Student Experiential Learning Funding Application

Experiential learning funds support active learning experience and are intended to help students be equipped to make outside-of-class learning experiences more impactful and worthwhile.

Undergraduate students, graduate students, and faculty projects that include students are eligible to apply for this funding. A strong application will have a clear budget, reasonable timeline, and well-stated outcomes. When considering outcomes in writing your proposal, do your best to answer the following questions:

How will this project/experience affect your trajectory as an artist and/or educator?
How does this project/experience help you accomplish things not possible within the scope of a classroom?
Why is it important to complete this project/experience now? What makes it timely?
How will funding affect the completion of this project/experience?
How will you benefit from direct faculty mentorship?

Things to keep in mind while completing this application:

Student applicants must be currently enrolled majors in the Department of Art. This includes BA, BFA, and MFA students in Art, and BA and MA students in Art Education. Art and Art Education minors are not eligible.
Up to 20% of funding may be used for expendable materials (paper, paint, canvases, clay, wood, etc.)
Funding cannot be used for:
- non-expendable equipment purchases such as cameras, software, paintbrushes, or tools
- the travel or accommodation expenses of applicants' family members (spouse, children, etc.)
- pay/wages or for those involved in submitting the application
- per diem expenses (such as meals or groceries)
Some alternative but less-obvious uses of funding beyond the above restrictions include:
- Conference and workshop fees
- Equipment rental
- Research costs (books, database access)
- Subcontractor/freelancer fees for documentation, video editing, one-on-one trainings, framing, design, coding, etc.
- Location-based fees (venues, facilities, and sites)
- Printing and/or publication fees

If you have any questions about what Experiential Learning funds can be used for, please email maddison_colvin@byu.edu.

For additional information about Experiential Learning Funding, please see https://experience.byu.edu/experiential-learning-resources.

Students submitting proposals must coordinate with and have the support of a full-time faculty mentor. Do not submit a proposal unless you have the verbal and/or written support of your faculty mentor. This faculty member should have enough familiarity with you and your proposed project to provide additional context during the application review process.

The deadline to submit proposals for Winter is January 31, 2026 at 11:59PM

NOTE: Applications cannot be saved and completed later. Scroll down to see the information you need to submit before you begin.

Name*

First NameLast Name

Email*

example@example.com

BYU ID*

Phone Number*

Area CodePhone Number

Applicant Status*

Undergraduate StudentGraduate student

Major*

Have you received experiential learning funding before?*

YesNo

Describe the funding that you received.*

Project Information

Title of Project*

Faculty Mentor*

Faculty Mentor Email Address*

example@example.com

Briefly describe the project or experience in under 500 words: when, what, where, and with whom.*

0/500

How will this experience provide you with learning opportunities not typically available in a classroom setting? *

What knowledge, skills, or abilities do you anticipate developing as a part of this experience? *

Estimated dates during which the project/experiential activity will take place.

Will this project involve peer review or a public exhibition?*

YesNo

Experiential Learning Funding is highly competitive. Because of this, if you are submitting or participating in multiple proposed projects, please provide a prioritized list of each of the projects and a brief explanation of the ranking.

Funding

Experiential Funding Request.*

Other Funding.*

Estimated total budget. *

(This should correlate with the project budget attached near the bottom of this application)

Please provide a carefully outlined project budget. *

Browse Files

Faculty and students receiving funding will be required to submit a report of their experience using the ELMS system by the end of the semester or term in which the funding will be used. Failure to submit a report may result in loss of eligibility for future experiential funding.

While financial need is not a requirement for funding, it is a consideration. If you have financial need, please provide a detailed explanation of the need. Indicate if you have submitted a Free Application for Federal Student Aid (FAFSA) need analysis. If you have not completed a FAFSA need analysis and have a need, we encourage you to complete a FAFSA need analysis by going to financialaid.byu.edu.

Winter 2026 Student Experiential Learning Application

Application - Experiential Learning Funding (Student)