All Saints' Westboro: Church Facilities Rental Application Form

Location of rental:

All Saints' Anglican Church Westboro

347 Richmond Road, Ottawa, ON. K2A 4B8

Office: 613-725-9487

Email: facilities@allsaintswestboro.com

Name of Applicant Organization

Email

example@example.com

Contact Person of Applicant Organization

First NameLast Name

Primary Number

Please enter a valid phone number.

Secondary Number

Please enter a valid phone number.

Organization or Contact Person Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Name of Function or Activity

Type of Function or Activity

SINGLE EVENT

Starting Date

MonthDayYear

Hour MinutesAM/PM Option

Ending Date

MonthDayYear

Hour MinutesAM/PM Option

MULTIPLE DATES or RECURRING EVENTS

NOTE: If you are requiring multiple dates (such as recurring meetings), please indicate all of the dates. For example, you would like to book Wednesdays for one month, then you will indicate the all of the dates and times of the bookings to provide better clarity.

SPACE REQUESTED: Choose the room that best fit your needs

Steacy Hall (also as Labyrinth)Capacity 299, excludes access to kitchen

$100.00CAD

Length of time	Quantity	Price
Hourly Rate (starts at 2 hrs)		$100.00CAD
Half Day (up to 6 hours)		$400.00CAD
Full Day (more than 6 hours)		$600.00CAD

Item subtotal:$0.00CAD

Kitchen

$40.00CAD

	# of Hours
Hourly Rate (Room only)

Item subtotal:$0.00CAD

Common RoomCapacity 9 to 12, 1 long couch, small round table with chairs

$20.00CAD # of Hours
Item subtotal:$0.00CAD

Room 7-8Capacity 50 to 60, pull down screen Booking starts with at least 2 hours.

$40.00CAD # of Hours
Item subtotal:$0.00CAD

Room 5-6Capacity 25 to 30, sink and fridge, pull down screen, 2 couches sitting area, 1 set up seating around table

$35.00CAD # of Hours
Item subtotal:$0.00CAD

Sanctuary (also as Church)Capacity up to 400.

$100.00CAD

	# of Hours	Price
Hourly Rate (starts at 2 hours)		$100.00CAD
Half Day (up to 6 hours)		$500.00CAD
Full Day (more than 6 hours)		$800.00CAD

Item subtotal:$0.00CAD

ChapelIdeal for concerts, small lectures and workshops. Capacity 30 to 60, piano, simple microphone system, chairs. Screen can be made available.

$80.00CAD

	# of Hours	Price
Hourly Rate (starts at 2 hrs)		$80.00CAD
Half Day (up to 6 hrs)		$350.00CAD
Full Day (more than 6 hrs)		$450.00CAD

Item subtotal:$0.00CAD

StovesUsage of stove, 3 ovens, microwaves for preparation of meals.

$30.00CAD # of Hours
Item subtotal:$0.00CAD

Audio, Video, and Projection SystemMultiple microphone system with wireless mics, television system connected for projection via laptop. This fee is for a technician to come handle the equipment and your specific needs.

$250.00CAD

OrganThe organ needs to be played by a qualified musician. Any damage will be the responsibility of the renting party. A deposit may be necessary.

$50.00CAD

PianoThe organ needs to be played by a qualified musician. Any damage will be the responsibility of the renting party. A deposit may be necessary.

$50.00CAD

Piano TuningThis needs to be requested at least a week before of the event. Otherwise, it will be the responsibility of the renting party to make an arrangement with the approval of Facilities Rental Agent or similar authority of All Saints' Westboro.

$150.00CAD

Sound System (chapel)Simple sound system in Holy Trinity Chapel

$25.00CAD

Projector and Screen - chapelPortable project, screen, and speaker.

$50.00CAD

Dishes and Cutlery, serving utensilsInclude usage of all dishes, utensils, serving utensils, cup and glasses.

$50.00CAD

Commercial Dishwasher with OperatorSpecial instructions will be provided. All detergents necessary will be provided.

$100.00CAD

Additional custodian labourAny special arrangement of space including tables and chairs will be an additional charge.

