LOUISVILLE BEAUTY ACADEMY
1049 BARDSTOWN RD LOUISVILLE KY 40204
Text/Call: 502-625-5531
www.LouisvilleBeautyAcademy.net
Study@Louisvillebeautyacademy.net

Financial Terms and Conditions: Cosmetology Program

Tuition and Fees

• Standard Tuition Fee: $24,000 for the Cosmetology Program (1,500 hours).
• Non-Refundable Fees:
  • Registration Fee: $100
  • Books/CIMA Online Study Platform: $575.50
  • Kits: $2,350.00
  • Total Non-Refundable Fees: $3,025.50
• Additional Fees (if applicable):
  • Foreign Diploma Translation Fee: $125
  • Validation Fee: $265
• Total Program Cost: $27,025.50

Discounts and Incentives
Eligible students may reduce their program cost through the following discounts and incentives. These are not tuition reductions but merit-based discounts/scholarships that are entirely OPTIONAL. To receive any discount, all conditions must be met in full—NO EXCEPTIONS. Participation is voluntary, and students are not obligated to engage in these activities.

1. Payment Discount

• Full Payment at Enrollment:$6,000 discount for paying the full tuition upfront.

2. Attendance Discounts

• Full-Time Attendance (30–40 Hours/Week):$9,500 discount for consistent attendance over 50 weeks.
• Part-Time Attendance (20–30 Hours/Week):$6,000 discount for consistent attendance over 75 weeks.
• Attendance of Less Than 20 Hours/Week: No discount available.

3. Social Media and Performance-Based Incentives

• Success Sharing Discount:
  • Up to $1,500 total.
  • Earn $150 per approved post by tagging Louisville Beauty Academy and sharing proof of achieving 90% or higher on critical theory chapters.
  • Limit: One post per week, up to 10 posts.
• Progress Sharing Discount:
  • Up to $750 total.
  • Earn $75 per approved repost by sharing Louisville Beauty Academy’s official posts on social media with tags and proof.
  • Limit: One repost per week, up to 10 reposts.
• Hard Work Sharing Discount:
  • Up to $1,000 total.
  • Earn $100 per verified 5-star review left by customers after receiving services.
  • Limit: One review per week, up to 10 reviews.

4. Demonstration of Sanitation and Safety Discount

• Amount: Up to $4,000.
• Requirements: Perform cleaning and organizational tasks to maintain the school’s sanitation standards. Tasks include trash collection, sweeping, vacuuming, and organizing school spaces.
• Details: Earn $400 per verified cleaning session.
• Limit: 10 sessions over 20 weeks (one session every two weeks).

Discount Application Order
Discounts will be applied in the following order:

• Student Book
• Student Tool Kits
• Student Fees
• Student Tuition

Net Program Cost After Discounts

• Original Program Cost: $27,025.50
• Maximum Discounts: $20,775.00
• Net Cost (if all discounts are applied): $6,250.50

Payment Policies

• Payment Methods:
  • Payments may be made via cash, check, money order, credit card, or through non-federal loan programs.
  • Credit/Debit Card Fee: A 7% processing fee applies to card payments.
• Payment Plans:
• Initial Deposit: A minimum deposit of $1,800 is required to enroll in the automatic payment plan.
• Monthly Payments: Recommended monthly payments of $650.
• Late Payment Fees:
  • $50 for payments under $500.
  • $100 for payments under $200.
  • $250 for no payment in a given month.

Unpaid Balances and Interest (Post-Enrollment: Withdrawn, Graduated, or Expelled)

• Interest and Fees on Outstanding Balances
  
  • Accrual of Interest and Fees:Balances unpaid 30 days after the due date will accrue:10% annual interest rate, compounded monthly.
    $50 monthly administrative fee for account management.
  • Grace Period:A 30-day grace period applies before interest and fees begin accruing.
• Collections and Legal Accountability
  
  • Collections Process:Balances unpaid 90 days after the due date may be referred to a collections agency.
  • Students are responsible for all associated costs, including collection agency and legal fees.
• Post-Enrollment Financial Obligations
  
  • Continuing Liability: Students who have withdrawn, graduated, or been expelled remain fully liable for outstanding balances.
  • Defamation and Legal Action Prohibition: Students with unpaid balances:
    • Waive the right to file complaints, pursue legal actions, or engage in defamatory activities against Louisville Beauty Academy until all balances are resolved.
    • Violations may result in legal action for damages and recovery of legal fees.

Optional Settlement Discount Clause (Post-Enrollment Balances)
Louisville Beauty Academy, at its sole discretion, may offer a limited-time settlement discount to students who have withdrawn, graduated, or been terminated, provided the outstanding balance is paid in full within 30 to 60 calendar days from the date of separation from the program.

