• Albany County Farmers Market Vendor Application

  • Overview

    The Albany County Farmers Market is presented by the Downtown Albany BID, in partnership with Albany County and MVP Health Care. Our goal is to operate a vibrant, open-air market series that provides our neighbors with fresh, high-quality food and artisan goods sourced from local farmers and producers. The market also seeks to strengthen and further activate our neighborhood by providing entertainment, family activities, nutritional education, and support for local nonprofit organizations.

    The market is free and open to the public and will take place on S Pearl Street in downtown Albany in front of the MVP Arena. The market will occur every Sunday from 10:00 AM-2:00 PM, July 14-September 29, and vendors may apply to participate in all four markets or individual markets.

    Participating in the market

    The market is currently seeking applications from farmers, prepared food vendors, and producers of handmade goods who may offer the following types of goods:

    Fresh produce and farm products:

    • Fruits & vegetables
    • Meat
    • Poultry
    • Eggs
    • Fish
    • Cider, juices and teas
    • Dried fruits & vegetables
    • Honey and bee products
    • Jams, jellies, canned foods, and other preserved or frozen foods
    • Milk
    • Cheese & other dairy products
    • Grain products
    • Nursery products
    • Maple products

    Prepared foods, craft goods, art, other:

    • High quality, ready-to-eat prepared foods
    • Handmade craft goods
    • Original art and prints
    • From-scratch baked goods
    • Beer, wine, cider, and spirits for off-premises consumption

    All applications will be reviewed on a rolling basis by the Downtown Albany BID, and subject to a jurying process. Vendors will be notified of their approval status in a timely manner. All vendors whose applications are received before 12:00 PM Noon on Monday, May 6 will be notified of their approval status by 5:00 PM on Friday, May 10. Applications received after this point will be notified of their approval status on a rolling basis.

    Preference will be given to applicants whose primary business location is in Albany County, and whose goods are of high quality, handmade, produced by the seller, and meet all requirements set forth by the market’s Rules & Regulations. Special consideration will be given to eligible vendors whose business is minority-, veteran- or woman-owned.

    Print Application

    If you require a physical application, you may download printable PDF versions of the application and Rules & Regulations below.

    Vendor Application PDF
    Rules & Regulations PDF

    Please send the completed application and all required attachments by mail to our offices at the following address:

    Downtown Albany BID
    21 Lodge Street
    Albany, NY 12207

    If you do not have access to a printer, physical applications are also available for pickup at our offices Monday-Friday, 8:30 AM-5:00 PM. 

    Questions

    Please contact the Downtown Albany BID at hello@downtownalbany.org or call (518) 465-2143 during regular business hours for any questions about submitting your application, or other topics related to the market.

  • Vendor Information

  • Contact Information

  • Website and Social Media Links

    Enter any that apply. Please enter all social media links in URL format (e.g. https://www.instagram.com/example_user)

  • MWBE or Veteran-Owned Business Status

    Check all that apply.

  • Product Descriptions

    Prepared Food Vendors, Makers, Artists, and Non-profits: describe the products, services, or activities you plan to provide at the market. (Farm vendors may skip this section and continue on to the next page.)

  • 2. Farm Products

    This section is for Farm vendor applicants only. All others may skip to the next page.

  • Fruits & Vegetables

    Please list fruits and vegetables you plan to have available during each month:

  • Please provide a brief description of the products you will sell for each category.

  • Farm Inspections

    The Downtown Albany BID reserves the right to do spot visits and farm inspections to confirm that the products sold are in compliance with the market’s Rules & Regulations, provided the Downtown Albany BID has no obligation to do so, it being the Vendor’s obligation to provide compliant products.

  • Production methods used

    Please note: Pursuant to CFR Part 205, Subpart B, Section 205.100(c)(1) any operation that knowingly sells or labels a product as organic, except in accordance with the ACT, shall be subject to a civil penalty of not more than $10,000 per violation.

  • 3. Market Dates & Fees

  • Market fee schedule

  • All Markets
    (Seasonal vendors must attend all markets)

    10' x 10' space $300 ($25/market)
    20' x 10' space $540 ($45/market)
    30' x 10' space $---- Call for availability & pricing

     

    Individual Market
    If you do not plan to vend for the entire season, you may choose to vend at individual markets. 

    10' x 10' $30  
    20' x 10' $50  
    30' x 10'  $---- Call for availability & pricing

    For any questions related to pricing or reserving space at the market, please call (518) 465-2143 x111 or email hello@downtownalbany.org.

