Student Activities / TRIO / Athletics Travel Prior Approval

Student Activities / TRIO / Athletics Travel Prior Approval

This should only be used for student activities and TRIO related travel.
Travel Information
Name of Trip*
Keep this simple. Ex ASLCC Rafting Trip, Debate trip to Spokane
Club / Organization*
Club / Org Other*
Athletics*
Traveler Name*
Traveler Email*
Make sure to include the primary traveler email here. We need this to collect signatures. (ex. example@example.com)
Traveler Cell Phone*
Needed for contact during the trip
Date and time of departure*

MonthDayYear
Date
Hour MinutesAM/PM Option
Date and time of return*

MonthDayYear
Date
Hour MinutesAM/PM Option
Travel Destination (city, state)*
Airfare needed?*

YesNo
Purpose of Travel (please explain the purpose of this trip, # of students, # of staff, etc.)*
Estimated Trip Cost Information

This should be your best estimate of the costs related to the trip.
Will you request a reimbursement?*

YesNo
Estimated number of miles (this should only be used if requesting reimbursement for miles driven in personal vehicle)
Estimated Lodging Costs*
This should include all anticipated lodging costs, including hotels, parking at hotel, etc.
Estimated Meal Costs*
Student trip travel should use the following per diem rates ($10 breakfast, $15 lunch, $20 dinner), unless pre approved by the Director of Student Programs and Student Housing. Staff should use the current WA state per diem rates for in state and the out of state travel per diem rates for out of state travel.
Estimated Transportation Costs*
This should include the anticipated mileage reimbursement, parking, taxi/rideshare, rental/gas, motor pool van, etc. as needed for your specific trip.
Estimated Registration Costs*
Please include the total estimated registration costs for the trip. If there are no registration costs, put 0
Estimated Total Trip Costs*
Budget Number*
522 budgets are the annually allocated budgets (most clubs do not have these accounts) and 570 accounts are fundraising accounts. Funding approved through the one-time funding request process for clubs, should use "522 - Club Funding". If you are using an account not listed or will be splitting costs between multiple accounts, please use the "Other or multiple) option and enter the additional information below. Staff will confirm account
Other or multiple accounts (please explain or list each chart string)*
Account Data Pull*
Upload Supporting Documentation*

This includes: A list of students/staff traveling, copy of travel itinerary or conference/meeting schedule, copy of lodging detail, etc.
Cancelof
Should be Empty:

Student Activities / TRIO / Athletics Travel Prior Approval

Travel Information

Estimated Trip Cost Information