This settlement option:

• Is not guaranteed and is offered on a case-by-case basis.
• Is extended solely at the discretion of the school and is not an entitlement.
• Is subject to the student’s account standing, communication history, payment efforts, and overall compliance with school policies.
• May be revoked at any time without notice, and does not establish precedent for future students.

This clause is intended to support students in resolving their financial obligations in a timely manner and does not constitute a waiver of the school’s right to pursue full payment, including interest, administrative fees, or collection costs, unless otherwise agreed in writing.

Additional Fees

• Class Attendance Policy: Students with unpaid balances may be restricted from attending classes until payments are made.
• Additional Tuition Charges: $250 per week for hours completed beyond the original contract end date, payable in advance.

Acknowledgment of Scholarship Eligibility

• Eligibility:Scholarships and discounts are only applied if students:
  • Complete the program successfully.
  • Meet attendance, social media, and performance-based requirements.
  • Scholarships are intended for students who have exhausted all other forms of financial assistance, including federal financial aid, military benefits, Kentucky vocational rehabilitation, and other grants. Upon enrollment, students automatically qualify for scholarships based on their attendance level; no separate application is required.
• Disqualification: Students who withdraw, are terminated, or fail to meet program requirements will forfeit all scholarships and discounts.

Payment Disputes & Chargebacks

Any disputed transactions, including but not limited to credit card chargebacks, voided checks, unauthorized payment reversals, or failed transactions due to insufficient funds, will result in a handling fee of $150 per hour for administrative efforts, including but not limited to email correspondence, phone calls, document preparation, and any dispute resolution processes required. The student is also responsible for any additional banking, legal, or processing fees incurred due to the dispute. Failure to resolve disputes in a timely manner may result in legal action, collection efforts, and further financial liability. By signing this agreement, the student agrees to these terms and acknowledges responsibility for all financial obligations related to their enrollment at Louisville Beauty Academy.

The Student expressly acknowledges and agrees that all instructional hours accrued at Louisville Beauty Academy (“LBA”) are contingent upon timely payment of all tuition, fees, and other financial obligations as set forth in this Enrollment Agreement.

Condition of Certification:
LBA will certify, record, or report hours to the Kentucky State Board of Cosmetology (“State Board”) only after the corresponding tuition and fees for those hours have been paid in full. Hours accrued while the Student’s account is in any state of delinquency, default, or non-payment shall not be certified or reported until the account is brought current in its entirety.
Right to Withhold or Void Hours:
LBA reserves the absolute right, in its sole discretion, to withhold, suspend, or permanently void any hours for which payment has not been received in accordance with this Agreement. Hours voided under this provision shall be treated as never earned and shall not be eligible for certification to the State Board.

Delinquency Period:
If the Student’s account remains delinquent for more than ninety (90) consecutive calendar days, LBA may, without further notice, permanently void any unpaid hours and require the Student to re-enroll and repay for those hours at the then-current hourly rate in order to receive credit.

No Waiver of Rights:
Failure by LBA to immediately enforce this policy shall not constitute a waiver of the Academy’s rights to enforce it at any time thereafter.
The Student understands and agrees that no hours—whether completed or partially completed—shall have any value or recognition for licensing purposes unless they have been fully paid for, certified, and reported by LBA to the State Board.

Conditions and Financial Responsibility for Upfront Discounted Tuition
Students electing to pay tuition and fees in full at enrollment will receive the maximum eligible discounts applied upfront. Acceptance of these discounts constitutes the student's explicit acknowledgment that each discount or incentive is conditional upon fulfilling all specified terms outlined in this Enrollment Agreement and the institution's official catalog. If the student fails to meet any stated requirements—such as attendance standards, academic progress, social media engagement, sanitation duties, or other stipulated obligations—the corresponding discount amounts will be reversed, becoming immediately payable by the student. All unpaid balances resulting from discount reversals must be settled fully prior to graduation or the issuance of certificates, diplomas, or transcripts.

1. Enrollment Use Only – If a translated high school transcript is required for enrollment, Louisville Beauty Academy will obtain a translation through a certified agency solely for admission purposes. The validity of this translation only applies at the time of enrollment.
2. Additional Copies – If a student needs an additional copy of their translated high school diploma during enrollment, they must purchase it separately based on the school’s listed price or order directly from the translation agency.
3. Graduate Responsibility – After graduation, Louisville Beauty Academy has no legal obligation to provide, verify, or share any translated transcript. Graduates must obtain their own translation from a certified agency that meets the current requirements of the Kentucky State Board of Cosmetology.
4. Liability Waiver – The academy is not responsible for the continued validity or acceptance of translated documents. Translation agency approvals may change over time due to closures, loss of accreditation, or state board policy changes.
5. State Board Compliance – Graduates are responsible for ensuring their translated documents meet state board requirements at the time of application. The school will provide guidance but will not be involved in the process.

