SS24 Exhibitor Sign Up Form Credit Card

Exhibitor Company Name*

Company URL*

This will be used on all marketing products

Company Social Media handles

Name*

First NameLast Name

Email*

example@example.com

Phone Number*

Please enter a valid phone number.

Exhibitor Booth Packages*

Booth Packages

Premium Booth Package• Prime location, main pathway near refreshments. • 10' x 10' Booth Space, 6'W x 30"T draped table, 2 chairs, waste basket, booth ID Sign, exhibitor floor perimeter security • Company Logo and information on conference website • Company add on the mobile app • Admittance to Opening Reception • Admittance to Wine & Cheese w/Exhibitors • One time use of pre-registration list, emailed by April 5• Access to networking opportunities throughout the conference and during receptions • 4 exhibit booth staff badges - with CME event access (outside of dedicated exhibit hours)

$4,000

Deluxe Booth Package• Corner Booth Space • 10' x 10' Booth Space, 6'W x 30"T draped table, 2 chairs, waste basket, booth ID Sign, exhibitor floor perimeter security • Company Logo and information on conference website • Company add on the mobile app • Admittance to Opening Reception • Admittance to Wine & Cheese w/Exhibitors • One time use of pre-registration list, emailed by April 5• Access to networking opportunities throughout the conference and during receptions • 2 exhibit booth staff badges - with CME event access (outside of dedicated exhibit hours)

$3,500

Standard Booth Package• 10' x 10' Booth Space, 6'W x 30"T draped table, 2 chairs, waste basket, booth ID Sign, exhibitor floor perimeter security • Company Logo and information on conference website • Company add on the mobile app • Admittance to Opening Reception • Admittance to Wine & Cheese w/Exhibitors • One time use of pre-registration list, emailed by April 5• Access to networking opportunities throughout the conference and during receptions • 2 exhibit booth staff badges - with CME event access (outside of dedicated exhibit hours)

$3,000

Selfie/Photo Booth StationThe selfie photo booth is perfect for interacting with attendees and exhibitors. It allows you to capture leads and get people to share their experiences with your brand. We will capture thousands of leads and photos of attendees. Each image can be cataloged for future use. We can even send you a recap when the event is over. As the sponsor, you would receive full analytics on shared photos, custom hashtag usage, and captured leads. (Sponsor to provide accessories/backdrop for the photo booth.)

$3,000

Add Ons

Exhibitor Bingo$500 A SQUARE - Attendees receive a stamp from your exhibit for a chance to win gifts and prizes. Your sponsorship includes your Company name, logo and booth number on the stamp card.

$500

Additional Booth Rep - Exhibits ONLYONLY for companies with booths - ALL reps MUST be pre-registered for the event

$75

Additional Booth Rep - with CME activitiesONLY for companies with booths - ALL reps MUST be pre-registered for the event. CME activities only available outside of dedicated exhibit hours

$400

Bottle of WineOur Wine & Cheese with Exhibitors was a popular event at our Spring Seminar! Purchase bottles of wine to fill attendee glasses from your booth for a unique opportunity to network with our attendees! Purchase wine by the bottle for your booth.

$200 Quantity

Breakfast (per day)Breakfast in the exhibit hall Attendees appreciate a quick bite and time to network with exhibitors in the Hall. Your support will be acknowledged through tasteful signage at the event, through our conference app and website. Advertising can include your logo and booth number. Consider a special menu or package offering for multiple days. (Sponsorship includes food for attendees, a special menu could incur additional fees)

$20,000

Portable Charging StationBring visibility to your brand while allowing attendees to recharge their phones and laptops. Sponsorship includes 2 options: (1) Portable Charging Stations, designed to be carried around throughout the meeting venue and returned later, or (2) Charging Tables where attendees can get up close and personal with your messaging.

$12,000

Morning or Afternoon BreaksMorning or afternoon break each day in the exhibit hall. Attendees will have a quick snack and network with the exhibitors in the Hall. Your support will be acknowledged through tasteful signage at the event, on the conference website, and app. Advertising can include your logo and booth number. Consider a special snack. (sponsorship includes food for the break, special requests or snacks may incur additional fees)

$10,000

Conference GiftA unique gift for all attendees selected by you with your logo. Users are 34% more likely to remember your logo and 25% more likely to refer others to your company after receiving a gift. (work with staff to select a giveaway)

$20,000

Residency FairOur Residency Fair program is designed to help you connect with the best and brightest medical students and residents who are seeking to join a top-notch emergency medicine residency program.

$300 Quantity

Enter coupon

Total

$0.00

Credit Card

First Name

Last Name

Credit Card Number

Security Code

Expiration Month

Expiration Year

Billing Address

Street Address

Street Address Line 2

City

State / Province

Postal / Zip Code

Country

Please list all booth representatives (to save a name click save and add more after every person)*

Anything else we should know regarding your booth?

Please upload below the following required files:

Company logo Image file
150-250 word company bio

For any questions on this form please email info@acoep.org

Upload required files*

By submitting this form you are agreeing to the following contract stipulations:

Conducting Exhibits
Vendor exhibits must be manned at all times during dedicated exhibit hours. Interviews, distribution of literature, samples, and details should take place inside booths to avoid infringement of the rights and privileges of other vendors. Exhibitors must stay until the end of exhibit hours for all days that they are registered. Packing up and leaving early disrupts the flow and integrity of the entire room. Therefore, all credit card information will be kept on file, and $500 will be charged to any exhibitor that packs up and leaves early without the consent of an ACOEP representative.

Refund Policy
No refunds will be made for cancellations received after July 31, 2023. No refunds will be made if space is not used. Nor will any refund be made on space used only for a portion of the exhibit schedule. The original contracting exhibitor shall be liable for the full amount of the booth rental whether the booth is resold or not. Subletting of space will not be permitted. A $50.00 service fee will be charged on refunds requested, in writing, prior to July 31st.

Liability Insurance
Vendors agree to protect and keep harmless the American College of Osteopathic Emergency Physicians, the Washington Hilton and its agents and employees for any damages to the premises, fittings, equipment, and furnishings of the facilities occasioned by or in connection with the use of the premises by vendor during the time the premises are used or occupied under this agreement, and against any claims of any and all persons for injury to persons or damage to property occasioned by or in connection with the use of the premises by vendor.

Security and Insurance
AOEP cannot guarantee against loss or damage of any kind. Vendors wishing to insure their exhibit materials, good/wares on exhibit against theft, damage by fire, accident or loss of any kind must do so at their own expense.

Protection of the Building
Exhibitors will be held liable for any damage caused to the property, and no materials or matter of any kind shall be posted on, tacked on, nailed, screwed or otherwise attached to columns, walls, floors, or any other parts of the building and furnishings. Whatever may be necessary to properly protect the building, equipment or furniture will be installed at the expense of the exhibitor.

Interpretations and Violations
Any points not covered above or elsewhere are subject to settlement by the management. Any violations of these rules and regulations by any Vendor will void the agreement for booth space, and such vendor will forfeit all monies which have been paid. The Vendor Coordinator shall have the right to terminate the agreement for booth space and to re-enter and take possession of the space at the expense of the vendor. Written notice to terminate the agreement for booth space and re-entry is not required.

Signature*

Date*

Date

Exhibitor Sign Up Form

Company Information

Main Contact Information