SOAR Travel Award Application

Student Opportunities for Advancement in Research (SOAR) Office - Medical Student Research Funds Application

SOAR Travel Award Application
Eligibility Criteria
- Students must have an approved NICER form, Student Scholarship & Inquiry Project Approval form, or be registered in a special research elective before initiating any research activity/project.
- The project start date must be accurately indicated in the NICER form and SOAR Travel Award application. Do not submit a request for a SOAR Travel Award if the research did not have appropriate prior approvals via the NICER, Inquiry or special research elective outlined above. Travel Awards applications that do not establish prior approval will be denied.
- The SOAR Travel Award asks for the project start date. It is expected that this date will align with the date for the relevant NICER/Inquiry/Special Research Elective, and precede the abstract submission date.
- Students should submit the SOAR travel application a minimum of six weeks prior to the conference/meeting date.
- Students must be selected to present research findings at the conference/meeting.
- Students must be the first author and presenter of the paper/poster/abstract that clearly describes research findings.
- The research being presented must have been conducted while the student was in medical school under the guidance of a BCM faculty member from BCM or one of its affiliated institutions.
- Students must not be on “at risk” or probation academic status.
  Students must be currently enrolled in the School of Medicine to receive the funding (e.g. not graduated).
- Students must not be on leave of absence at the time of application for any reason.
- This award is not intended to support dual-degree students who performed research as part of their dual-degree training.
- The travel funds are provided after travel is completed. Students must submit all receipts within 30 days of the travel date, or reimbursement requests will be denied.
Applicants will be required to provide the following information/documentation
- Student contact information: name, phone number, email, address, and class year.
- Research mentor information: name, department, email, and project start day.
- Conference information: conference name, day, and location.
- Documents in PDF format: Absence Letter, proof of NICER form, Student Scholarship & Inquiry Project Approval form, or enrollment in special research elective, mentor letter of support, copy of the abstract (title, authors, and body), and proof of abstract accepted for presentation.
- Anticipated travel costs.

1. Applicant Information
Full Name*

First NameLast Name
Phone Number*
Email *
Where the confirmation will be send to
Home Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Class Year ex: 2025 and ex: MS3* .
What is your BCM Campus?*

HoustonTemple

3. Abstract Information
Abstract Title*
(Sentence case)
Are you the first author of the abstract submitted in this application? *

YesNo
If not, please contact the SOARoffice@bcm.edu as you may not be eligible for Medical Student Research Funds.
Is your abstract accepted for presentation?*

YesNo
Presentation Format*

Poster PresentationOral PresentationOther

4. Conference Information
Conference Name*
Conference Start Day*

MonthDayYear
Date
Conference End Day*

MonthDayYear
Date
How did you know about the conference?*

Recommendation from the SOAR office (ex. SOAR Conference Catalog or other)Recommendation from the Specialty-Specific Interest Group at BCMRecommendation from my faculty mentor or research advisorRecommendation from a college, resident, or fellowOther
Conference Location*

Street Address Line 2

CityState / Province

Postal / Zip Code
Education Purpose*
One to two sentences.

5. Documents
Upload proof of approved absence from clerkship, classes, or any other requirements for the School of Medicine during the time you will be at the conference in PDF format.*

Proof of approved absence from any school requirements must be requested from the Director of the clerkship/course and the Deans of Student Affairs.
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Upload proof of your NICER form, Student Scholarship & Inquiry Project Approval form, or documentation of enrollment in a special research elective in PDF format. *

Student Scholarship & Inquiry Project Approval form and proof of enrollment in a special research elective will be accepted just for students who their research findings are part of the project conducted in this program/course.
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When did you complete the NICER form?

MonthDayYear
Date
Upload the mentor letter of support in PDF format.*

The mentor letter should certify the participation of the student in the submitted research and support the student’s research presentation and SOAR travel award application.
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Upload a copy of your abstract title and body, including authors list in PDF format.*

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Upload a letter of acceptance to present or invitation to participate in the meeting/conference in PDF format.*

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5. Anticipated Travel Costs

Please provide your anticipated travel costs.*

	Costs ($)
Registration
Accommodation
Transportation
Other (explain)
Total

Is this event related to a student organization?*

YesNo
If yes, please provide the name of the organization.*
Are you receiving any additional funding support from BCM? (For example, from student organization or department)*

YesNo
If yes, please provide Department name*
Contact person*
Contact email*

Application Submission Day*

MonthDayYear
Date
Signature*

Clear
Should be Empty:

Student Opportunities for Advancement in Research (SOAR) Office - Medical Student Research Funds Application

1. Applicant Information

2. Research Mentor Information

3. Abstract Information

If not, please contact the SOARoffice@bcm.edu as you may not be eligible for Medical Student Research Funds.

4. Conference Information

5. Documents

5. Anticipated Travel Costs