Ineligibility for Attendance Incentives and Refund Policy:

This statement outlines the ineligibility for attendance incentives or discounts in cases of withdrawal or termination from the program before its completion. It also provides a refund policy for such scenarios.

Incentive/Discount Ineligibility:

For students who withdraw or terminate their enrollment before completing the course, no attendance incentives or discounts will be applicable. These incentives and discounts are voided upon cancellation, withdrawal, or termination.

Cancellation within Three Days:

If a student cancels their enrollment within three (3) business days after signing the contract but before starting any classes (excluding weekends and holidays), they are entitled to a partial refund, excluding all non-refundable fees and provided items such as student kits and online study platforms, as listed online or in this contract.

Withdrawal Procedure:

• Students choosing to withdraw must provide written notice to the Director of the school. This notice should include the expected last date of attendance, signed and dated by the student.
• A student will be considered withdrawn if they miss seven consecutive instructional days, all of which are unexcused.
• In accordance with Kentucky State law, a student is considered withdrawn regardless of whether the absences are excused or unexcused if the student does not attend at least 1 hour of class within a period of 14 consecutive days or 10 class days. This provision is applicable to all students, and the school will adhere to this requirement as mandated by the state.
  • Additionally, please note that the school does not have an excuse or leave of absence policy. Therefore, student will be automatically withdrawn/terminated. Should a student wish to re-enroll, they must follow all re-enrollment policies as a new student.
• Refunds must be requested and submitted within 45 days of determining the withdrawal date.
• Any outstanding tuition based on the scheduled time must be settled by the withdrawing student at the time of withdrawal. Failure to do so may result in the matter being forwarded to a Collection Agency, which could potentially affect the student's credit.

General Terms of Agreement:

School:

• Shall provide programs meeting minimum curriculum requirements as per state regulatory agency.
• Reserves the right to make changes in kit contents, textbooks, dress code, curriculum format, teaching materials, or educational methods.
• Will issue a diploma and Official Transcript of Hours upon successful program completion, subject to state requirements and exit procedures.
• Will assist graduates in finding suitable employment but does not guarantee placement.
• May terminate a student's enrollment for noncompliance with policies, contract terms, or state laws and regulations.

Student:

• Agrees to pay school and state fees and provide required paperwork promptly.
• Commits to complying with Standards of Conduct, policies, state laws, and educational requirements.
• Commits to adhering to the school's dress code and assigned schedule.
• Understands Title IV financial aid requirements if applicable.
• Acknowledges responsibility for state licensing exam fees and related expenses.

Refund Policy - Notice of Cancellation:

For students who enroll but withdraw before course completion, the following tuition refund schedule applies:

Percentage of Scheduled Time Enrolled to Total Course:

0.01% to 04.9%: 20%
5% to 09.9%: 30%
10% to 14.9%: 40%
15% to 24.9%: 45%
25% to 49.9%: 70%
50% and over: 100%

Any due amounts owed to the applicant or student will be refunded within 45 days of the formal cancellation date. In cases of documented mitigating circumstances, a fair refund settlement will be determined. If the school permanently closes or no longer offers instruction after enrollment, a pro-rata refund will be provided. The school does not participate in teach-out plans with other institutions.

A $150.00 cancellation or administrative fee applies to students who withdraw or terminate prior to course completion. This refund policy pertains to tuition and fees stated in the enrollment agreement. Other miscellaneous charges incurred by the student will be calculated separately upon withdrawal.

In cases where a Title IV financial aid recipient* withdraws before course completion, a return of TIV funds calculation will be performed. Any applicable returns by the school will be allocated to specific programs before the student receives the remaining balance.

Notice to Student:

• Do not sign this agreement if it contains any blank spaces or before reading it thoroughly.
• This agreement is legally binding and becomes effective upon acceptance, signature, and date by the authorized official or admissions officer of the school.
• You are entitled to receive an exact copy of this agreement and any disclosure pages you sign.
• This agreement, in conjunction with the online tuition price list and the specific terms outlined within this contract, as well as the school catalog accessible through the provided links online, constitute the entire and binding agreement between you and the school.
• Job placement is not guaranteed, although placement assistance will be provided.
• The school reserves the right to reschedule the program start date if the number of students is insufficient.
• The school may terminate a student's training for various reasons, including nonpayment, unsatisfactory progress, or misconduct.
• Credit transferability is not guaranteed; it depends on the receiving institution's decision.
• The school scholarship applies only to students committed to completing the entire program/course and adhering to the contract terms and attendance requirements. Students not meeting these conditions will pay the full price ($16/hour) plus fees without a scholarship.

