GENERAL INFORMATION:
A) VENDOR SPACE FEES: $300 per 10X10 SPACE ONLY. You are required to bring your own display, table, chairs, etc., to fit a 10X10 space. You must stay within your assigned area. The Gilroy Rodeo reserves the right to locate, or relocate, vendor booths according to the needs of the rodeo. If you are not available to move your booth, Rodeo management has the right to move your booth and is not responsible for any damage.
B) Each booth must have prominent signage identifying company name!
C) No handing out flyers outside your booth. All displays, merchandise and staff must stay within your 10x10 space. Sandwich boards and merchandise outside your booth will NOT be tolerated. Sidewalks must remain open and clear at all times.
D) Booth sharing is NOT allowed, unless specifically approved by the Gilroy Rodeo.
E) No sodas, bottled beverages and bottled water are allowed to be sold or handed out in vendor booths.
F) To insure variety and eliminate repetition, the Rodeo will limit the kinds of arts, crafts and merchandise that will be accepted for sale at the Rodeo. Sales tax must be charged on applicable items per California laws. Prices must be posted and visible to customers.
G) A $1,000,000.00 Certificate of Insurance naming the Gilroy Rodeo Association and it’s directors, officers, employees and volunteers as additional insured with respects to their operation at the Gilroy Rodeo must be provided. If approved, you must submit the valid Certificate to the Gilroy Rodeo July 15, 2024.
H) The Gilroy Rodeo reserves the right to locate vendor booths according to the needs of the Rodeo.
I) Overnight security will be provided starting Friday evening thru Sunday afternoon. Each vendor is responsible for securing their own booth. The Rodeo is not responsible for any loss or theft incurred by any vendor.
J) Booth setup will be available on Thursday from 9am to 7pm or on Friday from 8am to 1pm. Area must be clear of all vehicles by 1pm on Friday. No Exceptions.
K) If you set up in the wrong booth space you will be asked to move. If you are not available to move your booth, Rodeo management has the right to move your booth and is not responsible for any damage.
L) Cancellations prior to July 1st will be refunded, minus a $50 processing fee. Absolutely no refunds for cancellations after July 1st.
M) Tables and chairs are not available to borrow or rent from the Rodeo. Please make arrangements to provide your own. They should be covered with a washable surface.
N) Vendors are responsible for removing their own trash from their area each evening and may not use Rodeo trash receptacles used by public for its disposal. Each food booth must provide its own large garbage cans behind booth. There will be a large dumpster located behind the stage available to empty your trash cans as needed.
O) The Gilroy Rodeo has the right to prohibit and/or evict (without refund or assumption of liability for lost sales or expenses) any presentation or person who is, in any manner, deemed offensive or unprofessional. Any music played must not interfere with the Rodeo Performance, Band performance, or other vendors and no expicit music should be played.
P) All vendors agree to participate for the entire event and understand that tear down on Sunday before 6pm is not allowed for any reason, unless specifically approved by the Gilroy Rodeo. In addition, all vendors agree to remain open until the rodeo performance is complete or 9:30 PM whichever is earlier. Vendors may remain open until the rodeo grounds close at 11:00 PM Friday and Saturday night.
Q) Gilroy can be windy after 3pm, so please be prepared. The vendor will be held liable in the event that their display causes damage to the display or work of another vendor or event site property or if anyone is injured due to your negligence.
R) Electrical service is available for all additional $25.00. Generators are not permitted unless prior arrangements have been made.