Connection Event Details

Connection Event Details
The Williams Syndrome Association (WSA) is grateful for the great generosity of our supporters in the community who make it possible for us to provide life-changing resources, connections & research to thousands of members, educators and healthcare providers across the country. Throughout the year, our supporters host events to raise awareness and funds for the WSA. Please know we are incredibly appreciative of your support.

Once we receive your form, we will send an email within two business days to let you know if your Connection Event has been approved.

In order to ensure that WSA name, image, and reputation are properly represented, we ask that all Connection Events abide by the following guidelines. Your cooperation will help us guarantee consistency and quality in the events that ultimately benefit our members. Thank you again for your efforts.

If you need assistance, please contact events@williams-syndrome.org or call 248-457-5767.
WSA can provide the following support for your DIY Fundraising Event:
- Advice and ideas to help you get started
- WSA logo and approval of usage. Please fill out the logo request form here.
- One Customizable Event Flyer Template
- Event added to the WSA website event calendar
- Website registration and donation page
- Text to donate, text to register and QR code (if necessary)
- Tax receipts to donors who make online donations or write checks payable to Williams Syndrome Association
WSA is unable to provide the following:
- Mailing list of attendees, donors and/or vendors
- Publicity (i.e. newspaper, radio, television, etc.)
- Liquor license
- Guaranteed attendance of WSA staff, board members, or volunteers attendance at your event
- Posters or other displays for your event
- Auction or raffle items
- Finding sponsorships and in-kind donations
We rely on you to plan and coordinate all details of the DIY event. If requested, we would be happy to help with ideas and advice for your event. Please note that we do not have the personnel to handle the majority of organizational and administrative tasks associated with DIY fundraising events. Therefore, it is important to acknowledge that the organizer is responsible for all details of the event.

Event Name*
Host Name*

First NameLast Name
Phone Number*
Please enter a valid phone number.
E-mail Address: *
example@example.com
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Are you a member of the WSA? If not, please join by clicking the link below.*

YesNo
Click here to become a member!
Are you working with an additional person or Co-Host on this event?*

YesNo

Co-Host Name

First NameLast Name
Co-Host E-mail Address:
example@example.com
Co-Host Phone Number
Please enter a valid phone number.
Co-Host Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

What is the date of the Connections Event? (minimum 8 weeks lead time)*

MonthDayYear
Date
. RSVP Date:

MonthDayYear
Date
Event Start Time*

Hour Minutes

AM/PM Option
Event End Time*

Hour Minutes

AM/PM Option
When selecting a registration cut-off/RSVP by date, consider all of the elements: Does the venue require a final head count in advance?
Location Name:*
Location Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Location Phone Number (if applicable)
Please enter a valid phone number.
Location website: (if applicable)
Any other location details you would like disseminated

Connections Events should be cost-neutral through in-kind donations or registration fees. Nominal expense reimbursement will be reviewed on a case-by-case basis.
Are there fees to attend this event such as entrance or ticket fees?*

YesNo
Fee
Fee Details (Is this for one attendee, per family, etc.)
What elements are included with the registration (activities, game participation, entertainment)
Do attendees need to bring anything?
Are there optional items/activities available for additional purchase at the event? If so, list the items and the fees associated with them. Co-Host
Questions/Comments

You must be a Registered Volunteer to host a Connection Event. Please contact Bethany Walton at bwalton@williams-syndrome.org if you have not yet completed this process.

Photo Release

If a participant, patron, or the parents or guardians of individuals under the age of 18 do not wish to be photographed, recorded, or have their name or personal information associated with any such recording, they are required to email info@williams-syndrom.org.

Individuals who have opted-out should also take responsibility for either relocating themselves from areas where photography or recording is taking place or informing the camera operator of their opt-out status. Failing to do so may lead to their unintentional inclusion in a photograph or recording, and this will be considered as consent for the use of such materials.

Please note that images and videos taken in public spaces and/or at public events do not require authorization for publication. Your presence in or around events at public venues and/or properties, constitutes your consent to the capture and/or use of your image and/or voice. This waives any claims or rights, whether in law or in equity.

When an opt-out email is on file, the WSA will make every effort to honor that individual's Opt-Out status, even in public spaces or at public events.

Waiver and Release of Liability Agreement for Connection Event

By signing this agreement, I hereby release and waive any claims against the Williams Syndrome Association, along with its agents, employees, insurers, successors, and assigns, in relation to any and all legal actions, including but not limited to personal injury, property damage, medical expenses, loss of services, arising from or in any way connected to my participation in the third-party fundraising event.

This release absolves the Williams Syndrome Association from liability for any damages or injuries resulting from my negligence, the negligence of third parties, or negligence on their part. However, this release does not apply to intentional misconduct by the Williams Syndrome Association.

Furthermore, I pledge not to initiate any legal actions or claims against the Williams Syndrome Association for any matter covered by this agreement. In the event that a claim is brought against the Williams Syndrome Association in violation of this agreement, including derivative claims, I commit to defending and fully reimbursing the Williams Syndrome Association for any such claims, including attorney's fees and associated expenses incurred by them in their defense.

I acknowledge that the Williams Syndrome Association is not responsible for any lost, stolen, or damaged valuables or property during the third-party fundraising event.

I confirm that I have received and read the current rules and regulations governing the third-party fundraising event. I agree to fully comply with these rules and any subsequent amendments.

I have read and understood this Agreement. By signing it, I consent to be bound by its terms, including the waiver and release of any legal rights I may have to sue the Williams Syndrome Association for any costs they may incur due to a claim or legal action brought in violation of this Agreement. I also acknowledge that any violation of this Agreement's terms and conditions, as determined by the Williams Syndrome Association, will result in the voiding and termination of this Agreement.

Thank you for your service to the WSA and for sharing your priceless gift of time and talent. The WSA wouldn’t be able to fulfill our mission without the generosity of volunteers like you!
Signature

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Flyer Image

Our flyer templates include the option to add an image. We can include one horizontal image or one square/one vertical image on your event flyer. Please upload your chosen image in either a jpeg or png high-resolution file. If you do not upload an image or if your images are not a high enough resolution, we will send you either a clipart or stock photo flyer.
File Upload

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