1. Training Purpose and Activities:
   All facilities and activities at Louisville Beauty Academy are designed strictly for educational and training purposes. Students must understand and accept that all assigned tasks, including volunteer-model or mannequin practice, are integral parts of their instructional experience.
2. Volunteer-Model Practice:
   Participation in volunteer-model or mannequin practice is a key component of hands-on learning. Students are expected to participate willingly and professionally under instructor supervision to strengthen their technical and professional skills. All practice is conducted for educational purposes only and is not commercial in nature.
3. Cleanliness and Infection Control:
   Maintaining a clean and safe environment is paramount. Students are responsible for their own sanitation practices, including cleaning and disinfecting all workstation areas such as tables, chairs, and floors. This responsibility extends to participating in group cleaning activities to ensure the school environment remains hygienic and conducive to learning. Routine cleaning should occur after each practice session, at the beginning of the day before classes start, and at the end of the day before leaving the facility.
4. Professional Attitude and Respect:
   A professional demeanor is essential in the beauty industry. Students must maintain a respectful, courteous, and focused attitude toward peers, instructors, and staff. Comments concerning others—especially regarding protected characteristics such as race, religion, politics, gender, or age—are strictly prohibited. Any inappropriate discussions or physical comments are forbidden.
5. Conflict Resolution and Reporting:
   In the event of a conflict with another student, instructor, or staff member, the matter should be addressed privately and, if necessary, escalated to the school director. Creating or contributing to disruption is considered unprofessional and unacceptable behavior.
   Personal Conduct:
   Students should limit personal discussions during class time and maintain a professional atmosphere that promotes concentration and collective success.
6. Disciplinary Actions:
   Violations of these professional conduct standards may result in disciplinary action, including suspension or dismissal, at the discretion of the school director. Every student is expected to uphold a learning environment where all feel respected, safe, and supported.
7. Evaluation of Conduct:
   Adherence to these professional conduct standards forms part of each student’s training evaluation and is legally binding under this enrollment agreement. Professionalism is an essential component of education at Louisville Beauty Academy.

1. Student Responsibility for School Property:
Students are responsible for using all school equipment, materials, and property in a careful and appropriate manner. This includes, but is not limited to, items such as the POS system, computers, Chromebooks, printers, chairs, tables, beauty tools, and any other educational materials provided by the school. Students must maintain these items in good condition throughout their use.

2. Liability for Damages:
In the event that any school property, including but not limited to the POS system, computers, Chromebooks, printers, chairs, tables, or other equipment and materials, is damaged, lost, or stolen due to the negligence or intentional actions of a student, the student will be held financially responsible for the repair or replacement costs. The cost will be determined by the current market value of the item or the actual cost of repair.

3. Reporting Damages:
Students are required to report any damages to school property immediately to the school administration. Failure to report damages promptly may result in additional penalties.

4. Payment Terms for Damages:
Students must settle any outstanding charges for damages within 30 days of receiving an invoice. Failure to do so may result in administrative actions, including but not limited to withholding of grades, transcripts, or diplomas, and may affect the student's enrollment status.

5. Personal Belongings Liability Disclaimer
Louisville Beauty Academy (LBA) is not responsible for the loss, theft, or damage of any personal belongings brought onto the premises by students. Due to the high volume of activities, student interactions, and external visitors, the academy cannot guarantee the security of personal items. Students are solely responsible for safeguarding their belongings at all times. LBA strongly recommends that students do not bring valuable items to the facility and take appropriate measures to secure their property. By enrolling in the program, students acknowledge and accept full responsibility for their personal possessions and waive any claims against LBA for lost, stolen, or damaged items.

1. Termination of Student Status Upon Graduation or Withdrawal
Upon graduation, withdrawal, or termination, the student is no longer considered an active member of Louisville Beauty Academy (LBA). The academy’s obligations, including academic support, cease except as explicitly stated (e.g., diploma issuance or agreed post-graduation support).
Any disputes, grievances, or claims must be submitted in writing during active enrollment. Complaints raised after enrollment concludes will be considered invalid unless legally required otherwise.

2. Confidentiality Obligations
The student agrees to maintain strict confidentiality of all proprietary, operational, and sensitive information acquired during enrollment, including but not limited to:School policies, operational methods, and business processes.
Training resources, curriculum, and intellectual property.
Personal information about staff, instructors, or other students.
Disclosure of such information without written authorization from LBA is prohibited and constitutes a breach of this agreement.
Violations of confidentiality may result in legal action, including claims for damages, reimbursement of legal fees, and corrective measures.

