LOUISVILLE BEAUTY ACADEMY
1049 BARDSTOWN RD LOUISVILLE KY 40204
Text/Call: 502-625-5531
www.LouisvilleBeautyAcademy.net
Study@Louisvillebeautyacademy.net

Financial Terms and Conditions:

• Tuition and Fees: Students and their sponsors (if applicable) are obligated to pay the tuition and fees for the selected program, adhering to the specified payment plan.
• Class Attendance Policy: The school may restrict class attendance for students with unpaid balances or pending payments.
• Additional Tuition Charges: Post-contract end date, additional tuition is charged at $250 per week (or part thereof), payable in advance until graduation.
• Transcript Fee: A fee of $25.00 is charged for transcript requests.
• Registration Fee: A fee of $100.00 is applicable for new enrollees or transfers.
• Re-entry Fee: For students re-entering more than 30 days after termination, a fee of $100 is charged.
• Tuition Rates for Re-enrollment: Students re-enrolling more than 30 days post-withdrawal will be charged current tuition rates for remaining hours, unless mitigating circumstances are present.
• Payment Methods: Acceptable payment methods include full payment at enrollment, payment of the registration fee with the balance due by the start date, or an approved installment plan. Payments may be made by cash, check, money order, credit card, or through non-federal agency or loan programs.
• Total Financial Responsibility: Students are responsible for the full payment of tuition and fees, including the repayment of applicable loans plus interest.
• Credit/Debit Card Charges: Payments made via credit or debit card are subject to a 7% processing fee.

Waiver of Certain Legal Actions and Defamation Prohibition

• Waiver of Certain Legal Actions: The student agrees not to pursue legal action against Louisville Beauty Academy specifically related to the collection of unpaid balances, provided that Louisville Beauty Academy adheres to all applicable state and federal laws regarding debt collection.
• Complaint Resolution: The student agrees to first seek resolution of any disputes through the school's established grievance procedures before filing formal complaints with external regulatory bodies or accrediting agencies. This does not waive the student’s right to file legitimate complaints after attempting resolution through the school's procedures.
• Prohibition of Defamation: The student agrees not to make false or malicious statements, whether verbal, written, or digital, that could damage the reputation of Louisville Beauty Academy, its staff, or its students. This includes, but is not limited to, statements that are knowingly false or made with reckless disregard for the truth. If such false accusations and defamation are made, the student shall be fully responsible for paying all damages awarded to Louisville Beauty Academy in a court of law, along with taking measures to remediate the damage done by any means necessary.
• Unpaid Balances and Ethical Considerations: If the student withdraws or is terminated while still owing a balance to Louisville Beauty Academy, it is understood that the student is in violation of ethical obligations regarding financial responsibilities. Such students waive all rights to seek legal actions, file complaints, or engage in any activities that could mock, defame, or harm Louisville Beauty Academy in any manner due to their default status and unpaid balances. This violation of ethical standards voids any consideration of grievances until the outstanding balance is settled.

Refer to the Online Pricing Information:

• Current Pricing Reference: Please consult the school's online pricing page, which is an integral part of this contract, for the most recent updates. In cases where costs and fees listed on the school's website for this or any program are higher than those stated in this contract, the website's pricing will take precedence.
• Transfer Student Policy: Students transferring to this institution are not eligible for scholarships and discounts.

DETAIL COST INFORMATION

• Mandatory for the Kentucky State Licensing Nail Technology Program: 750 Hours
• Standard Tuition Fee: $12,000.00
• Non-Refundable Fees:
  • Registration: $100.00
  • Books/CIMA Online Study Platform: $575.50
• Additional Fees for Foreign Diploma Holders (If Applicable, Not Included in Total):
  • Translation Fee (Non-Refundable): $125 (only for foreign high school graduates)
  • Validation Fee (Non-Refundable): $265 (only for foreign high school graduates)
• Total Standard Package Price: $12,675.50

DISCOUNTS, SCHOLARSHIP AND ATTENDANCE INCENTIVES

Attendance Incentives Acknowledgment:

I, a student at Louisville Beauty Academy, acknowledge the following conditions regarding attendance incentives and payment policies:

1. Eligibility for Incentives: I am eligible for attendance incentives only upon the successful completion of my program. If I cancel, withdraw, or am terminated from the program before completion, all incentives and discounts are forfeited.
2. Discounts for Payment and Attendance:
   • Full Payment at Enrollment: $3,000 discount.
   • Full-Time Attendance (30 to 40 hours per week): $5,275.50 discount.
   • Part-Time Attendance (20 to 30 hours per week): $3,500 discount.
   • Attendance of Less Than 20 Hours/Week: No discount available.
3. Application of Discounts: The discounts will be applied in the following order to your student cost package:
   • Student Book
   • Student Tool Kits
   • Student Fees
   • Student Tuition
4. Scholarship Eligibility: These scholarships are intended for students who have exhausted other forms of financial assistance, including federal financial aid, military benefits, Kentucky vocational rehabilitation, and other grants. Upon enrolling in a program, you will automatically receive the applicable scholarship for your attendance level, without needing a separate application.
5. Night Classes and Weekend Hours:
   • Night Classes (Post 6 PM): No discounts or scholarships are available for night classes due to higher operational costs.
   • Weekend Classes: Available upon request at an additional cost of $15 per hour, with no discounts applicable.
6. Withdrawal: Withdrawing from the program disqualifies me from all scholarships and discounts.
7. Payment Plan Policy and Fees:
   • Initial Deposit: A minimum deposit of $1,500 is required to enroll in the automatic payment plan.
   • Monthly Payments: Students are encouraged to make monthly payments with a recommended amount of $650.
   • Fee Structure:
     • No fee for students who pay the full amount upfront.
     • No fee for monthly payments of $500 or more.
     • A $50 fee applies for monthly payments less than $500.
     • A $100 fee applies for monthly payments less than $200.
     • A $250 fee applies if no payment is made during a month.
8. Completion of Payment: Students must settle the total package price, accounting for any eligible incentives or discounts, before they can graduate at the scheduled graduation time.

By enrolling in night classes or requesting weekend hours, I understand that I am opting for flexibility over affordability, and as such, standard discounts and scholarships DO NOT apply. These attendance incentives are primarily designed to support those who have already utilized all available external financial aid resources.

Ineligibility for Attendance Incentives and Refund Policy:

This statement outlines the ineligibility for attendance incentives or discounts in cases of withdrawal or termination from the program before its completion. It also provides a refund policy for such scenarios.

Incentive/Discount Ineligibility:

For students who withdraw or terminate their enrollment before completing the course, no attendance incentives or discounts will be applicable. These incentives and discounts are voided upon cancellation, withdrawal, or termination.

Cancellation within Three Days:

If a student cancels their enrollment within three (3) business days after signing the contract but before starting any classes (excluding weekends and holidays), they are entitled to a partial refund, excluding all non-refundable fees and provided items such as student kits and online study platforms, as listed online or in this contract.

Withdrawal Procedure:

• Students choosing to withdraw must provide written notice to the Director of the school. This notice should include the expected last date of attendance, signed and dated by the student.
• A student will be considered withdrawn if they miss seven consecutive instructional days, all of which are unexcused.
• In accordance with Kentucky State law, a student is considered withdrawn regardless of whether the absences are excused or unexcused if the student does not attend at least 1 hour of class within a period of 14 consecutive days or 10 class days. This provision is applicable to all students, and the school will adhere to this requirement as mandated by the state.
  • Additionally, please note that the school does not have an excuse or leave of absence policy. Therefore, student will be automatically withdrawn/terminated. Should a student wish to re-enroll, they must follow all re-enrollment policies as a new student.
• Refunds must be requested and submitted within 45 days of determining the withdrawal date.
• Any outstanding tuition based on the scheduled time must be settled by the withdrawing student at the time of withdrawal. Failure to do so may result in the matter being forwarded to a Collection Agency, which could potentially affect the student's credit.

General Terms of Agreement:

School:

• Shall provide programs meeting minimum curriculum requirements as per state regulatory agency.
• Reserves the right to make changes in kit contents, textbooks, dress code, curriculum format, teaching materials, or educational methods.
• Will issue a diploma and Official Transcript of Hours upon successful program completion, subject to state requirements and exit procedures.
• Will assist graduates in finding suitable employment but does not guarantee placement.
• May terminate a student's enrollment for noncompliance with policies, contract terms, or state laws and regulations.