$30.00CAD

Administrative and Set Up (2 hours)Base rate for custodian to set up and clean up for the event. Extra hours may be included dependent on the size and load of participants.

$50.00CAD

Total

$0.00CAD

More information about your rental needs:

Food and Beverage served?

Will you be serving alcohol?

** Please note that you are responsible to obtain an appropriate license from https://www.agco.ca/general/general-information-special-occasion-permits. A copy of the license will be required for our records.

Number of Tables

Number of Chairs

Do you have a Third-Party Liability Insurance Certificate?

Upload - Third-Party Liability Insurance Certificate

If you have a Third-Party Insurance Certificate already, please do submit it here. It will help the processing of application.

SPECIAL NOTE: Here are a few options for purchasing insurance online.

https://www.hubinternational.com/en-CA/programs-associations/event-5/

DUUO https://duuo.ca/event-insurance/ This is a program offered directly by Cooperators Insurance Group and is offered online directly to the renter.

PAL Insurance Brokers Canada Ltd. https://www.palcanada.com/index.php/en-us/

This product is offered by PAL Insurance who specialize in special event insurance. Here too, the renter deals directly with PAL Insurance.

Do you have a license from AGCO to serve or sell alcohol?

License to serve or sell alcohol from Alcohol and Gaming Commission of Ontario (AGCO)

TERMS AND CONDITIONS:

The following terms and conditions shall form part of this application and once signed will be part of any rental contract or agreement resulting from the acceptance of this application by All Saints’ Anglican/First UnitedChurch or its authorized representative. The applicant, acting on behalf of the organization, will be responsible for the following terms and conditions:

Rental will be confirmed ONLY upon receipt of application form, insurance documents, and payment in full. A written confirmation will be sent from the facilities rental manager or Parish Office.
For ‘session’ rentals that span multiple dates, one (1) month notice is required for cancellation. In lieu of such notice, a fee equivalent to one month’s sessions is levied.
For single event rentals, a cancellation requires a notice of ten (10) business days in advance to the event in order to receive a full refund. In lieu of such notice, no refund will be possible.
Any misconduct or damage; food & beverage if required; liquor permit if applicable; leaving kitchen and other areas used clean and as they were found; all rented items including dishes and utensils will be returned to designated locations, appropriately cleaned and carefully handled.
The applicant hereby agrees to provide a certificate of Third Party Liability in the amount of two (2) million dollars and shall assume all responsibility for all injuries, or damage to persons or property of the applicant, its’ members, agents or invitees arising out of or in connection with the rental and the use of Church buildings and lands and shall indemnify All Saints’ Anglican/First United Church from and against any and all claims for such injuries, loss or damage. A copy of this certificate is needed to be submitted before the application will be confirmed.
When alcoholic beverages are being served, the applicant or representative (NOT ASW) shall ensure that a Liquor Licence is obtained and displayed, and the age of majority rules shall apply and be strictly adhered to. A copy of the license needs to be submitted 2 business days before the event. It is the responsibility of the Applicant to follow all rules and instructions from the Alcohol and Gaming Commission of Ontario website (https://www.agco.ca/alcohol/special-occasion-permits-private-event). Applications for a ‘Private’ Special Event permit requires an account on iAGCO (https://agco.ca/iagco).
The applicant shall ensure that only the designated area(s) plus washrooms, entrances, and landings shall be used and that access to other areas of the building is not permitted.
This is a NO SMOKING building - the applicant (NOT ASW) shall be responsible for ensuring the NO SMOKING Policy is enforced. Smoking can take place 9 feet away from any building entrances.
Any forms of confetti, rice, or bubbles are not allowed in the building.
The function or activity may be monitored by the Rental Agent or designate at any time without notice.
As per The Anglican Diocese of Ottawa’s COVID-19 plan (In This Together, ver 4 - 2022/05/25), level GREEN mask wearing is
recommended (but not required) while in the building for large gathering where social distancing is not possible.

Please verify that you are human*

Facilities Rental APPLICATION Form

Information of Applicant or Applicant Organization

Details of Rental Request