3. Representation of Relationship with LBA
After graduation, withdrawal, or termination, the student must not represent themselves as an active member or participant of LBA without prior written authorization.
Unauthorized use of LBA’s name, logo, branding, or references in public or private forums, including social media, is prohibited.
Any misrepresentation implying continued affiliation with LBA after enrollment concludes may result in legal action.

4. Defamation Prohibition Regardless of Status
Defamatory actions of any kind, whether verbal, written, or digital, are strictly prohibited regardless of the student’s enrollment status.
Defamation includes but is not limited to:False, malicious, or misleading statements that harm the reputation of LBA, its staff, instructors, or students.
Public or private communications knowingly false or made with reckless disregard for the truth.
Violations will result in immediate legal action, including claims for damages, reimbursement of legal fees, and additional remedies permitted by law.

5. Financial Obligations and Payment Policies
Tuition and Fees: Students must settle all tuition, fees, and other financial obligations in full before graduation or program completion.
Interest and Fees on Outstanding Balances:Balances unpaid 30 days after the due date will accrue:10% annual interest rate, compounded monthly.
$50 monthly administrative fee for account management.
Example: A $1,000 balance unpaid for one year will accrue approximately $105.12 in interest and $600 in fees, totaling $1,705.12.
Grace Period: A 30-day grace period applies after the due date before interest and fees begin accruing.
Collections and Legal Actions: Accounts unpaid after 90 days may be referred to a collections agency. Additional costs, including legal fees and collection costs, will be the student’s responsibility.

6. No Retroactive Liability After Enrollment
LBA is not responsible for events, disputes, or claims occurring after enrollment ends, provided the academy has fulfilled its contractual obligations.
By signing this agreement, the student waives the right to bring forward legal claims against LBA for actions or events post-enrollment, except where required by law.

7. Acknowledgment of Legal Accountability
By signing this agreement, the student acknowledges and agrees to the following:

Their financial and ethical obligations under this agreement remain enforceable until all balances are paid in full.
They will not engage in defamatory or unauthorized actions post-enrollment.
They will maintain confidentiality of all proprietary information learned during their time at LBA.
These provisions are designed to protect the integrity, reputation, and operations of LBA while ensuring fairness and accountability for all parties.

Dispute Resolution and Financial Accountability Clause
Students are required to fulfill all financial obligations to Louisville Beauty Academy as outlined in this agreement. Any complaints or grievances must be submitted in trackable written form, such as email or text message, to ensure receipt and accountability. The school must be allowed a minimum of 10 business days to respond to the written grievance before any further action is taken.

All disputes must first be addressed through the school’s internal grievance process before seeking resolution from external regulatory bodies. Filing a complaint with external bodies while in financial default, without completing the internal grievance process, or failing to provide written notice in a trackable format may constitute a breach of this agreement. In such cases, the student may be held liable for all legal, administrative, and associated costs incurred by the school in responding to or resolving the matter.

By signing this agreement, the student acknowledges their obligation to act in good faith, to communicate grievances in an accountable manner, and to adhere to the resolution process outlined herein.

1. Active Participation
Students are required to attend all scheduled classes and practical training sessions regularly and on time. Active participation includes engaging in class discussions, completing assignments, and following instructions from instructors. Failure to maintain consistent attendance or engagement may result in academic probation or dismissal.

2. Academic Commitment
Students are expected to complete all assigned coursework, chapter exams, and practical evaluations in a timely manner. The academy provides the resources and guidance necessary for success, but it is the student’s responsibility to dedicate sufficient time and effort to study and practice.

3. Professional Conduct
Students must conduct themselves professionally at all times, including showing respect to instructors, peers, and staff. Adherence to dress codes and maintaining a positive learning environment is mandatory. Inappropriate behavior or disruptions will not be tolerated and may result in disciplinary action.

4. Focused Learning During Enrollment
Students are strongly encouraged to focus their efforts on mastering the curriculum while enrolled in the program. Delaying studies or deferring focus until after leaving the academy may hinder academic and licensing success.

5. Use of Resources and Progress Monitoring
Students are expected to utilize the learning resources provided, including digital tools and one-on-one guidance, and to meet all required milestones tracked through chapter exams, attendance, and evaluations.

6. Acknowledgment of Shared Responsibility
Success in the program is a collaborative effort. While Louisville Beauty Academy provides the curriculum, resources, and support necessary for success, the student is equally responsible for their dedication and commitment to the program.

