PUBLIC HEALTH ORDERS
We will comply with all government guidelines and public health orders, and will keep you updated should these change closer to the date of the market.
NEW APPLICANTS
Scattered Seeds accepts only juried work into the market. Application forms are live our website from January 15th - February 15th. Applicants are accepted, as space permits, on the basis of quality, workmanship, originality, booth presentation, social media and number of applicants in a given category.
RETURNING APPLICANTS
If you are participating in the current market and plan to join us again next year, we invite you to submit your re-application form before Nov 1. Although this will not guarantee a spot, it will allow you to avoid any possible rate increases for the following year. All applications (both new and returning) will be juried in February in order to assure our market remains up-to-date. If we are unable to offer you a booth, we will notify you once jurying is complete (no later than March 15th), and refund your payment in full.
REFUNDS
Cancellations by makers within 8 weeks of the show are non-refundable. Should the cancellation be earlier, 75% of your booth fee will be refunded.
SHOW CANCELLATION
Should Scattered Seeds Inc. cancel the Market for any reason, vendors will have a choice of rolling over booth fees to the following year’s show or a refund of the total booth fees less 10% to be capped at a flat rate of $100. This is to cover administrative costs/advertising/organization and promotion of maker’s booths incurred throughout the year by Scattered Seeds Inc. Refunds will be available shortly after the cancellation date announcement until October 1st of that year's show. Regular refund policy will then be in effect after that date.
BOOTH
Your booth is only confirmed once you have submitted a completed acceptance form & full booth payment. Booth prices can be found on the application form.
All individuals contributing crafts to your booth will be required to have their work juried.
Booths must be no higher than 8 feet, unless you have obtained our permission in writing beforehand. If the back of any part of your display is visible in your neighbours booth, it must be covered or nicely finished. All barriers/structures must be stable and safe.
No part of your display may extend beyond your allotted space into the aisle. The draping pipe included with your booth indicates the start and end of your booth space. If you require a larger space, adjacent booths may be rented if space is available. Please indicate this on your application.
All exhibitors are responsible for keeping their areas clean and safe and are required to report any damage to the premises.
The Red River Ex only approves of Scapa polyethylene tape for use on the floors. This tape can be ordered from Central Display prior to the event.
A draped 8ft high back wall and 3ft high side-arms are included in your booth fee. Please notify us if you need any revisions prior to two weeks before the show. If you need changes after this time (ex, side-arms removed or changed to 8ft high), a fee from our draping provider will apply.
BOOTH SHARING
New for 2024: If you would like to share a booth with another vendor, $75 will apply. Please let us know the name of your booth share vendor on your application form. Both vendors must submit a separate application.
ELECTRICAL
We will be dimming the overhead lights and adding our own stringed bulbs. As this effects the brightness in the building, you must bring additional lighting to light your booth and showcase your product. There is a 15 amp electrical connection included in each booth.
If you need additional electrical, please let us know on your acceptance form. A fee from the RREX may apply.
INGRESS AND EGRESS
All exhibitors are expected to keep their booths open until the closing of the show. Non-compliance is considered a breach of this agreement and will forfeit your participation in future Scattered Seeds events.
Vendors are asked to bring any of their waste to the back of the Exhibition Place and dispose of it in the bins behind the building.
Please note: As per the Manitoba Employment Standard Code, children under 16 years of age are not permitted on the show floor during move-in or tear down.
STORAGE
Most booths 10' wide x 10' deep and larger (approx 2.5' x the width of your booth). As indicated on the application form, there is a limited number of 10' x 10's with no storage available, and all 10' x 5's do not come with storage. Additional storage is available for an extra charge and can be purchased via your acceptance form or by contacting us at info@thescatteredseeds.com
INSURANCE
We are not liable for losses or damage due to theft, fire, inclement weather, or any other causes or reasons whatsoever. Please ensure that you have own insurance.
FOOD VENDORS
All food vendors must have a valid Food Handlers Certificate and ensure they are following along with the Farmer's Market guidelines set out by Manitoba Health. A fire extinguisher is a mandatory requirement if you are heating food on site. Please ensure that you have your own insurance.
If any additional documents are required by the Health Department, you will be contacted prior to the show.
FOOD TRUCKS
Food trucks must provide their own water source and 100' extension cable.
LIQUOR VENDORS
All liquor vendors must have a valid Liquor License through the LGCA and must be displayed on site. If we are having a bar, you will be required to provide your own tamper-proof seals for each purchase to help ensure that customers do not open their purchases inside. More info on this will be provided closer to the show.
MARKETING
During the month prior to the show we will provide you with promotional materials to share on your social material. We appreciate your help in getting the word out!