Non-Profit Event - Facility Rental Request Form

Non-Profit Event - Facility Rental Request Form
Please see Basic Pricing and Rental Terms below.

If you wish to proceed with a rental request, please complete the information below and we will be in contact with you regarding your request.
Contact Details
Name of person(s) in charge of Event:

First NameLast Name
Address:

Street Address

Street Address Line 2

CityState / Province

Postal Code
Phone Number:
Email:
example@example.com
Event Details
Type of Event:
Number of Guest(s) Expected:
Date

MonthDayYear
Date
Time of Event Starts:

Hour Minutes

AM/PM Option
Time of Event Ends:

Hour Minutes

AM/PM Option
Setup Time Requested (if needed):

Hour Minutes

AM/PM Option
SECURITY DEPOSIT AND INSURANCE

Refundable security/damage deposit of $200 is required.

Renter must provide proof of insurance naming Cambridge Community Church as an Additional Insured in the amount of $2 million dollars for the date of the event. For sports events, additional insurance may be required.

Rental Agreement to be provided for signature by renter.

PAYMENT

Deposit of 10% is required to hold a reservation. A full refund will be made up to 3 weeks before the date of the event in the event of cancellation. Events cancelled less than 3 weeks before will forfeit the 10% deposit.

Full payment and the security deposit is due 3 weeks before the event.
MANDATORY CUSTODIAL FEES - $25 per hour / 2 hour minimum charge

Fee is determined based upon the size of the rental and day of the week. Basic clean-up should be done by the rental party. All garbage, compost and recycling must be removed by the rental party.

AUDIO VISUAL TECHNICIAN - $25 per hour / 2 hour minimum charge

Use of our sound and/or music equipment requires the services of our Audio/Visual Technician(s) and is dependent upon their availability. Minimum two-hour charge will be applied per technician.
I would like information on renting the:

Gym (birthday parties, gatherings, meals) - $100 for 4 hours (minimum available)Gym - $150 for 6 hoursGym - $200 for 8 hoursCommunity Centre (small group meetings, small receptions) - $100 for 4 hours (minimum available)Auditorium (meetings, presentations, weddings of church congregants) - contact for pricing (starts at $150)Servery - $50 for 4 hours - only to be used for re-heating or maintaining heat of fully cooked food and for serving food. No cooking from scratch or reheating food with grease-laden vapours permitted.Meeting Room / Classroom - max capacity 16-18 people - contact for pricing (starts at $30)I require tables and chairs set up for my event.I am requesting use of the sound, music and/or projector equipment (see Audio Visual Technician above).I would like to come in to view the facilities.
TERMS AND CONDITIONS (see Rental Contract for all terms)

No smoking, vaping, alcoholic beverages, games of chance, gambling or illegal substances are permitted.

No throwing of rice or confetti.

No open flames permitted.

Prior approval required for decorations.

All belongings, food, garbage, recycling and green bin waste must be removed at the end of the booking by the renter.

It is the responsibility of the renter to provide all tablecloths, utensils, plates, glassware, tea towels, dish cloths, detergent, etc. The premises should be returned to the condition it was in at the start of the booking.

Permission to use any copyrighted material is the responsibility of the renter (includes the playing of music).
WEDDINGS

Cambridge Community Church is only available for weddings and receptions for individuals married by a Pastor/Officiant licensed to perform weddings by Cambridge Community Church in agreement with the Statement of Faith and Doctrine of Cambridge Community Church.

An additional $50 refundable deposit, for additional cleaning if needed, is required for all weddings.
For more information, contact administration@cambridgecommunity.ca.
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Non-Profit Event - Facility Rental Request Form

Contact Details

Event Details