Student:

• Agrees to pay school and state fees and provide required paperwork promptly.
• Commits to complying with Standards of Conduct, policies, state laws, and educational requirements.
• Commits to adhering to the school's dress code and assigned schedule.
• Understands Title IV financial aid requirements if applicable.
• Acknowledges responsibility for state licensing exam fees and related expenses.

Refund Policy - Notice of Cancellation:

For students who enroll but withdraw before course completion, the following tuition refund schedule applies:

Percentage of Scheduled Time Enrolled to Total Course:

0.01% to 04.9%: 20%
5% to 09.9%: 30%
10% to 14.9%: 40%
15% to 24.9%: 45%
25% to 49.9%: 70%
50% and over: 100%

Any due amounts owed to the applicant or student will be refunded within 45 days of the formal cancellation date. In cases of documented mitigating circumstances, a fair refund settlement will be determined. If the school permanently closes or no longer offers instruction after enrollment, a pro-rata refund will be provided. The school does not participate in teach-out plans with other institutions.

A $150.00 cancellation or administrative fee applies to students who withdraw or terminate prior to course completion. This refund policy pertains to tuition and fees stated in the enrollment agreement. Other miscellaneous charges incurred by the student will be calculated separately upon withdrawal.

In cases where a Title IV financial aid recipient* withdraws before course completion, a return of TIV funds calculation will be performed. Any applicable returns by the school will be allocated to specific programs before the student receives the remaining balance.

Notice to Student:

• Do not sign this agreement if it contains any blank spaces or before reading it thoroughly.
• This agreement is legally binding and becomes effective upon acceptance, signature, and date by the authorized official or admissions officer of the school.
• You are entitled to receive an exact copy of this agreement and any disclosure pages you sign.
• This agreement, in conjunction with the online tuition price list and the specific terms outlined within this contract, as well as the school catalog accessible through the provided links online, constitute the entire and binding agreement between you and the school.
• Job placement is not guaranteed, although placement assistance will be provided.
• The school reserves the right to reschedule the program start date if the number of students is insufficient.
• The school may terminate a student's training for various reasons, including nonpayment, unsatisfactory progress, or misconduct.
• Credit transferability is not guaranteed; it depends on the receiving institution's decision.
• The school scholarship applies only to students committed to completing the entire program/course and adhering to the contract terms and attendance requirements. Students not meeting these conditions will pay the full price ($16/hour) plus fees without a scholarship.

1. Training Purpose and Activities: All facilities and activities at Louisville Beauty Academy are designed for training purposes. Students must understand and accept that all tasks, including client services, are integral parts of their educational experience.

2. Client Service: Engagement in client services is mandatory as it forms a critical component of training in the service industry. Students are expected to participate willingly and professionally in these activities to gain practical experience.

3. Cleanliness and Infection Control: Maintaining a clean and safe environment is paramount. Students are responsible for their own sanitation practices, including but not limited to cleaning their workstation areas such as tables, chairs, and floors. This responsibility extends to participating in group cleaning activities to ensure that the school environment is consistently clean and conducive to both learning and client servicing. Routine cleaning should occur after servicing each customer, at the beginning of the day before classes start, and at the end of the day before students leave the facility.

4. Professional Attitude and Respect: A professional demeanor is crucial in the service industry. Students are expected to maintain a reserved and focused attitude towards their studies and interactions. Respect towards peers, clients, staff, and instructors is mandatory. Comments concerning other students or clients, especially regarding protected characteristics under Kentucky state law such as race, religion, politics, gender, age, etc., are strictly prohibited. Any physical comments or inappropriate discussions are also forbidden.

5. Conflict Resolution and Reporting: In the event of a conflict with another student, client, instructor, or staff member, the issue should be addressed privately and escalated to the school director if necessary. Creating or contributing to chaos is considered unacceptable behavior.

6. Personal Conduct: Students should keep personal stories and discussions to themselves, particularly when others have expressed a desire not to engage in such conversations. The educational environment should remain professional and focused on collective success rather than individual narratives.

7. Disciplinary Actions: Violations of these professional conduct guidelines may result in disciplinary actions determined at the discretion of the school director. Such actions may include expulsion or withdrawal from the program. It is essential that every student contributes to a learning environment where everyone feels protected, heard, and comfortable.

