anything in particular to get started – as long as they’re in sensible clothes and shoes (think fun and active) then they can join straight away. Your Rainbow leader will talk to you in the first few weeks to organise things like uniform, once your child has settled in. Girlguiding produces everything you’ll need – comfy Rainbow uniform, a Rainbow handbook (which tells your child all about being a Rainbow), and a range of Rainbow accessories and resources to help her feel at home in guiding. You can find out where to buy these on page 3.

What does it cost to be a Rainbow?
All Girlguiding groups or ‘units’ charge subscriptions or ‘subs’ to cover unit running costs. These can be paid weekly, monthly or each term. There’s also an annual subscription paid by all members that covers the day-to-day running of our charity and your local guiding area. This is sometimes included in subs. Because all Girlguiding units are different, costs can vary. Your Rainbow leader will let you know
the costs for your unit and when these can be paid. There’s usually an extra charge for special activities, days out, residential events and holidays. Your Rainbow unit leader will share all the information you need about these in advance. We try to make guiding affordable for all girls and there’s help at hand if you can’t meet the costs. If you’re concerned about any of these costs, speak to your unit leader and she can tell you about ways we can help, including our grants.

Gift Aid
As Girlguiding is a charity, if you pay income tax we can use Gift Aid to claim an extra 25p for every £1 you give us, including your child’s subs. So we’d really appreciate it if you could sign the Gift Aid form: the extra money will go straight back to your child’s unit.

What you should do to support your Rainbow and the volunteers at the unit?

All of our units are run by volunteers who give up their time to create an environment that empowers young members to be the best that they can be. The Girlguiding community treats everyone with respect and dignity and values the support that parents/carers can give to help to set positive examples. You can help and support your Rainbow and the volunteers at your unit by:
- Encouraging your Rainbow to get involved and bringing her along regularly to unit meetings.
- Letting your unit leader know in advance if the young member is unable to attend.
- Keeping your personal details up to date on the membership system (GO) and informing the unit leaders of any changes. This is to ensure your Rainbow’s safety.
- Looking out for information and returning paperwork (such as consent forms) promptly.
- Making payments on time.
- Encouraging your Rainbow to understand and uphold the Girlguiding Promise
Moving on from Rainbows
Once your child turns 7 years old, she can continue her Girlguiding journey in
Brownies, for girls aged 7 to 10. When the time comes, your Rainbow leader can
tell you everything you need to know and support you and your child to make
the move.

Rainbows- New starter form July 2024

1

Unit details
Unit name
Meeting place
Meeting day/time
Unit email (if applicable)
example@example.com
Unit social media (if applicable)
Unit subscribtion
How often it is unit subs paid
How much are the termly subs
Your child's subscription partly pays for the Girlguiding annual membership subscription
You can pay it by
Unit main contact
Phone Number
Email
example@example.com
Unit secondary contact
Email
example@example.com
Area support

Your child's unit is part of a wider Girlguiding family.
The unit is part of
Longlevens / Gloucester
this is within
and
Local Commissioners
Names
Email
example@example.com
We take your concerns seriously. If you ever need to talk about an issue with someone other than your unit leader, contact the local commissioner in the first instance. Or you can contact us at www.girlguiding.org.uk/about-us/contact-us.

Buying Girlguiding uniform, gifts and resources

To find your nearest Girlguiding or volunteer shop ask your leader, call 0161 941 2237 or visit girlguidingshop.co.uk > Find a Volunteer Shop. You can buy your guiding essentials online at girlguidingshop.co.uk. To order by phone from your latest Guiding Essentials catalogue call 0161 941 2237. For any buying queries please email us at tradingshop@girlguiding.org.uk
Your local shop
Parents and carers: please keep pages 1 and 2 for your information.

Rainbows - New starter form July 2024

2

Essential information

It's essential the information we collect, store and use for your child's membership is accurate. Please tell the unit leaders about any changes and keep your personal details up to date on our membership system GO. You can find our parent and carers' guide to GO on our website.
Young person's name*
Young person's preferred name*
Young person's date of birth*

MonthDayYear
Date
Parent/carer details

This must be the person who has legal responsibility for this member. This person must sign this form.
Name*
Relationship to young person*
Address
Phone number(s)*
Email*
example@example.com
Health information

To make sure your child is able to participate and enjoy a range of guiding opportunities during her membership, we ask that you complete the following health information. Any information that you give about a child's disabilities or health condition will be used to help volunteers make guiding more accessible for your child. We recommend that you speak to your unit leader about support and adjustments the unit can provide.

Please tell your leader if there is anything else happening in your Rainbow's life which will help our volunteers to support her and look after her safety.
Do you consider your child to be disabled or to have a health condition? This could include physical impairments, learning difficulties or disabilities, mental health difficulties, sensory impairments, or any other medical conditions including epilepsy, asthma and diabetes. If your child would benefit from adjustments in order to help her participate fully please also see our adjustment plans on our website.

YesNo
Disabilities, health conditions or medication
Note: There will always be at least one person at every unit meeting, activity or event with a valid first aid qualification. If you have any questions or concerns about this, please speak to the unit leader. Please label any medication with your child's name and provide clear instructions for its use. If applicable, ensure that a spare, clearly labelled inhaler or EpiPen is brought to the event to be held by the first aider.

