GENERAL RULES:
A) To ensure variety and eliminate repetition, the Rodeo will limit the kinds of food, drinks and other items that will be accepted for sale at the Rodeo. Prices are subject to Rodeo approval and must be inclusive of sales tax. Prices must be posted and visible to customers. Prices may be lowered during the Rodeo; however, they can't be increased.
B) Food booth applicants must submit a proposed menu and packaging list at the time the application is submitted. Menu changes without written authorization could result in booth closure. All food products must be sold in compostable packaging. Foil is not approved packaging.
C) Pre-printed booth and menu signs required – No handwritten signs.
D) You must provide your own propane or other heat source. The Gilroy Rodeo and the Fire Marshall must approve all heat sources.
E) Water for food preparation is not available.
F) A $1,000,000.00 Certificate of Insurance naming the Gilroy Rodeo Association, its directors, officers, employees and volunteers as an additional insured with respects to their operation at the Gilroy Rodeo must be provided. If approved, you must submit the valid Certificate to the Gilroy Rodeo July 15, 2024.
G) The Gilroy Rodeo reserves the right to locate vendor booths according to the needs of the Rodeo.
H) Overnight security will be provided starting Friday evening thru Sunday afternoon. Each vendor is responsible for securing their own booth. The Rodeo is not responsible for any loss or theft incurred by any vendor.
I) Booth setup will be available on Thursday from 9am to 7pm or on Friday from 8am to 1pm. Area must be clear of all vehicles by 1pm on Friday. No Exceptions.
J) If you set up in the wrong booth space you will be asked to move. If you are not available to move your booth, Rodeo management has the right to move your booth and is not responsible for any damage.
K) Cancellations prior to July 1st will be refunded, minus a $50 processing fee. Absolutely no refunds for cancellations after July 1st.
L) Tables and chairs are not available to borrow or rent from the Rodeo. Please make arrangements to provide your own. They should be covered with a washable surface.
M) Vendors are responsible for removing their own trash from their area each evening and may not use Rodeo trash receptacles used by public for its disposal. Each food booth must provide its own large garbage cans behind booth. There will be a large dumpster located behind the stage available to empty your trash cans as needed.
N) The Gilroy Rodeo has the right to prohibit and/or evict (without refund or assumption of liability for lost sales or expenses) any presentation or person who is, in any manner, deemed offensive or unprofessional. Any music played must not interfere with the Rodeo Performance, Band performance, or other vendors and no explicit music should be played.
O) All vendors agree to participate for the entire event and understand that tear down on Sunday before 6pm is not allowed for any reason, unless specifically approved by the Gilroy Rodeo. In addition, all vendors agree to remain open until the rodeo performance is complete or 9:30 PM whichever is earlier. Vendors may remain open until the rodeo grounds close at 11:00 PM Friday and Saturday night.
P) Gilroy can be windy after 3pm, so please be prepared. The vendor will be held liable in the event that their display causes damage to the display or work of another vendor or event site property or if anyone is injured due to your negligence.
Q) Electrical service is available for all additional $75.00. Quiet Generators are not permitted unless prior arrangements have been made.