INCLUSIVE MEETING FORM Logo

  • AIMHiTN Annual Conference Virtual Accessibility Support Form

    At AIMHITN, our aim is simple: everyone belongs. We've designed this form to ensure that our partners and staff are heard and supported with accommodations. If you have input to improve this form, please contact Rion Humphries, our Inclusion Advisor, at Rionh@aimhitn.org. If you have an immediate need associated with your upcoming meeting, please contact the host of the meeting. We look forward to making inclusion "a way of being" together.

  • Examples of Accommodations:

    Closed Captions/Subtitles: Providing live captions or subtitles for participants who are deaf or hard of hearing to follow spoken content.

    Sign Language Interpreter: Arranging for a sign language interpreter to be present on the call to translate spoken content for participants who use sign language.


    Multi-spotlight: A meeting host can spotlight the sign language interpreter so they are always in view for everyone.

    Multi-pinning:
    Select the meeting participants you wish to prioritize and pin them for your own custom view.

    Re-arrange Gallery View:
    Create your own view by clicking and dragging video tiles.

    Screen Reader Compatibility: Ensuring that materials shared on-screen are accessible to screen reader software for participants with visual impairments.

    Alternative Formats: Providing meeting materials (e.g., agendas, presentations) in alternative formats such as large print, Braille, or electronic text for participants with visual impairments.

    Extended Meeting Time: Allowing for longer meeting durations or breaks to accommodate participants with medical conditions or disabilities that require frequent rest.

    Polls and Surveys: Using polls and surveys to gather input from participants who may have difficulty speaking or typing.

    Accessible Presentation Slides: Creating accessible presentation slides with proper headings, alt text for images, and readable fonts to benefit all participants.

    Pre-meeting Communication: Sending meeting agendas and materials in advance, allowing participants more time to review and prepare.

    Breakout Room Assistance: Assigning co-hosts or facilitators to assist participants in breakout rooms who may need help or have accessibility requirements.

    Meeting Recording and Transcripts: Recording meetings and providing transcripts afterward or before for participants who couldn't attend or need written records.

    Mute/Unmute Assistance: Providing assistance to participants who may have difficulty muting or unmuting themselves due to physical limitations.

    Visual Descriptions: Offering verbal descriptions of visual content or images presented during the meeting for participants with visual impairments.

    Need more information?
    Zooms vision for accessibility: Accessibility | Zoom


    Here are some tips for hosting a meeting: Zoom Accessibility Best Practices | Digital Accessibility Office | University of Colorado Boulder, Creating Accessible Digital Zoom Meetings - Resource from Inclusion Works - Disability:IN (disabilityin.org)


    Here are some zoom FAQ: Accessibility - FAQ | Zoom

  • Should be Empty: