VENDOR SELECTION: COMMITTEE OF CONSCIOUSNESS, LLC is responsible for selecting vendors. Please include a detailed description of your merchandise, including prices and photos or your website address, with your application. All vendor selection decisions are the sole discretion of C.O.C.
BOOTH AREA AND LOCATION: Booth assignments will be designated by COMMITTEE OF CONSCIOUSNESS, LLC. Booth assignments are nontransferable. You are only allowed one vendor/company per booth. Booths are not guaranteed until all fees and forms are received.
BOOTH SET-UP: All vendors will be required to have signage, table cloths, a menu on display with a list of ingredients/allergens.
CANCELLATIONS: THERE ARE NO REFUNDS. Legal Action will be taken for any chargebacks, etc under which the vendor will be responsible for any and all legal fees plus damages. The matter will be handled under the governing laws of the state of Virginia.
CHANGE OF LOCATION: COMMITTEE OF CONSCIOUSNESS, LLC reserves the right to change venue location if the need arises. No refund will be provided.
CHECK-IN: Vendors should check in with the event staff upon arrival. Vendors are required to be present on-site by 4:30 PM on the date of the event for set-up.
VENDOR APPLICATION: Each vendor shall submit an application for participation in any of COMMITTEE OF CONSCIOUSNESS, LLC events, once your application and payment are received, COMMITTEE OF CONSCIOUSNESS, LLC will forward a confirmation email.
SET-UP: Vendor check-in & set-up time will be announced. If vendors are not present or have not made prior arrangements with COMMITTEE OF CONSCIOUSNESS, LLC booth fees will be FORFEITED in full.
PARKING: Parking and loading instructions will be provided in the confirmation email. All instructions regarding parking must be followed. Vehicles parked illegally will be towed.
LOST OR STOLEN MERCHANDISE: COMMITTEE OF CONSCIOUSNESS, LLC is not responsible for any lost or stolen merchandise.
SALES TAX AND PERMITS: Vendors shall, if applicable, have a Sales Tax Certificate or any applicable licenses and permits required.
VIOLATION OF RULES OR REGULATIONS: Violation of any provision of these Rules and Regulations shall be a material breach and default by the vendor. Vendors shall be solely responsible for damages resulting from the sale of unsafe or unsound goods at the event.
VENDOR RELEASE AND INDEMNIFICATION AGREEMENT
In consideration of being able to participate in the “The Black Vegan Experience” (the “Event”) the undersigned (the “Vendor”) hereby agrees to abide by the rules and guidelines set forth in the document entitled Event Rules and Guidelines.
VENDOR FURTHER AGREES TO INDEMNIFY, PROVIDE THE COST OF DEFENSE, INCLUDING REASONABLE ATTORNEY’S FEES, FOR ANY LOSS, INJURY, EXPENSE, COST, OR DAMAGE OF WHATEVER KIND OR NATURE, WHETHER TO ANY PERSON OR PROPERTY, WHICH SUCH VENDOR’S OWN NEGLIGENCE, ACTIONS OR CONDUCT PRODUCES, WHETHER AS THE SOLE CAUSE OR CONTRIBUTING CAUSE, FOR WHICH MAY BE HELD RESPONSIBLE, EITHER THROUGH A CLAIM, DEMAND, OR LAWSUIT; PROVIDED, HOWEVER, THAT THE
FOREGOING SHALL NOT APPLY TO ANY LOSS, INJURY, EXPENSE, COST OR DAMAGE CAUSED SOLELY BY THE GROSS NEGLIGENCE OR WILLFUL MISCONDUCT.
Sales and Promotions: *
Vendors will be listed on the event website for visitors to learn more about your products/services. They will also be able to connect with your website/social media page(s). Vendors will be solely responsible for payments of all purchases at their vendor space. Vendors are welcome to include prizes and giveaways for attendees. Small banners can be displayed in your area only. Vendors are permitted to distribute flyers to attendees, with some restrictions; you cannot obstruct another vendor's areas. Your flyers must be distributed at or near your own vending space. Please no distribution in crowded areas.
DISCLAIMER: *
The undersigned is aware that there will be NO REFUNDS once payment has been submitted. The undersigned is aware that there will be NO REFUNDS due to the possibility of low sales. The undersigned is aware that WE DO NOT GUARANTEE SALES AND/OR ATTENDANCE. The undersigned agrees to assume the risk of loss to any property whether from breakage, damage, loss, theft, and disappearance of any other cause, for the duration of the event, including set up and closing. Further, the undersigned agrees to not hold TBVE/COMMITTEE OF CONSCIOUSNESS, LLC responsible for any and all claims, actions, damages, liability, and expense, including attorney’s fees in connection with loss of life, personal injury, and/or damage to property that may be done or suffered by reason of my fault or negligence. Your signature and submission of this application is your indication that you have read and agree to all of the conditions outlined above. I have read the exhibitor agreement, rules and guidelines. By signing this agreement, I understand that if I violate any of the stated rules and guidelines, I may be asked to close my booth and forfeit all fees.