Evaluation of Conduct: Adherence to these conduct guidelines is part of the training evaluation and is legally binding under this contract. All students must demonstrate professionalism as an ongoing component of their education at Louisville Beauty Academy.

1. Student Responsibility for School Property:
Students are responsible for using all school equipment, materials, and property in a careful and appropriate manner. This includes, but is not limited to, items such as the POS system, computers, Chromebooks, printers, chairs, tables, beauty tools, and any other educational materials provided by the school. Students must maintain these items in good condition throughout their use.

2. Liability for Damages:
In the event that any school property, including but not limited to the POS system, computers, Chromebooks, printers, chairs, tables, or other equipment and materials, is damaged, lost, or stolen due to the negligence or intentional actions of a student, the student will be held financially responsible for the repair or replacement costs. The cost will be determined by the current market value of the item or the actual cost of repair.

3. Reporting Damages:
Students are required to report any damages to school property immediately to the school administration. Failure to report damages promptly may result in additional penalties.

4. Payment Terms for Damages:
Students must settle any outstanding charges for damages within 30 days of receiving an invoice. Failure to do so may result in administrative actions, including but not limited to withholding of grades, transcripts, or diplomas, and may affect the student's enrollment status.

Dispute Resolution and Financial Accountability Clause
Students are required to fulfill all financial obligations to Louisville Beauty Academy as outlined in this agreement. Any complaints or grievances must be submitted in trackable written form, such as email or text message, to ensure receipt and accountability. The school must be allowed a minimum of 10 business days to respond to the written grievance before any further action is taken.

All disputes must first be addressed through the school’s internal grievance process before seeking resolution from external regulatory bodies. Filing a complaint with external bodies while in financial default, without completing the internal grievance process, or failing to provide written notice in a trackable format may constitute a breach of this agreement. In such cases, the student may be held liable for all legal, administrative, and associated costs incurred by the school in responding to or resolving the matter.

By signing this agreement, the student acknowledges their obligation to act in good faith, to communicate grievances in an accountable manner, and to adhere to the resolution process outlined herein.

1. Termination of Student Status Upon Graduation or Withdrawal
Upon graduation, withdrawal, or termination, the student is no longer considered an active member of Louisville Beauty Academy (LBA). The academy’s obligations, including academic support, cease except as explicitly stated (e.g., diploma issuance or agreed post-graduation support).
Any disputes, grievances, or claims must be submitted in writing during active enrollment. Complaints raised after enrollment concludes will be considered invalid unless legally required otherwise.

2. Confidentiality Obligations
The student agrees to maintain strict confidentiality of all proprietary, operational, and sensitive information acquired during enrollment, including but not limited to:School policies, operational methods, and business processes.
Training resources, curriculum, and intellectual property.
Personal information about staff, instructors, or other students.
Disclosure of such information without written authorization from LBA is prohibited and constitutes a breach of this agreement.
Violations of confidentiality may result in legal action, including claims for damages, reimbursement of legal fees, and corrective measures.

3. Representation of Relationship with LBA
After graduation, withdrawal, or termination, the student must not represent themselves as an active member or participant of LBA without prior written authorization.
Unauthorized use of LBA’s name, logo, branding, or references in public or private forums, including social media, is prohibited.
Any misrepresentation implying continued affiliation with LBA after enrollment concludes may result in legal action.

4. Defamation Prohibition Regardless of Status
Defamatory actions of any kind, whether verbal, written, or digital, are strictly prohibited regardless of the student’s enrollment status.
Defamation includes but is not limited to:False, malicious, or misleading statements that harm the reputation of LBA, its staff, instructors, or students.
Public or private communications knowingly false or made with reckless disregard for the truth.
Violations will result in immediate legal action, including claims for damages, reimbursement of legal fees, and additional remedies permitted by law.

5. Financial Obligations and Payment Policies
Tuition and Fees: Students must settle all tuition, fees, and other financial obligations in full before graduation or program completion.
Interest and Fees on Outstanding Balances:Balances unpaid 30 days after the due date will accrue:10% annual interest rate, compounded monthly.
$50 monthly administrative fee for account management.
Example: A $1,000 balance unpaid for one year will accrue approximately $105.12 in interest and $600 in fees, totaling $1,705.12.
Grace Period: A 30-day grace period applies after the due date before interest and fees begin accruing.
Collections and Legal Actions: Accounts unpaid after 90 days may be referred to a collections agency. Additional costs, including legal fees and collection costs, will be the student’s responsibility.

