Approved Vendor Process

  • NLAE - Approved Vendor Process

    In order for your company to be placed on NLAE's Approved Vendor List, it is necessary that the responsible person in your company fill out this audit form. This is based on the ASA-100 Standard.
  • Format: (000) 000-0000.

  • Quality System and Manual

  • Is there an established quality system and a quality manual?
  • Is the quality manual available to appropriate personnel?
  • Is the quality system documentation kept current and readily viable to employees, customers, auditors or designee(s)?
  • Does the quality control manual include a detailed description of:

  • Self-Audit/Evaluation Program

  • Is there an established documented self-audit/evaluation program, which identifies who within the company is responsible for conducting self-audits, the frequency of audits, audit documentation and corrective action?

  • Facilities

  • Does the storage areas provide:
  • Are personnel who perform inspection, shipping and receiving functions properly trained?

  • Training and Authorized Personnel

  • Are inspection personnel properly authorized?
  • Are both formal classroom and on-the-job training documented and maintained?
  • Is a roster of personnel authorized to perform inspection functions maintained?
  • Does training program address unapproved and counterfeit parts?

  • Procurement

  • Does the system assure that parts procured conform to the customer’s documentation requirements?
  • Does the quality system assure that parts conform to the customer’s purchase request and that deviations are disclosed and approved by the customer?
  • Does the system require the distributor/dealer to maintain a list of approved suppliers and a quality history for each?
  • Does the quality system assure that parts procured for sale:

  • Receiving Inspection

  • Does the quality system provide for a visual inspection of all items received and accompanying documentation?
  • Is there a procedure for reporting unapproved parts in accordance with FAA Advisory Circular 21-29?
  • Is there an accountability system in place to control stamp issuance, usage and replacement?

  • Measuring and Test Equipment

  • Is there an effective calibration program for test equipment?

  • Material Control

  • Is material handled in an appropriate manner and is the material protected from damage & deterioration?
  • Is batch/lot control maintained for parts so identified by the manufacturer?
  • Is there a system in place for recall control which ensures that parts shipped can be traced and recalled?
  • Whenever practical, is material stored & delivered in the manufacturer's original packaging?
  • Does the system specify material control requirements for material subject to damage by electrostatic discharge?
  • Does the system assure that serviceable parts/components are adequately protected against the environment?
  • Does the system assure that no part number ambiguity exists?
  • Does a closed loop system exist to implement corrective action following detection of substandard or nonconforming parts?
  • Is there a documented procedure in place to mutilate scrapped parts to prevent the possibility of their being restored and returned to service?
  • Are suspected unapproved parts reported to the FAA according to AC 21-29 or to the appropriate CAA?

  • Shelf Life Control

  • Does the distributor have a system for identifying and controlling shelf life-limited parts?

  • Certification and Release of Materials

  • Does the system call for providing the customer with appropriate documentation?
  • Does the system provide for the issuance of a certified statement disclosing that the material or parts were or were not:
  • Does the system have procedures in place for accountability of batches and lots when copies are made for redistribution shipments and approval tags are copied?

  • Shipping

  • Does the quality system require shipments in ATA-300 containers or equivalent as appropriate for the unit being shipped, or as specified by the customer?
  • Does the quality system provide for a visual inspection of all items and accompanying documentation prior to shipping?

  • Records

  • Does the record system require record retention for at least 7 years from the date of sale to the customer?
  • Does the system require all life-limited parts have records confirming current life limited status?
  • Are records protected against damage, alteration, deterioration and loss?

  • Technical Data Control

  • Does the quality system provide for maintaining technical data in a manner which ensures such data is up-to-date and accessible?

  • Corrective Action Process

  • Does the quality system include a process for addressing corrective actions?

  • Hazmat Control and Transport

  • Is there a system in place governing the control of hazardous material and transport of hazardous material that meets Title 49 of the Code of Federal Regulations (49 CFR)?
  • Should be Empty: