Hart House Programs Questionnaire
Name
*
First Name
Last Name
E-mail
*
example@example.com
Please indicate if this event is a partnership, sponsorship or regular programming.
*
Please Select
Partnership - joint program involving Hart House and/or Standing Committees from the outset of program planning.
Sponsorship - Hart House is a presenter and is making a financial or in-kind contribution to a group without direct involvement in program planning.
Neither, regular HH programming
Sponsorship event: please indicate the name of the organization, phone number and email of the contact person. Please ensure that you email an introduction once this section has been filled out.
If a partnership or sponsorship, please select all discounts that apply, please use the "other" option to outline any other discounts that have been agreed to.
Room Rate 100% off, Great Hall 65% off
AV Equipment 100% off
Catering 20% off
Other
Please indicate which program this is for
Please Select
Community Outreach & Access
Dialogue & Expressions
Finance
Integrative Arts Education
Staff Relations
Theatre & Performance
Warden's Office
Wellness, Fitness & Recreation
Other
Has this event happened before at Hart House
Yes
No
If you answered yes; please enter the EMS number, or date that you have on record.
Event Title.
*
Do you require multiple dates for your event?
*
Yes
No
Please enter all dates that you are require.
Preferred Event Date
-
Day
-
Month
Year
Date Picker Icon
Alternative Event Date.
-
Day
-
Month
Year
Date Picker Icon
Alternative Event Date.
-
Day
-
Month
Year
Date Picker Icon
Event Start Time.
*
Hour Minutes
AM
PM
AM/PM Option
Event End Time.
*
Hour Minutes
AM
PM
AM/PM Option
Estimated Number of Guests (maximum).
*
Tell us about your event. What type of event are you interested in hosting; e.g. conference, meeting, social, etc. Please provide as many details as possible.
Do you wish to have food at your event? (Please note that all catering must be provided by Hart House - no outside food is permitted).
*
Yes
No
If yes, what kind of food service are you interested in.
Please Select
Catered
Cart Service (for 6-25 guests)
Approved food alternatives (for up to 50 guests, Uber/Delivery not catered)
Are you hoping to provide alcoholic beverages? (All beverages must be provided by Hart House catering and can only be served when food is also being served).
*
Yes
No
If yes, are you interested in a cash bar or host bar or combination?
Please Select
Cash - guests pay for beverages
Cash + Subsidized - guests pay for beverages subsidized by event. Drinks are sold at a lower rate.
Host - event is covering beverages costs.
Combination - some beverages are covered and some are paid for by client.
What Audio Visual items might you need to book for your event?
*
Projector and Screen
Sound System with single mic
Microphones for a panel
Live Captioner (*must be booked 6-8 weeks in advance)
Hybrid (*Meeting with Audio Visual Manager Required)
Livestream (*Meeting with Audio Visual Manager Required)
Live band or performance; must be approved by AV Manager
None
Please include any Audio Visual items you may need that are not listed above. Please note that live streaming or hybrid events must be discussed with our Audio Visual Manager for an accurate estimate.
What type of layout are you looking for your event? Your coordinator will work with you to design a customized floor plan.
Please Select
Lecture
Conference - round tables
Conference - rectangle tables
Reception
Classroom
Boardroom layout
Other
Please indicate any other vendors, services, or items you plan to bring in (ex.DJ, Photo Booth, Band, VIP Speakers, etc.).
Is there anything else about the event that we'll need to consider?
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