Connection/Social Event Details

Connection/Social Event Details
We're thrilled you're interested in hosting a connection/social event!

The Williams Syndrome Association (WSA) is grateful for the great generosity of our community members who donate their time and talent to help bring individuals with Williams syndrome and their families together!

Please complete this form to share the details of your event with us. Once we receive your form, we will send an email within two business days to walk through next steps.

The information below provides a summary of how the WSA can support your event. If you have questions or need assistance, please contact events@williams-syndrome.org or call 248-457-5767.
The WSA can provide the following support for your connection/social event:
- Advice and ideas to help you get started
- WSA logo and approval of usage
- One Customizable Event Flyer Template
- Event added to the WSA website event calendar
- Website registration and donation page
- Emails sent to WSA members promoting your event
- Text to donate, text to register and QR code (if necessary)
- Tax receipts to donors who make online donations or write checks payable to Williams Syndrome Association
The WSA is unable to provide the following:
- Mailing list of attendees, donors and/or vendors
- Liquor license
- Guaranteed attendance of WSA staff, board members, or volunteers attendance at your event
- Posters or other displays for your event
- Finding sponsorships and in-kind donations
Please let us know how we can support you in planning your event!

Event Name
Host Name

First NameLast Name
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
E-mail Address:
example@example.com
Host Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Are you a member of the WSA? If not, please join by clicking the link below.
Click here to become a member!
Are you working with an additional person or co-host on this event?

Co-Host Name

First NameLast Name
Co-Host Email Address:
example@example.com
Co-Host Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Co-Host Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

What is the date of the Connection/Social Event? (minimum 6 week lead time)

MonthDayYear
Date
. RSVP Date:

MonthDayYear
Date
Event Start Time

Hour Minutes

AM/PM Option
Event End Time

Hour Minutes

AM/PM Option
When selecting a registration cut-off/RSVP by date, consider all of the elements: Does the venue require a final head count in advance?
Location Name:
Location Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Location Phone Number (if applicable)
Please enter a valid phone number.Format: (000) 000-0000.
Location website: (if applicable)
Any other location details you would like shared

Connections Events should be as close to cost-neutral as possible through in-kind donations or registration fees. Nominal expense reimbursement will be reviewed on a case-by-case basis.
Are there fees to attend this event such as entrance or ticket fees?
Fee
Fee Details (Is this for one attendee, per family, etc.)
What elements are included with the registration (activities, game participation, entertainment)
Do attendees need to bring anything?
Are there optional items/activities available for additional purchase at the event? If so, list the items and the fees associated with them.
Questions/Comments

You must be a Registered Volunteer to host a Connection Event. Please contact Bethany Walton at bwalton@williams-syndrome.org if you have not yet completed this process.

Photo Release

If a participant, patron, or the parents or guardians of individuals under the age of 18 do not wish to be photographed, recorded, or have their name or personal information associated with any such recording, they are required to email info@williams-syndrom.org.

Individuals who have opted-out should also take responsibility for either relocating themselves from areas where photography or recording is taking place or informing the camera operator of their opt-out status. Failing to do so may lead to their unintentional inclusion in a photograph or recording, and this will be considered as consent for the use of such materials.

Please note that images and videos taken in public spaces and/or at public events do not require authorization for publication. Your presence in or around events at public venues and/or properties, constitutes your consent to the capture and/or use of your image and/or voice. This waives any claims or rights, whether in law or in equity.

When an opt-out email is on file, the WSA will make every effort to honor that individual's Opt-Out status, even in public spaces or at public events.

Waiver and Release of Liability Agreement for Connection Event

By signing this agreement, I hereby release and waive any claims against the Williams Syndrome Association, along with its agents, employees, insurers, successors, and assigns, in relation to any and all legal actions, including but not limited to personal injury, property damage, medical expenses, loss of services, arising from or in any way connected to my participation in the third-party fundraising event.

This release absolves the Williams Syndrome Association from liability for any damages or injuries resulting from my negligence, the negligence of third parties, or negligence on their part. However, this release does not apply to intentional misconduct by the Williams Syndrome Association.

Furthermore, I pledge not to initiate any legal actions or claims against the Williams Syndrome Association for any matter covered by this agreement. In the event that a claim is brought against the Williams Syndrome Association in violation of this agreement, including derivative claims, I commit to defending and fully reimbursing the Williams Syndrome Association for any such claims, including attorney's fees and associated expenses incurred by them in their defense.

I acknowledge that the Williams Syndrome Association is not responsible for any lost, stolen, or damaged valuables or property during the third-party fundraising event.

I confirm that I have received and read the current rules and regulations governing the third-party fundraising event. I agree to fully comply with these rules and any subsequent amendments.

I have read and understood this Agreement. By signing it, I consent to be bound by its terms, including the waiver and release of any legal rights I may have to sue the Williams Syndrome Association for any costs they may incur due to a claim or legal action brought in violation of this Agreement. I also acknowledge that any violation of this Agreement's terms and conditions, as determined by the Williams Syndrome Association, will result in the voiding and termination of this Agreement.

Thank you for your service to the WSA and for sharing your priceless gift of time and talent. The WSA wouldn’t be able to fulfill our mission without the generosity of volunteers like you!
Signature

Flyer Image

Our flyer templates include the option to add an image. We can include one horizontal image or one square/one vertical image on your event flyer. Please upload your chosen image in either a jpeg or png high-resolution file. If you do not upload an image or if your images are not a high enough resolution, we will send you either a clipart or stock photo flyer.
File Upload

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