Risk Management Assurance for Events with Alcohol

Risk Management Assurance for Events with Alcohol

Student organizations chartered at ETSU in association with a local, state, regional, or inter/national organization will be held responsible for compliance with the policies required for that affiliation.
Please indicate that you have read the Policies and Procedures for Events with Alcohol (www.etsu.edu/students/sao/forms/risk_policy.php).*

Yes, I have read and am familiar with the Policies & Procedures for Events with Alcohol.
Contact Name*

First NameLast Name
Contact E-mail*
example@example.com
Name(s) of Organization(s) Sponsoring Event*
Date of Event*

MonthDayYear
Date
Time of Event*

Hour Minutes

AM/PM Option

Until
until
Hour Minutes

AM/PM Option
Event Theme and/or Title*
Event Location (Name & Address) *
NAME AND PHONE NUMBERS OF OFFICERS-IN-CHARGE OF EVENT. Note: It is recommended that the President and Social Chair of the sponsoring organization(s) always serve as Officers-in-Charge. Officers-in-Charge perform the duties of Sober Monitors for the event, while also acting as official representatives of the hosting organization. If the Social Chair or President is unable to attend the event, the president of the organization may appoint another officer to serve. Signature of the Organization President is required to confer that appointment.
Name of Officer-In-Charge (1)*

First NameLast Name
Phone Number of Officer-In-Charge (1)*
Please enter a valid phone number.
E-mail of Officer-In-Charge (1)*
example@example.com
Name of Officer-In-Charge (2)*

First NameLast Name
Phone Number of Officer-In-Charge (2)*
Please enter a valid phone number.
E-mail of Officer-In-Charge (2)*
example@example.com
NUMBER OF PARTICIPANTS
Number of Host Organization(s) Members*
If more than one sponsor organization, include the total sum of all members.
Number of Guests Invited*
"Guests" are individuals who are not a member of sponsoring organization(s).
Total Number of Participants*
Add numbers of members and number of guests.
Number of Required Sober Monitors *
Divide 'Total Number of Participants' by 25.
Type of Music*

DJLive BandNone
What food and non-alcoholic beverages will be provided? *
Describe the organization(s)'s plan for ensuring that participants have safe transportation from the event location to campus or their homes following the event. *
REQUIRED DOCUMENTS
Guest/Participant List:

Organizations are expected to include a guest/participant list with the Risk Management Assurance form. The list must be typed and alphabetized, and must indicate all participating organization members and the name of the organization member responsible for each invited guest. This will be used for check-in/out at the event. Attendance at student organization functions must be restricted to the facility’s public areas and may not exceed the capacity limits of the public areas as determined by the fire marshal. Additionally, in houses of social fraternities recognized by ETSU, attendance at student organization functions with alcohol may not exceed two (2) invited guests for each active organization member, regardless of facility capacity.
Guest/Participant List Template

Note: When editing the template provided at the link above, you must "Save As" for you to be able to edit the excel document.
Attach Guest/Participant List*

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Sober Monitor/Officer-In-Charge List:

In addition to the Officers-in-Charge, organizations are required to have a minimum ratio of one (1) sober monitor for every 25 participants. (Example: The organization has 25 members and has invited 50 additional guests to participate. The group will be required to have two (2) Officers-in-Charge plus three (3) Sober Monitors.) Attach a list of the Sober Monitors’ names and mobile phone numbers with this form. Each Sober Monitor must complete training with the SORC. For groups with Risk Management positions, the Risk Management Chair of the organization must be trained and serve as a Sober Monitor. If risk management duties are included in the work of the Social Chair, the Social Chair must serve as an Officer-in-Charge.
Sober Monitor/Officer-In-Charge Template

Note: When editing the template provided at the link above, you must "Save As" for you to be able to edit the excel document.
Attach Sober Monitor/Officer-In-Charge List *

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Vendor Statement of Responsibility:

We verify we have followed all policies and procedures of East Tennessee State University, our national office, our organization’s constitution, our campus governing council, as well as met all laws set by the city, the county, and the state in regard to this gathering. Our signatures also acknowledge that we will cooperate with the Student Organization Resource Center in conducting event inspections and creating a safe experience for all event participants.
Attach the Vendor Statement of Responsibility*

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President of Organization's Name*

First NameLast Name
Social Chair/Event Planner Name *

First NameLast Name
Date Form is Completed*

MonthDayYear
Date
Should be Empty: