Market 192 Application 2024

Market 192 Vendor Application

2024 Season
Company Name*
Name*

First NameLast Name
Email*
example@example.com
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*
Please enter a valid phone number.
Emergency Contact Name & Number*
Instagram
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Website

I certify that I personally make, bake, raise or grow all products offered:

YESNO
If no, please explain why:
All Food Vendors selling any type of food products (including pet products) – you must meet all Food Safety guidelines and requirements as outlined by Alberta Health Services. Food vendors are required to supply a copy of your AHS Food Handling Permit with your application.
Please provide AHS Food Handling Permit

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Products – please provide a detailed listing of ALL products you wish to sell. Only those listed will be allowed at market.*
Please provide photos of your product and a copy of your food labels.

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Please list other markets where you are participating as a vendor:

Vehicle Make, Model & Length:*
Do you have a trailer with your market booth?

YESNO
If yes, please provide the dimensions of your trailer:
Width:
Length:
Description of ALL equipment used in stall (coolers, generator etc.):
Please note, if your trailer or food truck cannot fit in a 10’ x 10’ space, you will be required to purchase additional spaces for your trailer or food truck. Additional spaces will be charged at $10.00 per 10’ x 10’ space needed. As well you MUST provide your own tent and tent weights. Tent weights must be a minimum of 25 lbs per tent leg, with 40 lbs being the recommended weight.
Initial Here

Waiver
This signed waiver must be completed OR submit a current copy of your liability insurance naming Hastings Lake Gardens and Planit Events Inc. as additional insured on your policy in lieu of this waiver.

In consideration of being allowed to use the facilities of Market 192, located at Hastings Lake Gardens, 51056 Range Road 204, Sherwood Park, AB, we the undersigned, hereby agree to the following:

To waive any and all claims that we,
Business (Operating) Name:
May have against Market 192 located at Hastings Lake Gardens, 51056 Range Road 204, Sherwood Park, AB, its directors and officers, employees, agents, representatives, and volunteers.

To release from any and all liability for any loss, damage, injury or expense that occurs out of the use of any facilities at Market 192, located at Hastings Lake Gardens, 51056 Range Road 204, Sherwood Park, AB, by the above-named Vendor, their family, employees or volunteer participants.

To hold harmless and indemnify Market 192, located at Hastings Lake Gardens, 51056 Range Road 204, Sherwood Park, AB, from any and all liability for any property damage, personal injury to any third party or other financial loss or expense, including legal expenses and costs of a solicitor and his own client full indemnity basis, resulting from the participation in any event to be held on the facilities of Market 192, located at Hastings Lake Gardens, 51056 Range Road 204, Sherwood Park, AB, throughout the 2024 season.

We, the undersigned, hereby acknowledge that we have read the foregoing and understand its content, import and meaning.
Participants Name:

First NameLast Name
Participants Signature:

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Vendor Rules and Regulation
Please retain a copy of these rules for your reference at the market.

