Office of Corresponding Secretary - 2026

Delta Sigma Theta Sorority, Inc. Chester (PA) Alumnae Chapter

Application for the Office of Corresponding Secretary

Delta Sigma Theta has a reputation for selecting effective leaders who have laid the foundation of the Sorority. You have the opportunity to continue this tradition within the Chester Alumnae Chapter by identifying and recommending qualified candidates for election. The available positions, their terms of office, and the required duties of all positions are listed below. The Nominating Committee invites you to recommend capable candidates for the offices and positions listed below for the term of 2026 - 2028.

ELIGIBLE FOR RE-ELECTION TO THE SAME POSITION

For one (1) 2-year term

President*, Vice President*, Corresponding Secretary, Recording Secretary, Financial Secretary, Assistant Financial Secretary, Treasurer, Assistant Treasurer, Internal Audit Chair

Ineligible for re-election and ineligible to run for any other elected office/position

One two-year term

Nominating Chair**, Nominating Committee Member (4 positions)**

Special Notes: *To be nominated for the office of President or Vice President, a soror must meet the following criteria:

Has been a registered delegate at a minimum of one (1) of the last 2 National Conventions and one (1) of the last 2 Regional Conferences.

**The Nominating Committee, comprised of the committee members and the chair, are identified as an Elected Committee and are not officers of the Chapter.

Delta Sigma Theta Sorority, Inc. Chester (PA) Alumnae Chapter

Duties of the Corresponding Secretary as Outlined in the Policies and Procedures

1. Assists the President with the official correspondence of the Chapter.

2. Reads correspondence to the membership.

3.Sends meeting notices to the membership.

4. Picks up the mail weekly from the Chapter's post office box and makes the President aware of all incoming correspondence.

5. Advices the Chapter President of all correspondence received before distributing to chapter officers and committee chairs.

6. Distributes committee correspondence to appropriate chair or designee.

7. Provides a log of National, Regional, state and local correspondence at Executive Board meetings and to members at business meetings.

8. At the direction of the President, sends written notice at least ten (10) days prior to the election of chapter officers, election of committee chairs and members, vote to proceed or not proceed with membership intake, and voting on the acceptance of applicants into the sorority. Written notice may include email, USPS, or other appropriate forms of communication deemed acceptable by the Regional Director.

9. Responsible for obtaining, maintaining and securing all yearly correspondence in a permanent file/folder.

10.Performs other duties as noted in the Chapter Management Handbook and as directed by Grand Chapter.

11. Responds to all correspondence of the chapter as authorized by the president.

12. Retains a file containing all correspondence, except for financial records, received by the chapter and a copy of the repy or action taken with copies to the president.

13. Collects bank statements and forwards unopened to the chapter president.

14. Take minutes in the absence of the Recording Secretary.

15. Keeps updated current addresses of all members and visiting sorors on file.

16. Provides mailings to members without online access.

I certify that I have read and understand the duties listed for the position to which I am applying:

Signature of Candidate

Date

Delta Sigma Theta Sorority, Inc.

Chester (PA) Alumnae Chapter

OFFICIAL CANDIDATE PROFILE FORM

Candidate for the Office of Corresponding Secretary

Name

First NameLast Name

Maiden/Middle

Home Address

City, State Zip Code

Work/Cell Telephone

Profession/Occupation

Title

Personal Email address

example@example.com

1. Please provide examples of past leadership roles or experiences that have prepared you for the position of Chapter Corresponding Secretary. Please list any membership in other organizations, including any current or past leadership positions (This includes church or civic organizations, other fraternal groups, political involvement, etc.)

2. How do you approach maintaining accurate records and documentation for the sorority? What tools or systems do you find most effective for this purpose?

3. Please share an experience where attention to detail in record-keeping played a crucial role in the success of an initiative or event.

4. Please describe how you receive and incorporate "constructive criticism."

5. Leadership comes in many forms. What are three qualities that define your leadership style?

6. How do you collaborate effectively with individuals/sorors whose leadership approaches differ from your own to ensure the team remains cohesive and continues to move forward?

Please list any technology skills that you possess which might be helpful in fulfilling the duties of the office to which you are applying.

Delta Sigma Theta Sorority, Inc. Chester (PA) Alumnae Chapter

Please attach your most recent Delta Resume to this application. Be sure to list the following: Date and Chapter of Initiation, Local, Regional and National Experience, Any other relevant Delta Involvement.

For guidelines on what should be included, please refer to the Delta Resume Cheat Sheet located here: Delta Resume Cheat Sheet

Delta Resume

National Convention Attendance - Check all that apply. Virtual attendance qualifies as attendance.

57th National Convention - July 8-13, 202556th National Convention - July 18-23, 2023

Regional Conference Attendance - Check all that apply. Virtual attendance qualifies as attendance.

54th Regional Conference - August 15-18, 202453rd Regional Conference - September 1-4, 2022

Candidate Photo:

Please upload an updated picture of yourself. The picture should be a head-shot and should not include others.

I hereby acknowledge that I am knowingly and willingly seeking candidacy for the office listed above. I attest that I have answered all questions honestly and to the best of my ability. I understand that my application does not guarantee that I will be a candidate for office, but that I must first be certified by the nominating committee. I also here affirm that if I am elected I will fulfill all of the duties required of the position including, but not limited to meeting and DID/training attendance, and all duties listed in the Chapter policies and procedures.

Signature

Date