BNM Sunday Market Vendor Agreement Form

Congratulations on being chosen to participate in our Sunday Market! Read these rules carefully before signing the agreement. Failure to observe them may result in suspension or termination of your market assignment. If you have any questions, please email events@bexleynaturalmarket.org You must agree and electronically sign this form in order to participate in the market(s). 

Bexley Natural Market Makers Market (referred to as “BNM Sunday Market”) provides producers/vendors with: on-site market Coordinator, signage, publicity and advertising, access to restroom facilities, and parking.

Sales Regulations 

1. The following producer-only vendors will be permitted (with approval) to sell at the market:

• Regional farmers, family members, partners, employees or members of a cooperative farming group 
• Cottage food producers committed to sourcing ingredients locally whenever possible
• Artisans of handmade goods. 

2. Produce, plants and products sold at the market must be grown or produced by the principal farmer/producer (referred to as “Farmer” or “Producer”) according to items listed on the Application form. Please be as specific as possible. Farmer or Producer must notify the Coordinator in writing any changes to this product list. 

3. Wholesale produce is strictly prohibited at the market.

4. The Market reserves the right to inspect and to spot visit any farm or establishment throughout the season. Advance notice will be given and a market employee will arrange a visit with a representative unless otherwise permitted.

5. Produce and products must be of the highest possible quality. Any produce sold as “seconds” for processing must be marked as such. Coordinator reserves the right to remove deteriorated produce. 

6. All produce or products labeled “organic” must be third party certified according to USDA standards by a recognized organic certifying agency. Verbal or written declaration of organic status, not certified as required, will result in suspension or termination from the Market. 

7. Farmers and Producers must obtain all necessary permits and licenses relating to production and/or marketing of their products and must supply a copy of all documents to the Coordinator by the first day of market attendance.

8. Cottage food production operations shall comply with the provisions of Chapter 901:3-20 of the Ohio Administrative Code. 

9. The following non-edible items may be sold at the Market: flowers, plants, dried flowers, dried flower arrangements, vine wreaths, gourds, and beeswax candles provided they are included on the product list submitted with the Application. All materials must be found, grown, foraged and/or produced by Farmer or Producer. 

10. Other non-edible items such as personal care products, hand-made crafts and pet food/care products that contain locally sourced ingredients whenever possible are permitted to be sold at the Market. 

11. The Market is registered with the Director of the Ohio Department of Agriculture as a farmers’ market. Under Ohio law, a person at a registered farmers’ market is exempt from the requirement to be licensed as a retail food establishment so long as the person offers for sale:

• Fresh, unprocessed fruits or vegetables
• Properly labeled products of a cottage food production operation
• Maple syrup, sorghum or honey [properly labeled]
• Commercially repackaged food that is not potentially hazardous 

A Farmer or Producer who wishes to sell non-exempt products (for example: poultry, eggs, cheese, and meat) at the Market needs to be verified as an approved source, meet all labeling requirements, and obtain any necessary license to sell retail from their local (county and/or city) health department. 

Rules of Operation 

1. Coordinator is responsible for space allotments. While spots are first come first serve in most cases, coordinator can rearrange vendor placements in order to best serve all vendors. Space allotments are 10’ x 10’, unless other arrangements have been made with the Coordinator. 

2. Vendors should arrive at least 60 minutes prior to market opening and be ready for market sales to commence at 11:00am. Latecomers may be denied admission and spots may be reassigned at Coordinator’s discretion. Vendors should notify the Coordinator no later than 12:00 on the Sunday before the Market they are unable to attend. See cancellation policy below.

3. Vendors are responsible to provide table/s, chairs, tent (optional) and any other necessary items for their sales area. Coordinator does not provide any of these items for any vendor. Vendor and/or vendor assistants must be able to set up their entire booth as store staff is limited.

4. Prior to commencing sales, vendors must have marked prices for all items displayed and a sign identifying farm/business name and location at their market stand. 

6. Market scales must be certified through the City of Columbus, Department of Public Safety Sealer of Weights and Measures, 614.645.7397 or http://publicsafety.columbus.gov (Support Services/Weights and Measures) and must bear a current seal of inspection.

7. Vendors must operate stand in a safe and sanitary manner. Sales area should be clear of debris and products should be kept off of the ground. Vendors are responsible to clean and remove all trash from their space at the end of the market day. No animals other than service animals may be permitted on premises by the vendor. 

 

8. The $15 vendor fee must be paid at least one month prior to the market date. This fee is only refundable up to 1 month prior to the market date. More than one last minute cancellation, less than two weeks prior to market date, will result in no reinvitation to future markets. Except for extenuating circumstances, "No show, no call" cancellations will automatically result in no reinvitation to future markets.

9. Disagreements with other growers, customers or the Coordinator must be handled in a respectful manner. Failure to adhere to these principles may result in a suspension or termination of your privilege to sell at the Market

2024 Vendor Agreement

The vendor agrees to indemnify and hold without reprisal Bexley Natural Market, their employees, and volunteers from any and all liability arising from participation in this event including theft of property/merchandise, damage or injury sustained by exhibitor, his or her representatives, or any other person, caused by fire, theft, water, or accidents of any sort. The undersigned waives any and all claims, legal or otherwise, for personal injury and/or property damage sustained while on the premises occupied by the Farmers’ Market event and agrees to hold harmless from any and all actions towards the Bexley Natural Market, their employees, or volunteers. 

The goods sold shall be produced by the vendor, unless otherwise stated, who hereby agrees to abide by the rules, regulations, and procedures outlined in the Market Rules and Regulations aboveand understands that failure to abide by the rules and regulations may result in expulsion from current and future markets. Photographs of the vendor and/or the vendor’s produce may be used for publicity. 

Term of Agreement:

This Agreement is for a term of May 1st 2024 through October 31st 2024, and is effective with all rights and obligations hereunder commencing upon execution hereof by both parties. Notwithstanding the foregoing, the District reserves the right to terminate this Agreement at any time and with five (5) days written notice to the vendor.