You must initial EACH LINE for acceptance and understanding and submit with your signed application. The Rules and Regulations will be strictly enforced. Failure to comply with these rules may result in the forfeiture of your participation in Market 192.
1. All products sold at Market 192 must be homemade (handcrafted), locally grown, locally raised, or home baked as per Alberta Agriculture requirements OR offer unique products that foster health and community. Note – we do not allow a market compliment of more than 20% wholesale, resale, commercial retail, or franchise business. Only exception will be B.C. Fruit. B.C. vendors are not permitted to sell vegetables (Alberta Agriculture Rule).*
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2. Vendors are accepted based on the items approved as listed on the application form, and as such may only sell, sample, or display approved items. Any changes or additions to product lines must be given to the Market Manager by filling out the “Request to Add Products” Form for approval. Market 192 reserves the right to request immediate removal of all products not approved for sale at the market. I will not attempt to sell at Market 192 any item for which I have not received prior approval. *
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3. All products sold at market must conform to Public Health Regulations and Standards of Cleanliness.*
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4. Vendors may not loan, give or sublease the stall(s) assigned to them. Stalls are not permitted to be shared. The Market Manager and Market Committee, at their discretion, reserve the right to change vendor stall locations within the market at any time.*
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5. All ownership changes of a business require a new application for Vendorship.*
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6. Vendor tables are subject to inspection by Alberta Health Services (AHS) without notice. Any vendor found not to be in compliance with Alberta Health Services regulations will be immediately removed from the market and any monies paid will be forfeited. *
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7. The Market Manager requires a minimum notice of 72 hours of any cancellation. Failure to notify the Market Manager of your absence 72 hours before market day (by 10:00 am on Thursday) will result in a $25.00 fee and a $50.00 fee for NO SHOWS. All cancellations MUST be communicated through the Market Manager by email only at: courtney@planiteventsinc.ca. Payment of cancellation or no show fees must be paid before your next market date or within 30 days if you are no longer vending with us that season. A second non-compliance of this rule during a calendar year may result in the loss of vending. Exceptions may be granted for hardship and emergencies at the discretion of the Market Manager. All vending fees will not be refunded.*
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8. Vendors are required to be in place and ready to operate by 9:45 am. No vendor vehicles will be allowed in after 9:45 am. Any vendors who arrive past that time will be charged a $50.00 NO SHOW fee for that day and will be unable to set up unless previous arrangements have been made with the Market Manager.*
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9. Public selling ends promptly at 2:00 pm. Vendors MAY NOT take down their stall prior to 2:00 pm, unless otherwise specified by the Market Manager. If you are sold out, you must display a “Sold Out” sign on your table and remain completely set up until close of business at 2:00 pm. Due to safety to vendors and customers, vendors are not allowed to leave the market early. Failure to comply to this will result in a $50.00 fine.*
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10. Vendors must remove all garbage including bags, boxes, and refuse from produce. All vendors are responsible for cleaning up their stall area. All concessions are required to supply a garbage can within the confines of their stall, no exceptions. *
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11. Market 192 is an all-weather market (RAIN or SHINE). Vendors are required to operate in a variety of weather conditions. In the event of extreme weather (severe lightning, tornado, etc.) the Market Manager may delay setting up of the market or close the market until the extreme weather threat has passed. If there is a severe weather warning, the market manager will decide by 8:00 am the day of the market and inform all vendors and customers of a market cancellation through email and social media. There will be no phone calls. No refunds will be issued in the event of a cancellation due to extreme weather. If a market is set to go rain or shine and you do not attend, a $50.00 NO SHOW fee will be issued.*
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12. All vendors must supply their own tables, tents, minimum of 4 X 25 lbs tent weights and chairs complete with table coverings. The entire display including signage MUST be contained within the 10’ X 10’ stall. No product, signs or stands shall be displayed outside of your 10’ x 10’ space. Vendors using more than the allotted space will be charged for a 2nd stall.*
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13. Tent weights are MANDATORY. Weights MUST be a minimum of 25 lbs per tent leg, but 40 lbs weights are recommended. In the case where two tent legs are placed side by side; vendors are not permitted to share a 25 lbs tent weight. For windy days, it is advisable to add extra weights per leg. We will be set up in a parking lot, so tent pegs are permitted. Failure to have proper weights on your tent will result in you being asked to take down your tent at the Market Manager’s request. This is for your safety as well as the customers and other vendors.*
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14. Power is NOT available. If a vendor decides to use a generator, they must have an inverter to minimize generator noise (as it is disruptive to other vendors and customers). For the safety of vendors and customers, vendors using generators must safely secure any extension cords as they pose as a tripping hazard. *
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15. Propane is not acceptable AT ANYTIME on-site (exception made for approved food trucks). *
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16. Smoking, vaping and animals (except service animals) are strictly prohibited in establishments where food is stored or offered for sale. Vendors with service animals MUST provide service certificate to the Market Manger with their application. This policy applies to the vendors and their stall area(s). *
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17. All inflatables must provide a copy of liability insurance for $2 million dollars listing Planit Events Inc. and Hastings Lake Gardens as additional insured. Proof of Alberta Elevating Devices & Amusement Rides Safety Association (AEDARSA) for each inflatable must be submitted.
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18. Please note that changes to Strathcona County regulations, street construction, building renovations or Market plan may alter Market location. *
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Food Vendors
19. All Food Vendors (including pet food products) are responsible for knowing and complying with all regulations set forth by Alberta Health Services and Market 192 regulations contained in this application. You MUST meet all Food Safety Guidelines as outlined by Alberta Health Services. For more information, please contact AHS at 780-460-4721 or at www.albertahealthservices.ca.
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20. Ensure you are familiar with the AHS guidelines for Public Market Guidelines for Operators and Vendors - https://www.albertahealthservices.ca/assets/wf/eph/wf-eh-guidelines-for-public-market-managers-and-vendors.pdf
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21. Food vendors are required to:

1. Hold a current Alberta Health Services Food Handling Permit or fall under the low risk home-prepared food category - https://www.alberta.ca/low-risk-home-prepared-foods.aspx.

2. Provide a current copy of above certificate.

3. Meet all Food Handling Requirements including labelling, food samples, hand washing stations and sanitation.

4. Ensure all food displayed and sold at the Market is reasonably protected from contamination by being wrapped, covered, or stored safely in appropriate food-grade containers. For baked goods sold individually, transparent covers should be used to protect from airborne contamination.

5. ALWAYS display their certificate visible to all customers in their stall as per AHS regulations (if applicable).
21.
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22. Labeling Requirements - All food products MUST be labeled in compliance with CFIA standards. Nutrition Facts tables are not required at this time. It is the responsibility of the stallholder that their products are labelled in accordance with federal regulatory requirements. For further information please visit: https://www.inspection.gc.ca/food-label-requirements/labelling/industry/eng/1383607266489/1383607344939#

Labels MUST include:

1. Common name of product on a separate line.

2. List of ingredients in descending order of proportion by weight.

3. Known allergy alerts on a separate line as per CFIA regulations.

4. Net quantity (in metric).

5. Name, address, and phone number (phone number required by AHS) of person making product.

6. Durable shelf life date (made on OR Best Before date) if product has a shelf life of 90 days or less.

7. Storage instructions and storage temperature if differs from room temperature.

8. Label print size MUST be no smaller than 1.6 mm anywhere on the product.
22.
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23. Perishable Foods: No vendor shall offer for sale perishable foods unless held at a temperature below 4ºC or above 60ºC. Examples of perishable foods include meats, milk, sauces, spreads, salsa, cheese, perogies, cabbage rolls, poultry, eggs etc. Also included are baked goods such as sausage rolls, ethnic foods with meat, cheesecake and cream, pumpkin, or meringue pies. Vendors must always have their own thermometers on site.
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24. All eggs must be refrigerated as per Alberta Health Services regulations and labelled “UNINSPECTED”. Whole raw shell eggs must be clean and free of cracks.
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25. All prepared food items must be wrapped, covered, or pre-packaged as per AHS regulations and labelled according to CFIA (Canadian Food Inspections Agency) standards. Dairy products such as whipping cream, cream or custard pies are not allowed unless accompanied by appropriate documentation from Alberta Health Services, which must be displayed each week.
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26. Vendors supplying food samples must meet the AHS guidelines. All samples must be covered and be served by the vendor; uncovered samples will be removed. Vendors assembling bite size food portions on-site must:

1. Obtain approval from Alberta Health Services.

2. Must be served by the vendor to customers.

3. Use an AHS approved sneeze guard cover to keep customers from contaminating samples.

4. No open flames/barbeques can be used for heating up samples.

5. Food must be held at appropriate temperatures according to AHS regulations.

6. Have a thermometer available to ensure that foods reach an internal temperature greater than 74°C.

7. Keep perishable foods below 4°C.

8. Wash hands prior to handling food.

9. Replace samples if they are displayed longer than one hour.

10. Discard leftovers or contaminated samples.

11. Must supply garbage container in a location easily visible and accessible to customers.

12. Provide a basin with an adequate supply of water (container with a hands-free spigot).

13. Have liquid soap and disposable towels available.

14. Have a sanitizer (bleach and water solution with 100 PPM concentration and test strips) for cutting boards and utensils.

