Facilities Use Request Form 2025

Event Name:*
Event Type:*
Contact person:*

First NameLast Name
Designated key holder:

First NameLast Name
Phone number:*

Area CodePhone Number
Email address:*
Church Committee, Group or Affiliate:*
Billing address:

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Event START date and time:*

MonthDayYearHourMinutesAM/PM Option
Event END date and time:*

MonthDayYearHourMinutesAM/PM Option
Event description*
500 characters max.
Set up time needed:*
Ex. 30 minutes
Clean up time needed:*
Ex. 1 hour
How many hours is the room needed?*
Is this a repeating event?*

YesNo
If this is a repeating event provide the sequence:
For example: every third Tuesday or a list of the dates for the next six months
Is this a Fund Raiser? (Must be approved in advance)*

YesNo
Will merchandise be sold?*

YesNo
How many prospective attendees?*
Please indicate your room preference(s) below. If this booking requires several
rooms with different starting times, please provide details in the comments
area at the bottom. Rooms are rented per hour, including set-up and
clean-up times. For rates see our Facilities Use Schedule of Fees.
Preferred Areas (can be more than one):*

Meeting House (our largest venue) #200 - Capacity: 434Clark Chapel #201 - Capacity: 60Bard Hall #300 - Capacity: 200/150Kitchen - Capacity: 5Law Lounge #301 - Capacity: 10Patio - Capacity: 200/150Owen-Towle Gallery/Foyer - Capacity: 5Library #311 - Capacity: 15Boone Archive Room #313 - Capacity: 10Meeting Room #320 - Capacity: 15Meeting Room #321 - Capacity: 18Holl Meeting Room #323 - Capacity: 35Common Room/Kitchen #112 - Capacity: 50Room #113 - Capacity: 25Room #114a - Capacity: 20Room #114b - Capacity: 25South Bay #101, RE Space - Capacity: 12South Bay #103, Worship Space - Capacity: 85South Bay #104, Social Hall - Capacity: 30
Room setup needed, if any:*

No setup needed, will use room as is3 tables in triangle formation w/chairs on outsideRectangular Tables w/chairs on one sideCircle of ChairsCard TablesHollow Square (tables w/chairs)Hollow Hexagon (Room 113 only, seats 12)Long Tables w/chairsOpen – U (tables w/chairs)Potluck SetupRound Tables w/chairs (Common Room/ Bard Hall only)Registration Table outside of roomRegistration Table inside roomSemi-circle of chairsCurved Theatre style (concentric semi-circles of chairs)Theater style, w/center aisleTwo tables in center for receptionOther (please indicate below)
Additional items needed, if any:*

No additional items neededAudio Visual Cart & extension cordComputer Projector (laptop not provided)Flipchart/MarkersOverhead ProjectorSlide ProjectorLecternPianoProjection ScreenSound System (Microphone) (Meeting House or Bard Hall)Sound Technician (Additional Fee will apply)TV/VCR (classroom size)White Board/Markers
Additional instructions or requests
Notes:

Concert Bookings must be approved in advance by Church staff.
Events held after business hours (9 to 5 pm M-F) require a Key Person or Event Coordinator (who provides access and remains available throughout the event). Events held during business hours do not require a Key Person; however, an Event Coordinator may be needed, and will be determined by Church staff.

Parking Lot Closures will be determined by the Church Staff

CANCELLATION OF AN EVENT WITH LESS THAN 24 HOURS’
NOTICE WILL RESULT IN BILLING FOR 50% OF THE SET FEE.
Should be Empty: