Student Activities / TRIO Travel Prior Approval
This should only be used for student activities and TRIO related travel.
Travel Information
Name of Trip
*
Keep this simple. Ex ASLCC Rafting Trip, Debate trip to Spokane
Club / Organization
*
Please Select
Student Activities
TRIO
Anime Club
Art Club
Board Game Club
Business Club
Campus Christian Club
Choir Club
Drama Club
Fellowship of Christian Athletes
Fencing Club
Geology Club
HEAL
International Club
Jazz Ensemble
LCC Clay Club
Multicultural Club
Phi Theta Kappa
Pickleball Club
Red Devil Car Club
Salal Review
Science Fiction Club
Sexuality & Genders Alliance (SAGA)
Speech & Debate
Student Nurses Organization
Symphonic Band
Veterans Alliance
Welding Club
Other (please explain)
Club / Org Other
*
Traveler Name
*
Traveler Email
*
example@example.com
Traveler Cell Phone
*
Needed for contact during the trip
Date and time of departure
*
/
Month
/
Day
Year
Date
Hour Minutes
AM
PM
AM/PM Option
Date and time of return
*
/
Month
/
Day
Year
Date
Hour Minutes
AM
PM
AM/PM Option
Travel Destination (city, state)
*
Airfare needed?
*
Yes
No
Purpose of Travel (please explain the purpose of this trip, # of students, # of staff, etc.)
*
Estimated Trip Cost Information
This should be your best estimate of the costs related to the trip.
Will you request a reimbursement?
*
Yes
No
Estimated number of miles (this should only be used if requesting reimbursement for miles driven in personal vehicle)
Estimated Lodging Costs
*
This should include all anticipated lodging costs, including hotels, parking at hotel, etc.
Estimated Meal Costs
*
Student trip travel should use the following per diem rates ($10 breakfast, $15 lunch, $20 dinner), unless pre approved by the Director of Student Programs and Student Housing. Staff should use the current WA state per diem rates for in state and the out of state travel per diem rates for out of state travel.
Estimated Transportation Costs
*
This should include the anticipated mileage reimbursement, parking, taxi/rideshare, rental/gas, motor pool van, etc. as needed for your specific trip.
Estimated Registration Costs
*
Please include the total estimated registration costs for the trip. If there are no registration costs, put 0
Estimated Total Trip Costs
*
Budget Number
*
Please Select
570 - Anime Club
522 - ASLCC
570 - ASLCC Fundraising
522 - Business Club
570 - Business Club
570 - Campus Christian Club
522 - Choir
570 - Choir
522 - Club Funding
522 - Drama
570 - Drama
522 - Early Learning Center
570 - Electric Car Club
522 - Fencing Club
570 - Fencing Club
570 - Geology Club
570 - International Club
522 - Jazz Band
570 - Jazz Band
522 - LCC Clay Club
570 - LCC Clay Club
522 - LCC Food Pantry
570 - Multicultural Club
522 - Phi Theta Kappa
570 - Phi Theta Kappa
522 - Rotaract Club
570 - Rotaract Club
522 - S & A Reserve
522 - Salal Review
570 - Salal Review
570 - Science Fiction Club
570 - Sexuality and Gender Alliance
522 - Speech & Debate
570 - Speech & Debate
573 - Student Housing
522 - Student Nurse Org. (SNO)
570 - Student Nurse Org. (SNO)
522 - Symphonic Band
570 - Symphonic Band
522 - Veterans Club
570 - Veterans Club
570 - Welding Club
Other or Multiple - Please define below.
522 budgets are the annually allocated budgets (most clubs do not have these accounts) and 570 accounts are fundraising accounts. Funding approved through the one-time funding request process for clubs, should use "522 - Club Funding". If you are using an account not listed or will be splitting costs between multiple accounts, please use the "Other or multiple) option and enter the additional information below. Staff will confirm account
Other or multiple accounts (please explain or list each chart string)
*
Account Data Pull
*
Upload Supporting Documentation
*
Browse Files
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This includes: A list of students/staff traveling, copy of travel itinerary or conference/meeting schedule, copy of lodging detail, etc.
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Traveler Signature
*
Date Signed
*
/
Month
/
Day
Year
Date
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