Appendix A – Checklist for Auditors of Church and Parish Accounts

Appendix A - Checklist for Auditors of Church and Parish Accounts

Name of Parish

For the Year Ended December 31st 20

Your name

Your address

Your phone number

Your email

Your signature

Date signed

Please answer the following questions. If you have any questions or require additional direction, please reach out to the diocesan financial controller at FinancialController@nspeidiocese.ca

Are cheques issued in sequence to avoid any gaps or irregularities?

YesNo

Comments

Do canceled cheques have two signatures?

YesNo

Comments

Are the signatures consistent with authorized signing authorities?

YesNo

Comments

Have any signing authorities signed cheques payable to themselves?

YesNo

Comments

Have you agreed a sample of cheques to corresponding invoices to ensure accuracy and proper authorization of expense?

YesNo

Comments

Are there any cash withdrawals on the bank statements?If yes, document the reason in the comments section

YesNo

Comments

Do all non-cash debit transactions represent legitimate bank charges?

YesNo

Comments

Are any blank cheques signed in advance?

YesNo

Comments

Are there bank reconciliations for all twelve months?

YesNo

Comments

Are the offerings as listed in the Vestry Book consistently signed by two unrelated individuals who have jointly counted the collections?

YesNo

Comments

Have you traced a sample of deposits as recorded in the Vestry Book to the bank statements?

YesNo

Comments

Have you traced a sample of deposits to the bank statements to ensure weekly consistency?

YesNo

Comments

Does the total of the tax receipts issued appear reasonable compared to the deposits for the year?

YesNo

Comments

Does the total revenue for the year reconcile to the total deposits for the year?

YesNo

Comments

Are all Parish investments registered in the name of the Parish?

YesNo

Comments

Did the Parish file its annual T3010 Charity Information Return with Canada Revenue Agency for the prior year?

YesNo

Comments

Are separate individuals responsible for collections, counting, and receipting for special fundraisers?

YesNo

Comments

Does the parish council receive regular financial reports?

YesNo

Comments

Does the parish maintain secure storage of financial records for a minimum of seven years?

YesNo

Comments

Does the Parish have any amounts receivable year-end

YesNo

Comments

If yes, are these amounts included in accounts receivable on the balance sheet?

YesNoN/A

Comments

Does the parish maintain secure storage of financial records for a minimum of seven years?

YesNo

Comments

Describe how endowments and bequests are reported to and documented by your Parish Council

Comments

Provide details of any loans outstanding: Name of Creditor, Balance owing at December 31, Monthly payment, Final payment due date.

Comments