Event Planning

Benton Methodist Event Planning

Please fill out this form to help us plan and advertise for church events.
Ministry Event Name
Point of Contact/First & Last Name
Email
example@example.com
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Start Date & Time of Event

MonthDayYear
Date
Hour MinutesAM/PM Option
If this is a recurring event, please enter the occurrence (daily, weekly, monthly, yearly or the dates needed):
End Date & Time of Event

MonthDayYear
Date
Hour MinutesAM/PM Option
Is this event at Benton Methodist or off-site?

Off-Site - enter location
What room/rooms do you need?

Other
Do you need access to the facility?

Please enter who is responsible for access & securing building
Do people need to RSVP? Is there a deadline - enter deadline below:
Approximate Number of Attendees (best guess is fine)
Age range of attendees (Examples: 1st through 5th grade, parents are welcome; adult ladies; men of all ages)
Description of Event for Advertising - please be specific. In most cases, this will be copied and pasted into advertising or shortened for blips.
Who, when, where, what, how & why
What do you need for event?

Other
Do you need setup time before the event?

Yes (enter how much time in hours)
Please describe setup (please be specific, how many tables, chairs, etc. are needed and where they need to be, if you want Sunday worship setup, say worship setup; upload a diagram below if you need to):
Upload digaram of setup here:

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Do you need a janitor/setup after the event?
When & how will cleanup take place? Who is scheduled for cleanup/reset?
Please list the team that is selected to clean up or do you need help with that?
Do you need nursery? (nursery is from age 0-3 years)
Do you need childcare? (childcare is from age 3-10 years)
Do you need security team or medical team?
Security Statement:

If scheduled and security accepts event, they will arrive 15 minutes before and leave 15 minutes after the schedule event unless requested otherwise. They will monitor ingress and egress.

Security is not responsible for securing the building after an event and event coordinator must be there until the end to secure building. Security is not responsible for clean-up or set-up and should be scheduled by the event coordinator. Security and medical is also by volunteer basis and is not required to be at the event but as a service when they are here.
Please confirm you have read the security statement above:
Where would you like this advertised?

Other

Please enter how many of each poster, flyer or card you would like:

Rows	11x17	8.5x11	5.5x8.5	2.5x4.25
Poster/Flyer (20 lb paper)
Card (110 lb cardstock)

Do you need tickets printed?
Do you need promo cards?
When advertising to the public, is the above phone and email ok to use?
If the above contact information is not ok to use publicly, please list the contact information for event here (if the church office is handling just say church office and please contact Brenda Paul at 318-965-2273 to discuss how she can help):
Are there any other details or questions?
This form will automatically be submitted to Brenda Paul for calendar confimation, Linda Silas for nursery scheduling, Caden Wolff for cleaning, communications for advertising, recording, sound, and visual, Gary Wyche and Roy Arredondo for security scheuduling, and Brad Franklin for information. You will be notified when the date is confirmed.
Name of person filling out form:
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Benton Methodist Event Planning