7. Disclaimer
Students acknowledge that the academy operates in full compliance with Kentucky State Board of Cosmetology regulations. Licensing success is contingent on the student’s active participation, effort, and adherence to the academy’s policies. For any questions regarding licensing requirements, students should contact the Kentucky State Board of Cosmetology directly at kbc@ky.gov.

8. Consequences of Non-Compliance
Students understand that failure to meet the outlined responsibilities, including attendance, academic progress, or professional conduct, may result in probation, suspension, or dismissal from the program, as determined by the academy.

Academic Progression and Theory Mastery Requirements

At Louisville Beauty Academy, we prioritize academic progression through a structured and systematic approach to ensure student success in licensing exams and professional practice. The following policy outlines the requirements for advancing through the program stages and emphasizes the critical importance of theory mastery:

1. Staged Academic Progression
Students will advance through the program in defined stages, ensuring they master foundational skills before moving to more complex components:

Stage 1: Theory Mastery

• Students must achieve a minimum score of 90%-100% on all chapter-specific exams in CIMA.
• Critical chapters, such as Sanitation and Infection Control, must be mastered before progressing to practical skills training.
• Theory mastery ensures a strong foundation for practical skills and aligns with state licensing exam requirements.

Stage 2: Practical Training

• Students will only be permitted to begin practical training after completing Stage 1.
• Practical skills build on theoretical knowledge; therefore, progression without mastery of theory is not permitted.

Stage 3: Volunteer Model Practice (Optional) 

Students may optionally practice on approved volunteer models or mannequins under instructor supervision for educational purposes only. All activities occur in a clinical training environment, not a commercial salon. Any reimbursement goes to the school to cover materials used and the administrative cost of supervising both the student and the volunteer model. Participation is voluntary and designed to strengthen theory, safety, and practical skills for state licensing preparation.

Stage 4: Graduation and Licensing Preparation

• To qualify for graduation, students must:
  
  • Complete all theory modules in CIMA with the required scores.
  • Successfully demonstrate competency in practical skills.

2. Theory Mastery Policy
Mandatory Use of CIMA

• CIMA is the cornerstone of Louisville Beauty Academy’s theory curriculum. Students must actively engage with CIMA to:
  
  • Complete chapter-specific exams repeatedly until mastery (90%-100%) is achieved.
  • Access regularly updated content that aligns with state licensing standards.

Repetition is Key

• Students are encouraged to dedicate significant time—up to full days—to theory study using CIMA. Repetition ensures deep understanding, retention, and readiness for licensing exams.

Self-Driven Learning

• Students are responsible for their own academic progress and must demonstrate self-motivation in utilizing CIMA and other resources.
• Instructors are available for support but cannot replace the comprehensive and interactive learning experience provided by CIMA.

3. Academic Accountability
Progress Monitoring

• Student progress will be regularly monitored to ensure compliance with theory mastery requirements.
• Failure to meet the progression criteria may result in the following actions:
  
  • Delayed advancement to practical training.
  • Academic probation, additional tutoring requirements, or withdrawal from the program.

Graduation Eligibility

• Graduation eligibility requires students to:
  
  • Achieve mastery of all theory chapters in CIMA.
  • Successfully complete practical training and any other program requirements.

4. Disciplinary and Withdrawal Policy

• Non-compliance with academic progression policies, including failure to master theory or lack of engagement with CIMA, will result in disciplinary actions, which may include:
  
  • Probation with mandatory remediation.
  • Suspension or withdrawal from the program if the student fails to demonstrate progress despite support.

5. Post-Graduation Support
Louisville Beauty Academy provides ongoing support for graduates to ensure their continued success:

• Graduates are welcome to return for additional tutoring, theory study, or practical skill-building as needed.
• Our doors remain open to assist former students in achieving their professional goals.

Each student is legally required to clock in and out using the biometric system with zero exceptions. The only recognized legal record between the student and the Kentucky State Board of Cosmetology is the clocked hours logged through this system, as mandated by state statutes and regulations.

Compliance Enforcement:

• Failure to comply with biometric clock-in/out requirements will result in unrecorded hours, which cannot be adjusted or manually logged.
• Any attempt to bypass, request exceptions, or alter attendance records is a violation of state compliance and school policy.
• Disciplinary actions for non-compliance include immediate withdrawal from the program at the school’s discretion.

The school takes regulatory compliance extremely seriously and will strictly enforce this policy to maintain accreditation and adherence to state regulations.

Attendance Compliance, Clock-In/Out Liability, and Inspection Acknowledgment Clause 

1️⃣ Mandatory Attendance Recording:
Each student is legally required to clock in and out using the school’s biometric timekeeping system with no exceptions. This is the only legally recognized record of student attendance under Kentucky State Board of Cosmetology regulations.

