2024 Phoebus Events Craft Vendor Overview

DETAILS

• Submission of this form does not guarantee acceptance.  
• Due to the advanced process, details are subject to change. 
• Vendors can update collective application if availiability changes. 
• All events are family-oriented, free, and open to the public.
• All events are outdoor street events located on Mellen Street, Hampton, VA 23663. 

1. ELIGIBILITY & SELECTION

• Representatives, agents, dealers, or brokers are not permitted (e.g. Scentsy, LuLaroe, etc.)
• Preference will be give to handmade sellers, whose products are original and not mass-produced.
• Preference will be given to those whose products or services align with event theme. 
• Preference will be given to those who demonstrate quality and uniqueness of products or services.
• Selection is always limited due number of spaces available per total applications received.

2. APPLICATION & FEES 

• Non-refundable vendor fee is $75.00 for a 10' x 10' space or $100.00 for a 10'x20' space. Credit may be given for future event depending on circumstance.
• Payment of fees is due upon acceptance.
• Applications are reviewed on a rolling basis. Vendors will be notified as soon as possible.
• All applications are subject to a jury process. Phoebus Events reserves the right to deny any application without explanation. 

3. BOOTH SETUP & BREAKDOWN

• Arrival and setup times will be communicated in advance. Please adhere to them strictly.
• Booth location will be assigned by the event organizer.
• Vendors are responsible for providing their own tent, tables, chairs, materials, etc.
• No electricity or water is provided.
• Breakdown must be completed within the designated timeframe after the event concludes.

4. CANCELLATIONS & REFUNDS

• Vendor cancellations are not subject to refunds. However, fees can be credited toward a future event of choice.
• Vendor cancellations day of the event are non-creditable.
• All events are rain or shine. Events may be postponed or cancelled due to inclement weather only. 
• In any case where the event organizer cancels, all booth fees will be issued a credit for a future event.

5. ADDITIONAL INFORMATION

• Vendors are responsible for collecting any applicable sales tax and reporting it to the City of Hampton.
  
• Each vendor must have their own fire extinguisher present booth according to city fire codes.
• Vendors are responsible for promoting their own booth and products.