Please note: Tents, tent weights, tables, chairs, and display items are not provided by Great Parks of Hamilton County and are the sole responsibility of the exhibitor unless prior arrangements have been made with the Event Organizers.
I. Terms and Conditions
1. Hours of Operation:
a. It is mandatory that exhibitors are fully operational during the event hours listed. Late arrivals and early departures will not be permitted.
b. Exhibitors are expected to arrive at the event no later than one hour prior to opening and to be completely set up and ready for guests no later than 15 minutes prior to opening.
2. Assigned Space:
a. All tents and displays must fit within exhibitor’s designated space. Displays may not encroach onto public walkways or into another exhibitor’s space.
b. All tents must be weighted with a minimum of 100 lbs. to secure against wind gusts. All standing displays must be secured against the wind.
3. Electricity:
a. There will be no electricity available at this event, unless stated otherwise by the Events Manager.
4. Weather Policy:
a. The scheduled event will operate rain or shine. Great Parks will make the determination to cancel the event if the weather is deemed unsafe.
5. Operations and Damages
a Exhibitor is fully responsible for ensuring that assigned space at the event is left in the same condition as it was upon arrival. Any damage to Great Parks property will be fully remedied at exhibitor’s expense.
b. Exhibitor assumes all risk of loss or damage to merchandise or other property. Great Parks and its staff are not responsible for property that is lost, stolen, or damaged.
6. Trash
a. All trash must be removed from booth space prior to departure from the event. Trash receptacles are placed throughout the event area for use. Exhibitor is responsible for removing excessive trash that does not fit in these receptacles. Failure to comply will result in a trash removal fee billed to the exhibitor at a cost of $100.00.
7. Media Release
a. By signing this release, I hereby give consent to all photographs, audio recordings, and video recordings taken of me and my staff. I understand that any such photographs, audio, and video recordings become the property of Great Parks and may be used by the organization for promotional purposes in broadcast and media formats now existing or created in the future.
8. Advertising
a. Great Parks will advertise the event through print and social media platforms.
b. Exhibitor agrees to help promote this event through his/her organization’s social media platforms.
9. Smoking
a. Smoking, including the use of e-cigarettes or vape pens, is not permitted within the event space.
II. Vendor Agreement