2026 Italian Family Festa
presented by the Italian American Heritage Foundation
ARTS AND CRAFTS VENDORS POLICIES AND PROCEDURES
APPLICATION: Complete the enclosed application and return it by June 1, 2026. Once and if approved, you will be notified with payment information, do not submit your payment with your application. The Italian American Heritage Foundation (IAHF) reserves the right to select vendors based upon the presentation of merchandise to be showcased. We attempt to have a variety of arts and crafts keeping to a minimum of repetitive items. Notification of your approved application will be sent to you within two weeks of receipt.
CANCELLATION: If you find it necessary to cancel your participation, please send a written request stating reason for cancellation to email: vendors@italianfamilyfestasj.org OR mail to: IAHF Festa Refund, c/o Arts & Crafts Vendor Chair, 425 N. 4th Street, San Jose, CA 95112. Refund requests postmarked or delivered in person by June 20, 2026 will receive a refund minus a 10% service charge. Cancellation requests received after June 20, 2026 will not be refunded.
CONTACT AT IAHF: Should you have any questions regarding the Arts and Crafts vending at the 2026 Italian Family Festa, please contact us at: vendors@italianfamilyfestasj.org.
BOOTHS AND DISPLAYS: All booths, displays and merchandise must be tasteful and appropriate for a family friendly environment. Space may not be assigned, sold, traded or shared without prior approval. No booth may exceed its space rental size. This includes any additions to a booth for the purpose(s) of cooking, prep, or activity related to vending outside of the aforementioned measurements
MERCHANDISE: The sale, use or display of unapproved products, services, or illegal items are prohibited and could be cause for dismissal from the event. For Arts & Crafts and Specialty Food vendors - Only pre-approved items may be displayed and sold. A description of all items to be sold must be detailed in the vendor application.
PLASTIC BAG BAN: As of January 1, 2012, the City of San Jose has banned the use of plastic bags for all retail establishments. This local ordinance was later reinforced by statewide laws, including the 2014 ban on single-use plastic bags and a new 2026 state law (SB 1053) that further restricts thicker "reusable" plastic bags, ensuring all stores now focus on reusable bags or paper alternatives. You may provide paper bags as follows: 40% post-consumer recycled material and charge a minimum of 10 cents for each bag. The charge will be retained by the vendor. More information on the City of San Jose plastic bag ban can be found at: http://www.sanjoseca.gov/index.aspx?nid=1526
SOLICITATION: Unless pre-authorized, the IAHF does not permit within the Festa boundaries the distribution of printed materials, sampling, hawking, panhandling or solicitation of any kind.
PERMITS, LICENSES AND SALES TAX: Permits and licenses, including a seller’s permit are the vendor’s responsibility. Vendors may obtain a resale permit through the California State Board of Equalization. It is the vendor’s responsibility to collect payment for services rendered and/or items purchased in addition to applicable taxes.
INSURANCE: Proof of liability insurance for a minimum coverage of $1,000,000 and name IAHF Italian American Family Festa, its Board of Directors and staff, TEC Productions, Inc., their staff, employees and contractors, History San José (HSJ), and the City of San Jose and its employees as additional insured.
FINANCES: Each vendor is responsible for obtaining change required for their sales. The IAHF will not be equipped or obligated to provide change for your use.
ELECTRICITY AND LIGHTING: The event does not provide electrical power, extension cords and/or lighting. Fuel generators are not permitted. Battery operated power supplies and lights are recommended and are permissible for lighting and other electronic devices.
EQUIPMENT AND SUPPLIES: The IAHF is not responsible to provide tables, chairs, awnings, lighting, booth, tents, fixtures or transportation. It is the vendor’s responsibility to furnish any and all necessary equipment and supplies to operate their space.
ALL BOOTHS MUST BE ANCHORED TO PREVENT BLOW-OVER (WEIGHTED ANCHORS ONLY, NO STAKES MAY BE USED).
SET UP: All sponsors/vendors will be notified by email with exact load-in times and date, along with a map showing the exact location of your space, four weeks prior to event. After dropping off your displays and booth at your allocated space, you will need to remove your vehicle to a designated area for parking. You can then return to your space to continue your set-up. Due to the logistics of this event site, it is imperative that all sponsors, vendors, including food vendors follow all instructions for the load-in and load-out procedures. Booths cannot block entrance(s) to any buildings, ADA accessibility, or fire lanes.
INSPECTIONS: All vendors must be ready for inspection by History San José staff, the Client, San José Fire Department, Santa Clara County Department of Environmental Health,
Alcohol Beverage Control, and other applicable permit inspectors at least one
(1) hour prior to Event start. Any vendors not ready for inspection by that time, or any vendors who fail such inspection(s), must cease operation and vacate the premises within one (1) hour of inspection failure.
Sponsors/vendors who pass inspection must uphold passed inspection standards throughout the duration of their occupation on History Park grounds. Vendors who do not comply will be promptly ejected from the Event upon discovery of such failure.
LOSSES: The IAHF is not responsible for any depreciation or loss of any kind as a result of fire, theft, physical violence, elements of nature or other cause regardless of origin. There will be overnight onsite private security Friday and Saturday nights, and the facility is also locked. So, you may leave your space setup overnight.
CLEAN UP: Each sponsor/vendor is responsible for the condition and cleanliness of their space during and after the event. All booth spaces will be inspected after the event for satisfactory conditions. At the end of the event (Sunday), sponsors must remove everything from their booth in a timely manner that may not exceed 2 (two) hours after the end of the event. This includes excessive food waste, boxes, and broken equipment. If trash does not fit into the provided garbage cans, the sponsor/vendor is responsible for taking the trash to event dumpsters or dumping offsite. Any items left at the conclusion of the Event clean-up time will be disposed of and additional charges incurred from dumping will be charged to the Event Organizer and passed along to the sponsor or vendor who left the items.
Each sponsor/vendor must breakdown their booth and let their coordinator know when they are ready to bring in their vehicle. Coordinator will give them the OK.
VEHICLES: All sponsors/vendors must supply information describing the type of vehicle(s) they will bring to the event i.e. SUV, Cargo vans, trailers etc. This information is critical to the load-in and load-out process and vendor location. All vendor vehicles must be offsite at least 30 minutes prior to Event start time and cannot re-enter the park until attendees are offsite, at least 30 minutes after Event end time. No parking or driving on grass or sidewalks (“curb hopping”). This action damages the sprinkler system, and any damages incurred on the part of the vendor will be billed to the Event Organizer and passed along to the individual vendor.
Non-compliance with these policies and procedures may result in dismissal from the event without a refund.