RLA - Western PA Conference Vendor Prospectus

General Information:

The Pennsylvania Society for Respiratory Care Western Education District warmly welcomes you to our 2nd Annual Western District Conference in Cranberry Twp.

The conference, where we expect over 200 attendees, will be a 1.5 day event with Exhibits and 10 educational topics being scheduled.  

Wednesday April 2nd and Thursday April 3rd, 2025

RLA (Regional Learning Alliance) -

Learning and Conference Center

850 Cranberry Woods Drive

Cranberry Township, PA 16066

2nd Entrance Address:

1170 Freeport Road, Mars, PA 16046

The Regional Learning Alliance (RLA) is a nonprofit, driven by their mission to provide comprehensive facilities and services to enhance learning and collaborative experiences.  

The RLA serves as Pittsburgh region's premier venue for meetings, training, conferences, classes, and more.  When you support the RLA, you are supporting regional economic vitality.  It has 34,000 square feet and can hold events up to 400 people. 

It is located at the hub of I-79 and I-78 and has two entrances (noted above).

SPACE IS LIMITED SO REGISTER TODAY!!  The Exhibit area where the PSRC will be located is able to hold up to 25 exhibit spaces and will be located in the Atrium in front of the Grand Room A and B where lectures will be held along with the breakfast break, lunch buffet and afternoon break. 

It is through your exhibition and sponsorship support to help the PSRC begin to once again offer this live networking and educational event.

Thank you and with sincere regards,

The Pennsylvania Society for Respiratory Care

The 2024 Western Education Conference Committee

Contact:  Linda Cornman

directorofoperations@psrc.net

If you need to mail a check, please email directorofoperations@psrc.net a copy of your form to reserve your spot.  Checks can be mailed to:  PSRC c/o 412 Edgehill Road, York, PA 17403

Accommodations

Multiple Hotel accomodations are available in Cranberry Township, PA area.  The PSRC is seeking a block of accommodations close to the educational activity.  We will share the blocked room locations as soon as the block has been finalized.  

Conference Exhibitor Registration Rates and Description

Exhibition Fee - $1000 for 1.5 days.  SPACE IS LIMITED SO REGISTER TODAY!

• April 2nd - 7:30 AM to 5:00 PM (Please plan to arive by 7:00 AM to be set up)
• April 3rd - 7:30 AM to 12:00 PM (Please plan to arrive by 7:00 AM to be set up)
• There will be a 2-hour un-opposed time frame for exhibitors to meet with the attendees on April 2nd from 11:00 - 1:00 along with any other breaks during lectures.  
• The Exhibitor Space with offer a covered 6' table with electric and 2 chairs.
• Breakfast, lunch and afternoon break for 2 exhibit attendees.
• CRCE is available for any lectures attended by the 2 exhibit representatives as long as representatives register and complete evaluation online as required.
• Any additional representatives must register as a regular attendee this year.  

Speakers sponsored by an Exhibitor

• If you are interested in sponsoring a speaker please contact the Exhibit Manager ASAP, the agenda is filling and we welcome you to either offer a sponsored speaker or even sponsor a speaker we already have in the agenda.
• Exhibitors sponsoring a lecturer will receive a 15% discount on their exhibition fee.  

Additional Sponsorship for Exhibitors

There are several opportunities for additional sponsorship that are available to the first exhibitor seeking sponsorship. This sponsorship is in addition to an exhibit fee.

• Graduate Congratulation Registrations 
  
  • Sponsor the attendance fee of $25 for each of the 2025 Graduates who attend the conference.  (Graduates must apply with a letter from the program to inform the conference they have completed their education during 2025 to be eligible.  Deadline for application will be 3/15/25.
  • Notice will be sent to all Western District Respiratory Care Programs. 

 

• April 2nd AM Nutrition Break Sponsor - $500 per sponsor (2 spots available)
  
  • Announcement made at opening remarks, sign posted with breakfast.
  • Advertisement in C-Vent regarding sponsorship.

 

• April 2nd PM Lunch Sponsor - $600 per sponsor (2 spots available)
  • Announcement made at lunch, sign posted with lunch, and 5 minutes Sponsor remarks to attendees.  
  • Advertisement in C-Vent regarding sponsorship.

 

• April 2nd PM Nutrition Break Sponsor - $500 per sponsor (2 spots available)
  • Announcement made at opening remarks, sign posted with break.
  • Advertisement in C-Vent regarding sponsorship.

 

• April 3rd AM Nutrition Break Sponsor - $500 per sponsor (2 spots availalbe)
  • Announcement made at opening remarks, sign posted with breakfast.
  • Advertisement in C-Vent regarding sponsorship.  

SPACE IS LIMITED SO REGISTER TODAY!

Exhibition Application

Exhibition Terms and Conditions

1. The PSRC will permit an Exhibitor to occupy their specific booth during the 2024 PSRC Annual Meeting from 7:00 AM on Wednesday April 2, 2024 to 12:00 PM on Thursday April 3, 2024.
2. The Exhibit hours will begin April 2, 2024 at 7:00 AM and end at 5:00 PM.
3. The Exhibit hours will begin April 3, 2024 at 7:00 AM and end at 12:00 PM.
4. The Exhibitor agrees to not sublet or to otherwise assign to any person whatsoever, any right to occupy space covered in this statement.
5. The Exhibitor agrees to limit all activities to their assigned booth/space.
6. Exhibitors will be issued conference badges that permit them to enter all general workshops and lectures.  Badged exhibitors are eligible for any CRCE available from sessions they attend and evaluate.
7. The Exhibitor agrees to indemnify the PSRC against and hold it free from all claims arising from loss or damage to Exhibitor’s property whatsoever cause occasioned, and wheresoever such property is located during the period in which the PSRC occupies RLA Learning and Conference Center. The Exhibitor agrees to indemnify the PSRC and the RLA Learning and Conference Center from and against all claim, losses or damages to persons or property; provided, however, only to the extend caused by Exhibitor’s negligence or willful misconduct.
8. In addition to the regular fees charged for services and facilities to the sponsor of the conference, the RLA (Regional Learning Alliance) - Learning and Conference Center may impose additional charges for excessive cleaning requirements, replacement of missing items, and damages to facilities which may include any damange caused to wall surfaces due to hanging of materials on non-tackable surfaces.  We do not allow glitter or confetti.  A $100 cleaning fee for each meeting space will be assessed for cleanup, if glitter or confetti is used.  

Please select the appropriate booth space item for purchase.

If you are selecting

• Speaker Sponsor - choose the Speaker Sponsor Booth Space for $850

If you are choosing to Sponsor one of the below sponsorship levels, please choose the Sponsorship Booth Registration for $850.

• April 2nd AM Nutrition 
• April 2nd Lunch Sponsor
• April 2nd PM Nutrition
• April 3rd AM Nutrition

If you need to mail a check, please email directorofoperations@psrc.net a copy of your form to reserve your spot.  Checks can be mailed to:  PSRC c/o 412 Edgehill Road, York, PA 17403.

Mail Checks Payable to PSRC to:

PSRC

c/o 412 Edgehill Road

York, PA 17403