15. Refrain from smoking/vaping at food tables.
26.
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27. B.C. Fruit Vendors: may sell only B.C. Fruit and be CFIA compliant. Fruit from any other province or state is not allowed. B.C. Fruit vendors must have inspection slips available at each market. A release permit for inter-provincial transport of B.C. Fruit must be obtained by vendors transporting their own fruit and be produced as requested by the Market Manager. Interprovincial trade of fruit requires an inspection certificate and proper labelling. If there is locally grown fruit or produce available, B.C. Fruit vendors are prohibited from selling the same product. Non-Alberta tomatoes are prohibited. B.C. grown vegetables (peppers and greenhouse produce) are not permitted.
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28. Organic: If your company is considered “Organic” or you are a beekeeper, documentation supporting this must accompany your application.
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29. Cosmetic Regulations and the Food and Drugs Act require that cosmetics sold in Canada be manufactured, prepared, preserved, packed, and stored under sanitary conditions. Cosmetic products are required to have mandatory ingredient labelling as per the Cosmetic Regulations. The manufacturer and importer must notify Health Canada that it is selling the product and provide a list of the product's ingredients.” Section 2 of the Food and Drugs Act define a "cosmetic" as: “Any substance or mixture of substances manufactured, sold or represented for use in cleansing, improving, or altering the complexion, skin, hair or teeth, and includes deodorants and perfumes." Any cosmetic businesses, selling soaps, lotions etc. are required to notify Health Canada about any products that they are selling by filling out the Cosmetic Notification Form.
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30. Vendors who sell textiles (clothing, quilts, blankets, etc.) are required to label products for content (over 5%) and where they were made.
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Code of Conduct
31. Vendors should be neat and clean in appearance and are expected to always behave in an ethical and professional manner. Failure to do so will result in an automatic expulsion and all monies forfeited. Vendors will only use language and communication that is polite, respectful, and conscientious when interacting with anyone at the market. *
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32. Vendors may address complaints concerning the market, its operation, and rules to the Market Manager. *
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33. Any complaints received concerning unprofessional conduct, including but not limited to the use of profane language, smoking, vaping, cleanliness of the vendor or vendors’ product may be considered grounds for dismissal from the Market. Insubordination, the consumption of alcohol, drugs or fighting during the market will be grounds for immediate dismissal. *
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34. Vendors must ensure that all staff or those working in stalls are aware of and abide by the Vendor Code of Conduct. *
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35. Failure to comply with Market Rules & Regulations may result in, and not necessarily in this order: a verbal warning, a final written warning, dismissal, and forfeiture of all monies paid. All decisions made by the Market Manager are final. *
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Permissions
36. To comply with the Personal Information Protection Act: I give consent for Market 192 to disclose my name, company name, email address and/or telephone number to those persons inquiring about my product(s), and for promotion of the Market. *
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37. Occasionally pictures and/or videos may be taken during market hours. I give consent for Market 192 to take pictures and/or video for purposes of marketing and advertising.
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Market 192 and its affiliates reserves the right to change, interpret and enforce these rules and regulations as deemed necessary to maintain consistency and individuality of the Market for the best of all served by the Market. I have read and initialled ALL RULES AND REGULATIONS 1-37.

I certify that I have read, understand, and agree to comply with all Market Rules and Regulations as specified by Market 192, Alberta Health Services, and the Canadian Food Inspection Agency. I hereby certify that the information I have provided in this application is accurate and complete. I understand that failure to abide by the rules may result in a fine of $50.00 or removal from the market and that the decisions of Market 192 are final and binding.
Name:*

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Market 192 Vendor Application

Waiver

Vendor Rules and Regulation

Food Vendors

Code of Conduct

Permissions