Welcome to the BTX Brewfest 2024 - Breweries

We are inviting you to bring your best beers and allow our patrons to meet your brewery representative(s) and sample your beers. Your participation will include two free general admission passes to the event, a complete promotional and marketing package (free publicity for your brewery). Marketing will include local radio, local newspapers and magazines and, of course, posters, flyers, social media and email blasts to all that have registered with us. 

Brewery may select the level that they choose to participate in. (detailed below) to include a 10x10 booth space and in return, we commit to purchasing a like amount of your chosen beers at wholesale cost to sample and serve at the festival (sampled beer in each tent not to exceed 2-3 brands based on level). 

 

$500 brewery committment

Sample and sell 3 beers/ciders/seltzers from your brand

Or

$350 brewery committment

Sample and sell 2 beers/ciders/seltzers from your brand

 

**The committment level is the amount that the festival agrees to turn around and purchase for sample and serving at the festival. 

 

The Festival will provide the following: 

● 1 6 ft table 

● 2 chairs 

● Ice 

● Plastic Sampling Cups (2 oz plastic cups for samples) 

 

Breweries will provide the following: 

● Staff to promote your brand and answer questions and pour samples and full beers

● Tent with weights & signage & table cloths

● Coolers/ice chests to keep beer cold 

● Any promotional merchandise you wish to sell or give out (no glass) 

Pouring Volunteers/Staff guidelines: 

● Must be ready to go by 1:30 PM and attend 1pm Brewers meeting 

● Pour only two ounces of beer into attendees’ tasting glasses. Do not allow sampling in festival commemorative glasses. 

● A ticket must be collected to pour into a sample cup. 

● Please do not serve attendees who appear to be intoxicated. Alert Festival Staff or security staff if necessary 

● Beer shall be served only from behind the tables in the booth space. 

● All representatives must be 21 years of age and are ID’d and wristbanded 

** Those pouring beer may not be intoxicated while working the booth

 

Last year was wildly successful with attendance at over 3000 people.  This years’ festival will feature 30 breweries and cideries. We would love for you to bring out your brewery representatives... we want you to tell the story of your brewery and your beer. Our goal is that this drives awareness and traffic back to each of you. This year's festival will also feature food trucks, games, live music, vendors and more. 

Details will be posted on our website and Facebook page as they become available: www.btxbrewfest.com

https://www.facebook.com/btxbrewfest

For more information or to contact us with any comments, please call: Melissa Mathis  melissa.btxbrewfest@gmail.com  817-344-8399 

Applications will be accepted on a first come first serve basis. Once you have submitted your application - we will review and approve within one week. To be confirmed for the brewery participation, sponsorship check must be received within 10 days of approval. 

THANK YOU FOR YOUR CONSIDERATION

 

Early Committments (by June 1) will receive a $50 discount on commitment level pricing.

Next Steps

Once approved, you will receive an email with further instructions. At that time - you will need to submit the vendor fee within 72 hours.  You can either submit a check or if you would like to pay via credit card, we can send you an invoice.  Select your preference. 

General Information and Agreement 

By reading the agreement and signing below you are agreeing to the following: The term vendor applies to you if your Vendor application and agreement has been accepted by the host of the BTX Brewfest Festival.

 

I understand that the BTX Brewfest has the right to refuse any application, in which my booth fee will be returned to me. 

 

Smoking is prohibited. 

Vendors may begin set up October 7, 2023 at 10:00am. All booths must be finished with set up by noon. Booths must remain open from 2pm to 9pm on date of festival.  Booths may not be broken down until 9pm. Dumpster is provided for trash.

 

No outside alcohol may be brought in per TABC.

The BTX Brewfest is an outdoor event and will be held regardless of weather. No refunds will be given due to “bad weather”.  

BTX Brewfest has the right to take/use any pictures from the event. 

 

 I will not hold the BTX Brewfest or any other person or company associated with it,  responsible for any accidents, injury, or loss of property in BTX Brewfest. If the Vendor is other than the individual, I certify, warrant and represent that I am duly authorized to execute this agreement on behalf of the corporation, partnership, or other entity who is the Vendor.I have read and agree to the terms.

A percentage of the net proceeds from this event benefit a local charity TBD(a 501c3). I have reviewed, understand and agree to the details on this document and will follow all rules and regulations of the BTX Brewfest upon approval of this application: