• BeanCounters Tax & Accounting

    Due to the ever changing tax code, please complete the following General Engagement Letter and Tax Questionairre. This form will help ensure we are providing the best service possible. We will review this form, if you have any additional questions, please list at the end of this form. THANK YOU!

  • General Engagement Letter for TY 2023 Tax Return Preparation

    BeanCounters Tax & Accounting

  • This letter is to inform you, the taxpayer, of the services we will provide you, and the responsibilities you have for the preparation of your tax return.

    Tax Return Preparation

    •  We will prepare your federal and state tax returns based on the information you provide. Services for preparation of your return do not include auditing or verification of information provided by you.

    •  This engagement does not include any audit or examination of your books or records. In the event your return is audited, you will be responsible for verifying the items reported.

    •  The tax return preparation fee does not include bookkeeping.

    •  Fees charged for tax return preparation do not include audit representation or preparing materials to respond to correspondence from taxing authorities.

    •  Preparation fees do cover limited assistance and consultation during the year.

    •  The engagement to prepare your tax returns terminates upon delivery of your completed returns and original documents to you. Please store your supporting documents and copies of your tax returns in a secure place for at least seven years.

    Schedule of Additional Services & Fees Provided by BeanCounters Tax & Accounting

    IRS or State Representation, Correspondence Resolution & Research ($125/hr)

    Withholding Calculations & Tax Planning/Mid-Year Review ($125/hr)

    Amended Tax Returns from Taxpayer Error/Omission ($125 minimum)

    Bookkeeping & Payroll Services (Request a Quote)

    Copies of Past Tax Returns (Emailed PDFs-Free) (Printed or Faxed $25/per return)

    Taxpayer Responsibilities

    •  You agree to provide us with all income and deductible expense information. If you receive additional information after we begin working on your return, you will contact us immediately to ensure your completed tax returns contain all relevant information.

    •  You affirm that all expenses or other deduction amounts are accurate and that you have all required supporting written records. In some cases, we will ask you to review your documentation.

    •  You must be able to provide written records of all items included on your return is audited by either the IRS or state tax authority. We can provide guidance concerning what evidence is acceptable.

    •  You must review the return carefully before signing to make sure the information is correct.

    •  Fees must be paid before your tax return is delivered to you or filed for you. If you terminate this engagement before completion, you agree to pay a fee for work completed. A retainer is required for the preparation of late returns.

    •  Returned checks or non-sufficient funds will be charged a $40.00 returned check & rebilling fee.

    We cannot be aware of all omissions, defalcations, or other irregularities, should any exist for any of the services that we provide to you. In the event, you receive a tax adjustment or audit notice you should have it reviewed by BeanCounters Tax & Accounting to confirm the accuracy of the adjustment and to determine your ability to appeal before paying or signing off on the adjustments.

    In the event that you or BeanCounters Tax & Accounting, becomes aware of an error or omission on your tax return, payroll records, or accounting records and an amendment is necessary, we will prepare the appropriate amendments based upon the information and/or supporting documentation provided to us by you.  It will be your responsibility to file the return and pay any additional tax that is due. As the taxpayer, you will be responsible for any additional taxes that result from the amendment or adjustment to your tax return, even if the error is a result of our work. Any penalties and interest that are a result of our omission or misstating information on your initial return based upon the initial information provided to us will be refunded by BeanCounters Tax & Accounting for the initial amount charged by the taxing authority.

    Because there are inherent difficulties in recalling or preserving information as the period after engagement increases, you agree that, notwithstanding the statute of limitations of the State of Minnesota, any claim based on this or any other engagement must be filed within 36 months after the performance of our service, unless you have previously provided us with written notice of a specific defect in our services that forms the basis of claim.

    Privacy Policy. The nature of our work requires us to collect certain nonpublic personal information about you from various sources. We collect financial and personal information from applications, worksheets, reporting statements, and other forms, as well as interviews and conversations with our clients and affiliates. We may also review banking and credit card information about our clients in the performance of receipt of payment. Under our policy, all information we obtain about you will be provided by you or obtained with your permission.