6. No Retroactive Liability After Enrollment
LBA is not responsible for events, disputes, or claims occurring after enrollment ends, provided the academy has fulfilled its contractual obligations.
By signing this agreement, the student waives the right to bring forward legal claims against LBA for actions or events post-enrollment, except where required by law.

7. Acknowledgment of Legal Accountability
By signing this agreement, the student acknowledges and agrees to the following:

Their financial and ethical obligations under this agreement remain enforceable until all balances are paid in full.
They will not engage in defamatory or unauthorized actions post-enrollment.
They will maintain confidentiality of all proprietary information learned during their time at LBA.
These provisions are designed to protect the integrity, reputation, and operations of LBA while ensuring fairness and accountability for all parties.

1. Active Participation
Students are required to attend all scheduled classes and practical training sessions regularly and on time. Active participation includes engaging in class discussions, completing assignments, and following instructions from instructors. Failure to maintain consistent attendance or engagement may result in academic probation or dismissal.

2. Academic Commitment
Students are expected to complete all assigned coursework, chapter exams, and practical evaluations in a timely manner. The academy provides the resources and guidance necessary for success, but it is the student’s responsibility to dedicate sufficient time and effort to study and practice.

3. Professional Conduct
Students must conduct themselves professionally at all times, including showing respect to instructors, peers, and staff. Adherence to dress codes and maintaining a positive learning environment is mandatory. Inappropriate behavior or disruptions will not be tolerated and may result in disciplinary action.

4. Focused Learning During Enrollment
Students are strongly encouraged to focus their efforts on mastering the curriculum while enrolled in the program. Delaying studies or deferring focus until after leaving the academy may hinder academic and licensing success.

5. Use of Resources and Progress Monitoring
Students are expected to utilize the learning resources provided, including digital tools and one-on-one guidance, and to meet all required milestones tracked through chapter exams, attendance, and evaluations.

6. Acknowledgment of Shared Responsibility
Success in the program is a collaborative effort. While Louisville Beauty Academy provides the curriculum, resources, and support necessary for success, the student is equally responsible for their dedication and commitment to the program.

7. Disclaimer
Students acknowledge that the academy operates in full compliance with Kentucky State Board of Cosmetology regulations. Licensing success is contingent on the student’s active participation, effort, and adherence to the academy’s policies. For any questions regarding licensing requirements, students should contact the Kentucky State Board of Cosmetology directly at kbc@ky.gov.

8. Consequences of Non-Compliance
Students understand that failure to meet the outlined responsibilities, including attendance, academic progress, or professional conduct, may result in probation, suspension, or dismissal from the program, as determined by the academy.

Academic Progression and Theory Mastery Requirements

At Louisville Beauty Academy, we prioritize academic progression through a structured and systematic approach to ensure student success in licensing exams and professional practice. The following policy outlines the requirements for advancing through the program stages and emphasizes the critical importance of theory mastery:

1. Staged Academic Progression
Students will advance through the program in defined stages, ensuring they master foundational skills before moving to more complex components:

Stage 1: Theory Mastery

• Students must achieve a minimum score of 90%-100% on all chapter-specific exams in CIMA.
• Critical chapters, such as Sanitation and Infection Control, must be mastered before progressing to practical skills training.
• Theory mastery ensures a strong foundation for practical skills and aligns with state licensing exam requirements.

Stage 2: Practical Training

• Students will only be permitted to begin practical training after completing Stage 1.
• Practical skills build on theoretical knowledge; therefore, progression without mastery of theory is not permitted.

Stage 3: Salon Services (Optional)

• For students who prefer to focus entirely on theory and practical training, salon services are optional. This allows more time to dedicate to mastering CIMA content and practical techniques.

Stage 4: Graduation and Licensing Preparation

• To qualify for graduation, students must:Complete all theory modules in CIMA with the required scores.
  Successfully demonstrate competency in practical skills.