  • Payment Method

  • Please specify how you will send your payment if you are approved. (Please do not attempt to submit an online payment before you receive written approval.)

  • Payment will be due for all markets you are approved for when you are notified of your approval status. If payment is not received within thirty days after you receive notification of your approval, or by 12:00 PM Noon on the Wednesday prior to your first market (whichever comes first) your booth space may be forfeited. If you need to request more time to send your payment, please call (518) 465-2143 x111.

  • 4. Certificates/Licenses required

    Please use document upload link below.

  • All Vendors
    All applicants must upload proof of general and product liability coverage in the amount of $1 million dollars, and name the Downtown Albany BID, the City of Albany, Albany County, MVP Health Care, and the MVP Arena as additional insured on a primary and non-contributing basis. A certificate must remain current and on file with the market.

    Vendors selling taxable items
    All vendors selling taxable items must upload a Sales Tax Certificate

    Product-specific permits
    Please upload all appropriate permits as required for products being sold at the market, i.e., health permits, 20C Exemptions, farm winery permit, nursery license, dairy and meat permits, etc.

    For any licenses, permits, or certificates that are in-process, we will contact you after reviewing your completed application to request the necessary documentation.

    If you are unsure of what documentation you need to provide, please send an email to jdollard@downtownalbany.org or call 518-465-2143 x111.

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  • 5. Compliance and Indemnity Agreement

  • I (we) the undersigned, have read the Rules and Regulations of the Albany County Farmers Market (attached hereto) and do agree to abide by all such Rules and Regulations.

    I (we) further agree to operate my (our) stall in accordance with these Rules and Regulations and to pay all applicable fees as set out in the Rules and Regulations. I (we) do understand that the stall fee, length of season, and hours of operation are set in the rules and regulations, and I (we) will abide by them.

    I (we) further understand that failure to comply with the rules and regulations of the Albany County Farmers Market could mean dismissal from the market.

    As a vendor, wishing to participate in the Albany County Farmers Market, I (we) agree to SAVE, HOLD HARMLESS and INDEMNIFY MVP Health Care, Albany County, the MVP Arena, the City of Albany, and the Downtown Albany BID, and each organization’s Directors, members, employees and/or representatives from any and all liability or responsibility pertaining to any damages to person or property on the site assigned to me (us), when such damages or liability arise, in whole or in part, out of acts on my (our) own, or of my (our) employees, representatives, agents or associates. If the above indemnification is determined by a court having competent jurisdiction to be invalid or voidable in any way, the parties agree that the court shall enforce the above indemnification provision to the fullest extent permitted by New York law. Moreover, and notwithstanding any limitation on the above indemnification provisions, I (we) as the vendor shall provide insurance coverage and protection to MVP Health Care, Albany County, the MVP Arena, the City of Albany, and the Downtown Albany BID in the manner required by Section 4 above.

    I (we) verify that all information I (we) have provided about my farm and products for sale is true and accurate.

    I (we) as a vendor, further hereby grant full permission to the Albany County Farmers Market and the Downtown Albany BID and/or their authorized agents to use my (our) image and likeness, and that of my (our) products, offerings, and displays in photographs, videotapes, motion picture, recordings and any other recorded image of this event for any legitimate purpose.

    I (we) understand that the Albany County Farmers Market operates on limited funds. I (we) also acknowledge that the Albany County Farmers Market’s beneficial purpose will be impaired if it is subjected to unnecessary litigation. Wherefore I (we) hereby agree that as a condition of my participation in the Albany County Farmers Market, I (we), and prior to the commencement of litigation against the Downtown Albany BID, its officers, management, and affiliated entities, will engage in good faith negotiations with the BID, and if necessary mediation with an impartial person, to resolve the dispute. I (we) agree to limit any claim I (we) may have as a result of a decision by the Downtown Albany BID Staff or Board of Directors which results in the denial of a market acceptance, the denial of a product to sell, wrongful suspension or termination from the Albany County Farmers Market, or any other claim for breach of contract, to a return of a prorated portion of the fees paid by vendor, for the period during which vendor was prevented from participating in the market. I (we) further agree that in the event I (we) am unsuccessful in my (our) litigation against the Downtown Albany BID, I (we) will pay all costs, expenses, fees, and disbursements incurred by the Downtown Albany BID in the course of its defense of said litigation, and I (we) will also pay the Downtown Albany BID a reasonable attorney’s fees.

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