Leaders: once completed, please ensure the information on pages 3, 4 and 5 is recorded on GO. Paper copies should be securely destroyed.

Rainbows - New starter form July 2024

Health information - continued

Unit meeting activities can often involve equipment, materials and food. So please add any allergies or dietary requirements here. Allergies Dietary requirements
Allergies
Dietary requirements
Photo preferences

We sometimes take photos and/or videos during our activities. Please let us know your preference for the way in which we can use photos of your child.
[a] 'Photos/videos can be shared and published and used for marketing - this means I am happy for photos, videos, storytelling and other visual and audio content of my child to be taken/collected, used for promotional and marketing purposes, published in public- facing media and shared within Girlguiding and with partners and local newspapers'.[b] ‘Photo/videos can be used for unit use only - this means I am happy for photos, videos, storytelling and other visual and audio content of my child to be taken/collected, used as a record of unit activities, not published in any public-facing media and not shared outside the unit’. This may include unit specific social media channels (that are closed to the public).[c] ‘Do not take photo/videos - this means I do not want photos, videos, storytelling and other visual and audio content featuring my child to be taken’.
Photo/video permissions differ for large scale events (where over 100 participants are present). Consent forms will state clearly if an event is large scale, and will request parents/carers to tell leaders if they don’t wish photos/videos of their child to be taken at the event.

Communications

To deliver good quality guiding, local leaders will need to communicate with members or young member’s parents/carers. We need to be able to tell you information about planned activities so that together we can participate in great local guiding. The unit leader may also need to contact you about any last minute changes to our plans. Please speak to your unit leader to find out more.
YesNo
Transport arrangements

Nothing is more important than your child’s safety, so we need to know who’ll be accompanying her to and from meetings. If this information changes, or if there’s someone who shouldn’t be accompanying your child, please tell your leader immediately. When dropping off, please make sure that there’s a responsible adult present before you leave
Dropping off*
Picking up*
Please tell us which school your Rainbow attends:
Leaders: once completed, please ensure the information on pages 3, 4 and 5 is recorded on GO. Paper copies should be securely destroyed.

Rainbows - New starter form July 2024

4

Additional parent/carer details

Please give details of your child's 2nd and 3rd parents or carers if applicable
2nd parent/carer details - optional
Name
Relationship to young person
Address
Phone number(s)
Email
example@example.com
3rd parent/carer details - optional
Name
Relationship to young person
Address
Phone number(s)
Email
example@example.com
Emergency contact details

Emergency contact(s) should be available during unit meeting times, but we'll always try to contact a parent/carer first in an emergency. It's best to choose two people who don't live together to maximise the chance of getting hold of someone immediately.

1st emergency contact details - required
Name*
Relationship to young person*
Address*
Phone number(s)
2nd emergency contact details - optional
Name
Relationship to young person
Address
Phone number(s)
Leaders: once completed, please ensure the information on pages 3,4 and 5 is recorded on GO. Paper copies should be securely destroyed.

Rainbows - New starter form July 2024

5

Volunteering

Girlguiding wouldn't exist without our volunteers. Every extra adult helping out makes a massive difference - is this something you'd consider?
RegularlyOccasionallyNever
TransportActivitesCamps or holidays
Other- if you have interests, skills, equipment or anything else that you’d be prepared to share with your Rainbow unit at some point, we’d love to hear from you. Let us know here.
You can also register your interest to volunteer on our website at Girlguiding.org.uk/interested.
Confirmation

As part of the Girlguiding programme, your child will take part in varied activities. The unit may visit indoor and outdoor spaces local to the unit meeting place during unit meetings. The unit leadership team will let you know about these activities ahead of time and risk assess them. By allowing your child to attend a unit meeting, you consent to their participation in any planned activities. If you have any questions or concerns about any planned activities, please speak to the unit leadership team. You'll be asked to give additional parent or carer consent for adventurous activities, activities outside unit meeting times, day trips and residential stays.

I confirm that the information that I've provided for this form is correct at the time provided and that I've read the information about supporting my child and the unit volunteers. I'm happy for Girlguiding to contact me in the ways I've indicated above. I understand that the Girlguiding community treats everyone with respect and dignity and I understand my role in helping to uphold the values of Girlguiding.
Name of child*
Signature of parent/carer*
Please enter an email address for a copy of this form can be sent to you*
example@example.com
Date*

MonthDayYear
What will you do with my data?

It’s simple. We need the information that you share with us to run our exciting activities and to satisfy our legal responsibilities. We’ll keep it safe for as long as your child is an active member.

We promise we’ll only share your information if:
- you ask us to
- the law requires us
- in order to comply with our policies so your child can enjoy an activity safely
- it’s in the public interest
Don’t worry – we’ll never sell your data or share it for any other reason. Girlguiding is the registered data controller* for all our members’ personal information, both in the UK and around the world. Want to find out more about how we use your information – and your rights? Visit www.girlguiding.org.uk/privacy-notice/

*The organisation that manages and looks after your data

Leaders: once completed, this page should be kept in a secure location for the duration of membership +1 year.

Rainbows – New starter form July 2024

6
Should be Empty:

Unit details

Unit subscribtion

Area support

Local Commissioners

Additional parent/carer details