2. Theory Mastery Policy
Mandatory Use of CIMA

• CIMA is the cornerstone of Louisville Beauty Academy’s theory curriculum. Students must actively engage with CIMA to:
  • Complete chapter-specific exams repeatedly until mastery (90%-100%) is achieved.
  • Access regularly updated content that aligns with state licensing standards.

Repetition is Key

• Students are encouraged to dedicate significant time—up to full days—to theory study using CIMA. Repetition ensures deep understanding, retention, and readiness for licensing exams.

Self-Driven Learning

• Students are responsible for their own academic progress and must demonstrate self-motivation in utilizing CIMA and other resources.
• Instructors are available for support but cannot replace the comprehensive and interactive learning experience provided by CIMA.

3. Academic Accountability
Progress Monitoring

• Student progress will be regularly monitored to ensure compliance with theory mastery requirements.
• Failure to meet the progression criteria may result in the following actions:
  • Delayed advancement to practical training.
  • Academic probation, additional tutoring requirements, or withdrawal from the program.

Graduation Eligibility

• Graduation eligibility requires students to:Achieve mastery of all theory chapters in CIMA.
• Successfully complete practical training and any other program requirements.

4. Disciplinary and Withdrawal Policy

• Non-compliance with academic progression policies, including failure to master theory or lack of engagement with CIMA, will result in disciplinary actions, which may include:Probation with mandatory remediation.
• Suspension or withdrawal from the program if the student fails to demonstrate progress despite support.

5. Post-Graduation Support
Louisville Beauty Academy provides ongoing support for graduates to ensure their continued success:

• Graduates are welcome to return for additional tutoring, theory study, or practical skill-building as needed.
• Our doors remain open to assist former students in achieving their professional goals.

1.  I hereby acknowledge that I have received and reviewed the school's catalog and the most up-to-date pricing information available on the school's website at the time of my enrollment. The catalog contains comprehensive information about the programs offered and the equipment/supplies provided by the school. I understand that the school catalog is an integral part of this enrollment agreement, and I have received a copy of it.
2. I have diligently read and received an exact copy of this enrollment agreement.
3. I am aware that the school reserves the right to terminate my enrollment in the event of non-compliance with attendance, academic, and financial requirements, or if I fail to adhere to the established standards of conduct as outlined in the school catalog. During my enrollment, I acknowledge the necessity to maintain satisfactory academic progress as detailed in the school catalog, and I understand that my financial obligations to the school must be settled in full before receiving a certificate.
4. I acknowledge that the school does not guarantee job placement for graduates upon program completion or graduation.
5. I understand that any complaints that cannot be resolved through direct negotiation with the school in accordance with its written grievance policy may be submitted in writing to the Kentucky State Board of Hairdressers and Cosmetologists at 1049 US 127 South Annex #2 Frankfort, KY 40601.
6. I hereby grant Louisville Beauty Academy (“LBA”) permission to utilize images of me, including any motion pictures or still photographs depicting my likeness, poses, actions, and appearances, or sound recordings capturing my voice (“Images”), for various purposes related to promoting LBA and its activities (the “Purposes”). These purposes may encompass advertising, promotion, and marketing. LBA is authorized to crop, modify, or adjust images of me and combine them with other images, text, audio recordings, and graphics, without prior notification to me.
7. Post-Graduation Employment Research Agreement
   I hereby agree, as a condition of my enrollment at Louisville Beauty Academy, to participate in post-graduation research conducted by the Academy. Specifically, I agree to respond to any reasonable inquiries made by the Academy regarding my employment status after graduation. This research is intended to gather data on the effectiveness of the Academy's training programs and to support the Academy's continued improvement and success tracking of its graduates. I understand that the information collected will be used solely for research purposes and will remain confidential.

Contract Acceptance

I, the undersigned, have thoroughly read and comprehended this agreement. I acknowledge the receipt of a copy of this agreement. It is also understood and agreed that this agreement supersedes all prior oral or written agreements, and any modifications to it require written agreement from both the student and the school officials. Furthermore, I am aware that defaulting on this agreement will render me responsible for payment of any collection fees or attorney fees incurred by Louisville Beauty Academy. My signature below confirms that I have read, understood, and accepted all aspects of this agreement, recognizing my legal obligations under this contract. This contract takes immediate and complete effect upon my signature.

School Representative Signature

Di Tran, CEO of Louisville Beauty Academy