2️⃣ State Board Inspection Compliance:
Students are responsible for ensuring that:

They are physically present in school facilities while clocked in.
They are readily identifiable during any Board inspection (including ID checks, camera recording, and instructor verification).
They remain in designated instructional spaces and must not leave the facility without properly clocking out.
3️⃣ Liability for Non-Compliance:
Failure to comply with clock-in/out or physical presence requirements is considered a serious violation of both school policy and Kentucky State law. Violations will result in:
✅ Immediate withdrawal from Louisville Beauty Academy.
✅ Full student liability for any and all Board fines, fees, legal costs, damages, and associated penalties arising from the violation.
✅ Permanent notation in the student’s record and any required Board reporting.

4️⃣ Inspection Recording Acknowledgment:
Students acknowledge that Kentucky State Board of Cosmetology Inspectors may conduct inspections using body cameras, video, and audio recording for documentation purposes. Students are legally responsible for maintaining compliance during such inspections.

5️⃣ Formal Student Choice and Waiver:
In the event of a violation, students will be given the choice to:
1️⃣ Accept responsibility and cooperate fully with the school and Board, OR
2️⃣ Be immediately withdrawn and remain fully liable for all legal and financial consequences.

Students acknowledge that failure to cooperate or provide an adequate explanation will result in automatic withdrawal and full liability.

6️⃣ No Excuse Policy:
Carelessness (including leaving for air, restroom, towel room, forgetting to clock out, or being elsewhere on premises without proper notification) does not excuse the student’s legal responsibility under this clause.

I understand and agree that Louisville Beauty Academy may provide books, kits, and CIMA/Milady Online Theory access at the School’s discretion as part of certain discount packages. Inclusion of these items is not guaranteed and is provided solely for Kentucky State Board licensing-exam preparation.

I acknowledge that the School does not provide ongoing practice materials or consumables. I am responsible for purchasing my own practice items—including, but not limited to, paper towels, cotton products, nail/skin/hair consumables, tools, and specialty supplies—based on my personal learning needs and the School’s guidance.
I agree that this policy is a condition of my enrollment and that it supersedes any verbal statements or assumptions.

1. Mandatory Compliance.
Louisville Beauty Academy (“LBA”) utilizes a biometric timekeeping system to comply with Kentucky State Board of Cosmetology (“KBC”) regulations. Students must be physically present on school premises while clocked in, and must clock out before leaving. The following are strictly prohibited:

• Clocking in while not physically present.
• Leaving school premises while still clocked in.
• Allowing or requesting another person to clock in or out on your behalf.

2. KBC Enforcement Standard.
The KBC enforces zero tolerance for attendance misconduct. Fines of up to $1,500 per violation have been imposed, even for first-time infractions, with no warning or grace period required.

3. Full Student Liability.
If a student’s conduct results in LBA being cited, fined, or otherwise penalized by KBC or any authority, the student agrees to reimburse and indemnify LBA in full for all related costs, including but not limited to:

• Any fines, penalties, or sanctions (including fines up to $1,500 per violation).
• Administrative expenses (compliance documentation, reporting, staff time, and filings).
• Attorney’s fees and legal costs incurred in responding or defending the school.
• Direct damages caused by the violation, such as cancelled clinical days or rescheduling.

4. Disciplinary Consequences.
In addition to financial responsibility, violations of this policy may result in:

• Loss of credited hours for the period of violation.
• Immediate withdrawal from the program at LBA’s sole discretion.
• Permanent record notation and required reporting to the State Board.

5. No Excuse Policy.
Carelessness or forgetfulness (e.g., leaving briefly for air, restroom, towel room, or failing to clock out) does not excuse liability. All students are held to the same zero-tolerance standard under this clause.

6. System Anomalies.
LBA audits timekeeping logs and promptly corrects proven system errors (e.g., duplicate entries). Students are not permitted to self-adjust or manipulate time entries. All discrepancies must be reported immediately to the Compliance Office.

7. Survival of Obligation.
This responsibility continues even after graduation or withdrawal and may be enforced in a court of competent jurisdiction. Nothing in this section restricts a student’s right to make good-faith reports directly to regulators.

Acknowledgment. By signing this Agreement, the student affirms that they have read, understood, and accepted this zero-tolerance enforcement policy and agree to be held personally and financially accountable for any violations.

By enrolling at Louisville Beauty Academy, the student affirms they are medically fit to participate in all educational activities, accepts full responsibility for their own health and well-being (including conditions such as pregnancy or other medical issues), and agrees to consult with a healthcare professional as needed. The Academy provides education and training only and does not provide medical advice or assume responsibility for any health conditions, injuries, or complications that may arise during participation. Students may choose to pause or decline any activity outside their comfort or medical ability, and it is their sole responsibility to seek accommodations or medical guidance. This acknowledgment does not waive any rights under applicable law (including Title IX protections), but ensures that each student bears personal responsibility for their health while participating in the program.

