2025 NJS Approved Meet(s) Application

2025 NJS Approved Meet(s) Application

Please submit your APPROVED meet application for meets you would like to host for the 2024-2025 season (Sept 1 2024 - Aug 31 2025).
Fee: $150 per meet. Payment can be done online.

APPROVED meets do need to be sanctioned by NJ Swimming.

Meets will not be posted on the calendar until the fee is paid. Meet Information document (utilizing the meet template) & meet event file may be submitted here or within 20 days of application submission.

You may submit up to 4 meets per application.

Minimum Officials Requirement: Clubs seeking sanction to host a meet must have, at a minimum, one (1) person in each of the following positions: a referee, starter, administrative official, and stroke and turn official currently registered and committed to officiate all sessions of the meet before a sanction is granted and prior to posting/distribution of the meet announcement.

APPROVED MEETS are conducted under the technical rules of USA-S & comply with the NJS LSC requirements of an approved meet.

Participants may include USA-S & non USA-S athletes.

All requests for APPROVED MEETS must be submitted for review & authorization by the Administrative Chair at least 60 days prior to any meet wishing approval.

$100 RUSH/EXPEDITE fee applies for any/all applications submitted within 30 days of the meet date

Once approved, the NJS Administrative Chair in conjuction with the Officials Chair will ensure that the SWIMS Time Module Policy & Guideline Manual is enforced.

Upon conculsion of the meet, FULL Meet backup Results should be submitted to the NJS Office for inclusion within the USA-S SWIMS database.

Four-hour Rule: NJS APPROVED MEETS will follow the same NJS Four Hour rule as SANCTIONED MEETS. Refer to manual part B. Competition Section 4. Session Duration "The Four Hour Rule"
Club Name / Code

Club NameClub Code
Contact person regarding bid(s)

First NameLast Name
Contact person email
example@example.com
Contact person cell phone
Please enter a valid phone number.
Date Meet 1*

MonthDayYear
Date
How many days for Meet 1 ?*

one (1) daytwo (2) daysthree (3) daysfour (4) or more days
Meet1 Name*
Meet1 Pool location*
Meet1 course: SCY - LCM - SCM*

SCYLCMSCM
Meet 1 OFFICIALS :
Meet Director (name/email) :    Meet Director Full Name:      Email     Area Code   Phone Number
Meet Referee  (name/email :      RefereeFull Name      Email    Area Code   Phone Number
Admin Official (name/email) :      Admin Off Full Name      Email    Area Code   Phone Number
Starter (name/email) :        Starter Full Name      Email   Area Code   Phone Number
Stroke & Turn (name/email) :    Stroke & Turn Full Name      Email   Area Code   Phone Number
Meet 1 - If you hired a professional company to run your meet please advise the following:
Company Name:
Contact :   First Name   Last Name
Email:   Email
Phone:   Area Code   Phone Number
Meet1 Info Document (word format only)

Cancelof
Meet1 Event file (.hyv file)

Cancelof
Meet 2 Name
How many days for Meet 2 ?

one (1) daytwo (2) daysthree (3) daysfour (4) or more days
Date Meet 2

MonthDayYear
Date
Meet 2 Pool location
Meet 2 course: SCY - LCM - SCM

SCYLCMSCM
Meet 2 OFFICIALS :
Meet Director (name/email) :   Meet DirectorFull Name      Email     Area Code   Phone Number
Meet Referee  (name/email : Meet Ref FullName         Area Code   Phone Number   Email
Admin Official (name/email) :   Admin OffFull Name      Email   Area Code   Phone Number
Starter (name/email) :   StarterFull Name      Email   Area Code   Phone Number
Stroke & Turn (name/email) :   Stroke&Turn Full Name      Email   Area Code   Phone Number
Meet 2 - If you hired a professional company to run your meet please advise the following:
Company Name:
Contact :   First Name   Last Name
Email:   Email
Phone:   Area Code   Phone Number
Meet2 Info Document (word format only)

Cancelof
Meet2Event file (.hyv file)

Cancelof
Date Meet 3

MonthDayYear
Date
How many days for Meet 3 ?

one (1) daytwo (2) daysthree (3) daysfour (4) or more days
Meet 3 Name
Meet 3 Pool location
Meet 3 course: SCY - LCM - SCM

SCYLCMSCM
Meet 3 OFFICIALS :
Meet Director (name/email) :   Meet DirectorFirst Name   Last Name   Email     Area Code   Phone Number
Meet Referee  (name/email : Meet Ref First Name   Last Name      Area Code   Phone Number   Email
Admin Official (name/email) :   Admin Off First Name   Last Name   Email   Area Code   Phone Number
Starter (name/email) :   Starter First Name   Last Name   Email   Area Code   Phone Number
Stroke & Turn (name/email) :  stroke&Turn First Name   Last Name   Email   Area Code   Phone Number
Meet 3 - If you hired a professional company to run your meet please advise the following:
Company Name:
Contact :   First Name   Last Name
Email:   Email
Phone:   Area Code   Phone Number
Meet3 Info Document (word format only)

Cancelof
Meet 3 Event file (.hyv file)

Cancelof
Date Meet 4

MonthDayYear
Date
How many days for Meet 4 ?

one (1) daytwo (2) daysthree (3) daysfour (4) or more days
Meet 4 Name
Meet 4 Pool location
Meet 4 course: SCY - LCM - SCM

SCYLCMSCM
Meet 4 OFFICIALS :
Meet Director (name/email) :   Meet DirectorFirst Name   Last Name   Email     Area Code   Phone Number
Meet Referee  (name/email : Meet RefFirst Name   Last Name      Area Code   Phone Number   Email
Admin Official (name/email) :   Admin OffFirst Name   Last Name   Email   Area Code   Phone Number
Starter (name/email) :   Starter First Name   Last Name   Email   Area Code   Phone Number
Stroke & Turn (name/email) :   Stroke & TurnFirst Name   Last Name   Email   Area Code   Phone Number
Meet 4 - If you hired a professional company to run your meet please advise the following:
Company Name:
Contact :   First Name   Last Name
Email:   Email
Phone:   Area Code   Phone Number
Meet 4 Info Document (word format only)

Cancelof
Meet 4 Event file (.hyv file)

Cancelof
The (HOST TEAM) requests that the above named meet be designated as a USA-S APPROVED MEET. We confirm that the meet will be conducted in accordance with the requirements of Article 202.4 of USA-S Rules & Regulations. In addition, an electronic FULL MEET BACKUP of the meets results will be provided within 7 days after the conclusion of competition.

IN GRANTING THIS APPROVAL IT IS UNDERSTOOD & AGREED THAT USA SWIMMING SHALL BE FREE AND HELD HARMLESS FROM ANY LIABILITIES OR CLAIMS OR DAMAGES BY REASON OF INJURIES TO ANYONE DURING THE CONDUCT OF THIS EVENT.

POST MEET REQUIREMENTS: please submit the Post Meet Requirements indicating the officials attest that the meet was carried out in accordance with ARTICLE 202.4 of USA-S Rules & Regulations. This can be printed for signatures then uploaded on line.
Meet Director Name / Or Team Host Name*

First NameLast Name
USA-S/NJS Registration ID
Meet Director or Team host Signature*

Clear
Use this Approved Meet application for credit card payment only. Click Print to print a copy for youself if necessary. You will receive an email confirmation of payment.
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2025 Meet Fee - Approved$150.00 per approved meet
$150.00 Quantity
Item subtotal:$0.00

RUSH/EXPEDITE FEEAdd if you are submitting the request within 2 weeks of the start date of the meet.
$100.00 Quantity

Total

$0.00
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