    Our firm has procedures and policies in place to protect your confidential information. We restrict access to your confidential information to those within our firm who need to know in order to provide you with services. We will not disclose your personal information to any third party without your express permission, except where required by law. We maintain physical, electronic, and procedural safeguards in compliance with federal regulations that protect your personal information from unauthorized access. Please contact us with any questions regarding our privacy policy.

  • Taxpayer Information

  • If Known, I/we received .

  • Income and Deductions

  • Please select all that apply reference:

    W2(s); 1099 R from Retirements & Pensions; Social Security or Rail Road Retirement; Unemployment; Disability Income; Tip Income; Self Employed Income (requires income and expenses); 1099 NEC; 1099 Misc; Other Income (Include Prizes and Winnings); Interest (1099 Int) or Dividend Income (1099 DIV); Hobby Income; Rental Property/Land Income & Expense; Sale of Stocks/Bonds/Mutual Funds (1099B or Composite Required); K1 from Partnership; K1 from S-Corp; K1 from Estate or Trust; Other inheritance, Homes/stocks/IRA's/Cash, etc.; Lottery/Gambling Winnings; Alimony Received; Alimony Paid; Sold main home; Purchased a new home; Sold another property; Purchased an additional property; Refinanced a home; Made energy efficient improvements to main home; Purchased a Hybrid or Electric vehicle; Paid College Tuition (form 1098T and transcript of payments required); Paid Private school tuition for K-12 students; Paid Student Loan Interest (form 1098E); Cancelled debt/Foreclosed on a property; Purchased Health Insurance through a state exchange or Healthcare.gov (form 1095A); Had out-of-pocket medical expenses (Insurance Premiums, Co-pays, Doctor/Dentist visits, eye glasses, etc.); Have a Health Savings Account (HSA)(form 1099SA & 5498 required); Paid for childcare, extended school day, summer camps, etc. (Must provide Name, SSN/EIN and Address for all providers for credit); Paid a household employee, ie: Nanny or Maid; Worked in education; Contributed to an IRA outside of payroll deductions; Contributed to 529 College Savings Plan; Received Per Diem Paid; Union Dues; Was a victim of Identity Theft; Was a victim of a Ponzi Scheme

  • Total gifts by cash/check/credit, if known
    Total value of in-kind donations, if known

  • If you;

    Gave Money, provide a detailed list of the 501c3 charitable organizations and amounts given.

    Made in-kind donations, provide a  total value for the items donated.  Value is based on an appraisal or thrift shop valuation, which is not typically your basis for the item.  Example donation guides can be found on most thrift shop websites... https://satruck.org/Home/DonationValueGuide 

    Donated a Vehicle, provide a 1098c form received from the qualifying charity.  The 1098c will provide a default $500 valuation of the donation or the sale price of the vehicle as sold by the charity.

  • Fed if known...      
    (must verify all estimate amounts and dates paid to file return)  

  • State if known...    
    (must verify all estimate amounts and dates paid to file return)     

  • HOME OFFICE: See www.beancounterstax.com and fill out the Home Office Deduction worksheet linked on the homepage.

  • EMPLOYERS:  Provide employer W3 or full-year payroll summaries to your tax preparer.

  • Do to a late rule change in 2023, you may receive a 1099k from your credit processing/pay app company regardless of the amount received.  If you have received a 1099k, please provide to your tax preparer.

  • Energy Credits

  • NOTE: Any tax credits claimed at purchase through a dealership or authorized seller before completing your tax return are subject to the IRS income limitations on this non-refundable credit and may need to be partially or fully paid back dependent on the results of this tax return.

  • Details on qualifying properties and installations can be found at https://energystar.gov/about/federal_tax_credits.  You must provide substantiation through receipts to claim these credits annually.

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