1.  I hereby acknowledge that I have received and reviewed the school's catalog and the most up-to-date pricing information available on the school's website at the time of my enrollment. The catalog contains comprehensive information about the programs offered and the equipment/supplies provided by the school. I understand that the school catalog is an integral part of this enrollment agreement, and I have received a copy of it.
2. I have diligently read and received an exact copy of this enrollment agreement.
3. Sole Responsibility for Tuition - I understand that all tuition obligations are my sole responsibility, regardless of who makes the payment. Payments made by parents, sponsors, employers, or other parties do not remove my financial or legal obligation under this contract.
4. Indemnification - I agree to hold harmless and indemnify Louisville Beauty Academy, its staff, and affiliates from any liability or claims resulting from my own failure to comply with school policies, payment terms, or state regulations.
5. Transparency and Public Access - I acknowledge that this student contract is publicly available on the school’s website, and that Louisville Beauty Academy maintains full transparency so that I may review this agreement at any time before signing.
6. I am aware that the school reserves the right to terminate my enrollment in the event of non-compliance with attendance, academic, and financial requirements, or if I fail to adhere to the established standards of conduct as outlined in the school catalog. During my enrollment, I acknowledge the necessity to maintain satisfactory academic progress as detailed in the school catalog, and I understand that my financial obligations to the school must be settled in full before receiving a certificate.
7. I acknowledge that the school does not guarantee job placement for graduates upon program completion or graduation.
8. I understand that any complaints that cannot be resolved through direct negotiation with the school in accordance with its written grievance policy may be submitted in writing to the Kentucky State Board of Hairdressers and Cosmetologists at 1047 US 127 South, Annex #2 Frankfort, KY 40601.
9. I hereby grant Louisville Beauty Academy (“LBA”) permission to utilize images of me, including any motion pictures or still photographs depicting my likeness, poses, actions, and appearances, or sound recordings capturing my voice (“Images”), for various purposes related to promoting LBA and its activities (the “Purposes”). These purposes may encompass advertising, promotion, and marketing. LBA is authorized to crop, modify, or adjust images of me and combine them with other images, text, audio recordings, and graphics, without prior notification to me.
10. Post-Graduation Employment Research Agreement
    I hereby agree, as a condition of my enrollment at Louisville Beauty Academy, to participate in post-graduation research conducted by the Academy. Specifically, I agree to respond to any reasonable inquiries made by the Academy regarding my employment status after graduation. This research is intended to gather data on the effectiveness of the Academy's training programs and to support the Academy's continued improvement and success tracking of its graduates. I understand that the information collected will be used solely for research purposes and will remain confidential.
11. EXPIRATION OF STUDENT HOURS
    As per KAR 12:082, Section 32, all accrued student hours will expire after five (5) years from the original enrollment date if a student has not completed the necessary licensing process. It is the student's responsibility to monitor their progress and ensure compliance with this regulation. Failure to obtain licensure within this timeframe will result in forfeiture of all accumulated hours, necessitating re-enrollment and repetition of coursework as required by state law.
12. In accordance with 201 KAR 12:082, Section 3(9), Louisville Beauty Academy maintains all student academic records, including hours earned and transcripts, for a minimum of five (5) years from the date of the student’s last attendance. Students are encouraged to request any necessary documents within this timeframe. After five years, records may no longer be available, and the Academy bears no obligation to retain or provide documentation beyond the required retention period.
13. Access to State Laws and Regulations:I acknowledge that I have been provided access to the Kentucky cosmetology laws and regulations, as posted by the Kentucky Board of Cosmetology on its Legal/Regulations page:https://kbc.ky.gov/Legal/Pages/default.aspx.I understand that these laws and regulations govern my training, conduct, and eligibility for licensure at Louisville Beauty Academy.

Contract Acceptance

I, the undersigned, have thoroughly read and comprehended this agreement. I acknowledge the receipt of a copy of this agreement. It is also understood and agreed that this agreement supersedes all prior oral or written agreements, and any modifications to it require written agreement from both the student and the school officials. Furthermore, I am aware that defaulting on this agreement will render me responsible for payment of any collection fees or attorney fees incurred by Louisville Beauty Academy. My signature below confirms that I have read, understood, and accepted all aspects of this agreement, recognizing my legal obligations under this contract. This contract takes immediate and complete effect upon my signature.

School Representative Signature

Di Tran, CEO of Louisville Beauty Academy