Benton Methodist Event Planning

Benton Methodist Event Planning

Please fill out this form to help us plan and advertise for church events.
Ministry Event Name*
Point of Contact/First & Last Name*
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
Start Date & Time of Event*

MonthDayYear
Date
Hour MinutesAM/PM Option
If this is a recurring event, please enter the occurrence (daily, weekly, monthly, yearly or the dates needed):
End Date & Time of Event*

MonthDayYear
Date
Hour MinutesAM/PM Option
Do you need access to the facility?*

YesNo, I have accessI don't knowPlease enter who is responsible for access & securing building
Do people need to RSVP? Is there a deadline?
Approximate Number of Attendees (best guess is fine)
On Calendar?*

YesNo, please addNo, please do not add it to public calendar (Office use administrative)
Description of Event for Advertising*
Who, when, where, what, how & why
What do you need for event?*

No sound, video or recordingMicrophonesLive MusicPre-recorded musicVideo (movie, images, etc)RecordingTable/Chair Set UpOther
Do you need setup time the day before?*

YesNo
If yes, describe setup, who will setup & how:
You may also need to draw a picture and give to Brenda Paul in the front office.
When & how will cleanup take place? Who is scheduled for cleanup/reset?*
Please list the team that is selected to clean up or do you need help with that?
Do you need nursery/childcare? (nursery is from age 0-3 years)*

YesNoI don't know
Do you need security team or medical team?*

Yes (Events with more that 100 expected, children and youth events, and events with monetary exchanges)NoI don't know
Security Statement:

If scheduled and security accepts event, they will arrive 15 minutes before and leave 15 minutes after the schedule event unless requested otherwise. They will monitor ingress and egress.

Security is not responsible for securing the building after an event and event coordinator must be there until the end to secure building. Security is not responsible for clean-up or set-up and should be scheduled by the event coordinator.
Please confirm you have read the security statement above:*

I have read and agree to the security statement
Where would you like this advertised?*

No advertising, private eventChurch CalendarBulletinChurch EmailWebsiteStreet SignDigital (indoor) SignsFaceBook EventBenton Town Happenings/Other GroupsShreveport Macaroni KidsOther

Please enter how many of each poster, flyer or card you would like:

	11x17	8.5x11	5.5x8.5	2.5x4.25	Bus Card	Ticket
Poster/Flyer (20 lb paper)
Card (110 lb cardstock)
Business Card
Tickets (Stub type)

When advertising to the public, is the above phone and email ok to use?*

YesNo
If the above contact information is not ok to use publicly, please list the contact information for event here:
Are there any other details or questions?
This form will automatically be submitted to Linda Silas and Rachel Stoneman for review, calendaring and advertising. Please send this information to anyone else you need this to go to by forwarding the confirmation email you receive when you submit this information. You will be notified when the list is complete. Please contact Rachel at 318-935-8515 for questions about your advertising.
By clicking below, you confirm the following:*

Alcohol is prohibited on church property, opened or unopened.
Should be Empty: