On behalf of the International Esthetics, Cosmetics & Spa Conference Plus (“IECSC Plus”) program evaluation committee, I am pleased to confirm that you have been selected as a VIP Buyer (“Buyer”) to participate in this exclusive event being held at the Las Vegas Convention Center in Nevada, June 21-22, 2025.
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Your participation as Buyer entitles you to airfare or mileage reimbursement up to $300, one (1) night’s hotel accommodations (Saturday, June 21), official IECSC Plus hosted meals and networking activities, and after submitting proof of program completion, a $200 gift card. IECSC Plus will make the following reimbursements and/or arrangements for travel and lodging: 1) airfare or mileage - reimbursement up to $300 and 2) hotel accommodations - one night reserved at IECSC Plus contracted hotel. Reimbursements will be processed after Buyer submits receipts for expenses incurred and proof of program completion.
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Buyer agrees to complete a maximum of twelve (12) appointments on Sunday, June 22. Buyer will complete a company profile to 100% and pre-select companies to meet with onsite via the event website when prompted by event management. If Buyer does not select the requested minimum number of meetings, additional meetings will be assigned by IECSC Plus.
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Buyer agrees to attend all scheduled one-to-one meetings, official hosted meals (breakfast, lunch, receptions, and sponsored dinner if applicable), networking events and program activities.
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Buyer agrees to continue communications post-event as agreed-upon with participating suppliers.
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Buyer understands that their contact information will be shared with participating attendees.
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TRAVEL ARRANGEMENTS
Buyer is responsible for arranging their own travel with airfare or mileage reimbursement available up to $300. Hotel reservations for the night of June 21 will be made by IECSC Plus. Buyer is responsible for all other travel related expenses including and not limited to transfers, parking, travel insurance, hotel upgrades and shoulder nights, baggage fees, tips, incidentals, and if applicable, customs, passport, and visa fees.
If Buyer opts to self-drive, Buyer should advise event management 21 days before the event. Mileage reimbursement will be provided 30 days after the end of the event based on current IRS mileage rates and for round-trip mileage from Buyer’s home to the event property up to the outlined reimbursement amount of $300. Buyers must submit a map (Google or Apple Maps or similar) showing the route traveled, along with an invoice for total miles traveled.
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CANCELLATION OR SUBSTITUTION
If Buyer needs to cancel attendance for any reason, Buyer must notify event management. There will be a cancellation fee as follows.
| Cancellation after April 21 |
$500 |
In the event of cancellation, IECSC Plus will accept nominations for a cancelled Buyer’s vacated position (“Substitute Buyer”), provided nominees are qualified, meet or exceed established criteria, and have verifiable direct purchasing authority from the cancelled Buyer’s company.
The Substitute Buyer will be required to sign the hosted buyer agreement and abide by the terms and conditions. Once Substitute Buyer is confirmed, the cancellation fee for original Buyer will be waived.
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FAILURE TO COMPLY
If Buyer does not show up to participate in the IECSC Plus program or once onsite violates clause three (3) of the terms and conditions – fails to attend any pre-scheduled appointments, hosted meals, and/or networking functions – Buyer will be considered in breach of this attendance agreement. A breach of the attendance agreement will require Buyer to reimburse event management $500.00 to offset costs of participation.
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COVID-19 WARNING
An inherent risk of exposure to COVID-19 exists in any place where people gather. COVID-19 is an extremely contagious disease that can lead to severe illness and death. You assume all risks, hazards, and dangers arising from or relating in any way to the risk of contracting a communicable disease or illness—including, without limitation, exposure to COVID-19 or any other bacteria, virus, or other pathogen capable of causing a communicable disease or illness, whether that exposure occurs before, during, or after the event, and regardless of how caused or contracted—and you hereby waive any and all claims and potential claims against Questex and any companies affiliated with Questex relating to such risks, hazards, and dangers.
Our team looks forward to welcoming you as a Buyer for IECSC Plus Las Vegas soon!