ST CLEARS YFC AGRICULTURAL SHOW HEALTH AND SAFETY POLICY
The St Clears YFC Agricultural Show Policy is as follows:-
To conduct the Shows undertaking in such a way as to ensure, so far as is reasonably practicable, that persons who may be affected by its activities are not exposed to risks to their Health and Safety.
To bring to the notice of all Exhibitors, Retailers, Caterers and their Employees, their duty to co-operate with the Show to ensure that this Policy is effective and to offer all necessary assistance to ensure the Health & Safety at the show of all exhibitors and others on the Showground.
To require those participating in or attending the Show to assist the Show Committee in their aims or preventing accidents and abiding by the instructions given by Officials and Stewards before, during and after the Show. All exhibitors to be considered solely the responsible for their exhibits at all times during the show.
The show to commence at 9.00am prompt, unless due to adverse weather conditions the show committee will have to postpone. ALL EXHIBITS NEED TO BE ON THE FIELD BY 9.00am PROMPT
The Show Committee have taken all reasonable precautions to ensure the Health and Safety of everyone present.
The Show Committee will not in any case, or under any circumstances hold itself responsible for any loss, damage, mis-delivery, illness or accident, that may occur through or to any exhibit, trade stand or person from any cause whatsoever, and it shall hold the Show Committee harmless and indemnify it against any legal proceedings arising from any of the above named circumstances.
EMERGENCY PROCEDURE
These instructions should be adhered to in the event of a Major Incident occurring on the Showground during the hours of Show Day
(1) The Health & Safety Officer will be contact immediately by public address/radio/mobile phone.
(2) The Major Incident Control point will be the MAIN SECRETARY’S OFFICE
(3) First Aid sites are located on the show ground and are marked on the Show Plan. If you require medical attention then contact should be made with directly with the St John’s Ambulance
(4) Traffic and Gate Stewards will assist any emergency vehicles to the scene of the incident. All unnecessary vehicles will be directed to the main car park.
(5) Should total evacuation of the Showground be made necessary, then the Health & Safety Officer will enlist the help and assistance of ALL STEWARDS to ensure that this is done in orderly fashion via the MAIN ENTRANCE
ACCIDENTS AND INJURIES
Any accident or injury incurred on the showground MUST be reported to the GENERAL SECRETARY immediately. All incidents MUST be reported in the Show’s Accident Book. The Health & Safety Officer will be informed and will further investigate and liaise with the appropriate enforcing authorities and show organisation.
RESPONSIBILITIES FOR HEALTH AND SAFETY
The Show Committee has overall responsibility for all aspects of Health and Safety and shall require everybody under its control to be familiar with regulations, codes of practice and the Shows procedures for ensuring the safe working conditions on the Showground.
The HEALTH AND SAFETY OFFICER shall be responsible for
(1) Providing guidance and advice on ALL Health and Safety matters liaise with statutory bodies and also external authorities and other appropriate organisations
(2) Investigate and record ALL Accidents
(3) Brief all Stewards on the emergency procedure prior to show day
(4) Co-ordinate health and safety and the response to emergency and major incidents on the showground.
TRADE STAND PERSONNEL – CONTRACTORS AND THEIR RESPECTIVE EMPLOYEES ARE RESPONSIBLE FOR ENSURING THAT
(1) Everything reasonably practicable is done to ensure Health and Safety and the Welfare of those attending the Show
(2) Conduct themselves and their activities so that they do not put themselves or anyone else at risk
(3) That they access and leave the showground in a safe and unobstructed manner.
COMPETITORS AND MEMBERS OF THE PUBLIC are also equally responsible for ensuring that they do not put any other person or animal at risk and that they co-operate with the organisers in complying with The Health and Safety rules and regulations.
HEALTH AND SAFETY ARRANGEMENTS
(a) GENERATORS must be positioned well clear of any tents/marquees, straw bales or anything flammable, which can, and do easily catch fire.
(b) LIQUID PETROLEUM GAS – Trade stand personnel and caterers with LPG appliances should have these tested prior to attending the show by a competent person
(c) MACHINERY AND EQUIPMENT – All machinery and equipment should only be operated with adequate safety precautions in place by competent or supervised people, provided by appropriate personal protective equipment.
(d) ANIMALS – Livestock routes used by Horses/Cattle/Sheep will, as far as possible, be kept separate. No livestock animals is allowed into the Trade Stand and Catering areas. DOGS must be kept on leads at all times and children must be supervised by an adult.
(e) FIRE PRECAUTIONS – The local Fire Brigade has been consulted concerning Emergency Access for Fire Brigade Vehicles and Emergency exits. Permanent buildings within the showground have fire-fighting appliances within.
(f) FIRST AID sites will be clearly marked (See Show Map)
(g) TOILETS AND WASHING FACILITIES – Adequate toilets are situated on the showground
(h) FOOD HYGIENE – Caterers are responsible for complying with the Local Environmental Health Department Legislation/Food Safety Act. As of 13th December 2014 all food businesses will need to provide information about allergic ingredients used in foods sold or provided by them.
(i) LICENSING FOR ALCOHOLIC DRINKS – A full Licences is held for the sale of Alcohol sales.
(j) ENTERTAINMENT LICENCE – A full Entertainment Licences is also held by the Show Committee
Should/If any person attending the Show fail to comply with the rules and regulations relating to the Health and Safety at the Show, the Show Committee will have the right to eject that person(s) from the Show ground. All persons MUST comply with the HEALTH AND SAFETY REGULATIONS of the show, whether they be Officials, Competitors or Members of the Public.
POLICY REVIEWED – JANUARY 2024