GENERAL INFORMATION – FREE EVENT

Date: Friday-Sunday, April 26th – 28th, 2024
Event Location: 200 Block of W. Main Street, Grand Prairie, Texas, 75050
Expected Attendance: 30,000 (+)
Event will be held rain or shine.
Pets must be on leashes at all times.

APPLICATION – 
Deadline to turn in applications is Friday, March 29th by 5:00PM.
Application submission is not guaranteed acceptance.
Each exhibitor must provide representative photos of all types of merchandise for sale during the event. Photos will not be returned. (Digital photos will be accepted.) Only the items approved during application process can be sold during the festival.
There will not be product or booth exclusivity. Selection and approval will be at the sole discretion of the City of Grand Prairie Parks, Arts and Recreation.
Once the Concessionaire space is full, exhibitors will be placed on a waiting list.
The City of Grand Prairie Parks, Arts and Recreation has the right to reject an exhibitor for any reason.

ALL ITEMS BELOW IN THIS APPLICATION MUST BE SUBMIT TO BE CONSIDERED.

☐ Menu

☐ Temporary Food Permit

☐ Hold Harmless Agreement

☐ Photos of Previous Event Setup & Menu Items to be SOLD

☐ Copy of Insurance Certificate- (With City of Grand Prairie Listed as additionally insured)

CANCELLATION POLICY – 

No refunds or cancellations allowed after 5:00PM on Friday, April 5, 2024.
All cancellations shall be in writing to Emily Linares at elinares@gptx.org

In the event of event cancellation or delays, full and partial refunds will be at the discretion of the City of Grand Prairie Parks, Arts & Recreation Department.

IMPORTANT DATES – 

Friday, March 29th by 5:00PM                                Application Deadline
Friday, April 5th by 5:00PM                                    Refund Requests Deadline
Monday, April 8th                                                  Exhibitor Notifications Sent
Wednesday, April 10th OR Thursday, April 11th      Vendor Meeting MANDATORY
Friday, April 26th at 10:00AM                                 Exhibitor Set-Up Begins
Sunday, April 28th at 8:00PM                                 Exhibitor Take-Down

NOTIFICATIONS:  

If an exhibitor is accepted, an email notification will be sent along with the payment options. 
Exhibitors will be emailed their receipt, parking pass and event map prior to event.

If an exhibitor is not accepted, an email notification will be sent. 

All applications are subject to approval once ALL required information is received. If accepted into the festival, you will be notifed by April 8th via email. The notification email will include a payment link to pay online, or a date by which to bring a check to the Parks, Arts & Recreation Department Offices. If payment is not received in full, your acceptance will be revoked.

Vendors may be charged a $100.00 inconvenience fee after the event for trash left behind, concrete stains, ETC.

If you wish to supply your own tent or are serving out of a trailer, please fill out the information below.

In consideration of the City of Grand Prairie, Texas allowing _______________________________to have an vendor booth at the Main Street Fest on Friday – Sunday, April 26th -28th, 2024, I/we voluntarily assume all risk of loss, damage, or injury and agree to fully indemnify, release and hold harmless the City of Grand Prairie, Texas and its officials, employees, and/or agents, jointly and/or severally, from every claim because of loss, damage, or injury of any kind because of such activity, regardless of whether such loss, damage, or injury is caused by the negligence of the City of Grand Prairie, its officers, and/or employees or by any other cause.

RULES & REGULATIONS

EXHIBITOR REQUIREMENTS: 

Exhibitors must provide their own electricity, supplies, and any other equipment needed.
Electricity is NOT included. Must be pre-approved by staff. 

Lighting source will be provided, unless noted otherwise.
Booth must display the name of the business. 
Signage will be provided for the business, but please ensure you have an alternative.
Booth will be located in the Concessions/Food & Beverage Area with an assigned location number and space will be marked.
Location of your booth is not guaranteed and staff reserves the right to assign spaces and alter layouts as deemed necessary.
Booth must be open during festival hours and exhibitor must be present at all times.
Booths may be left up overnight at exhibitor's own risk. The City of Grand Prairie is not responsible for damage or theft before, during or after festival hours.
All exhibitor items must be contained in the booth space (including storage items).
No bullhorns, microphones, loud-speakers, or other amplification of sound will be allowed other than the planned entertainment at the stage area. All music and sounds projections must be contained within the booth area.
No alcohol permitted in booth space during festival hours.
Exhibitor is responsible for maintaining and cleaning in and around their area during and after festival hours. Please do not pour ice or water on paved area. See staff for suggested locations.
Ice will be sold to vendor on-site. Purchasing of ice is vendor to vendor sales.
Please refrain from eating in food prep or service area.
All booths are subject to inspection by City Staff and Fire Marshall. 

BOOTH SALES: 
Exhibitors will not be allowed to sell, display or promote any obscene, dangerous or illegal items. All booths must be in good taste.
All sales must be done within your booth space. No roaming concessionaires will be allowed.
Exhibitors may keep all proceeds from their booth.
Exhibitors may accept any form of payment. Exhibitor is responsible for providing change at their booth.

SET UP & CLEAN UP:

Vehicles are prohibited from driving or parking on festival ground during festival hours. Designated set up and take down times will be scheduled for these purposes. Please see General Information page.
Booths must be cleaned before, during and after the event takes place. Please keep booth space neat.
The city will provide a security guard for overnight hours. However, the City of Grand Prairie is not responsible for damage or theft before, during or after festival hours.

If you have any questions or concerns, please email

@bweissent.com

Thank you!