Purchase Requisition Form

Please use this form to request permission from your manager to purchase items that are not 'participant shift' related expenses such as; a new work computer, an item for GOCare to use in respite, office equipment, hire a non- company car vehicle or work meeting catering(agenda/minutes required).   

Request for these type of purchases must be approved PRIOR to purchasing the item, and once purchase has been made a recpeit must be sent to accounts@gocss.com.au 

Line Item Descriptions

Recurrent Operating expenditure: relating to the following items

• Cleaning services; Office cleaning, Repsite House cleaning
• Maintenance & repairs (non-capital items); Garden and vehicle maintenance, existing houses repairs, maintenance on equipment 
• Printing, photocopying, and postage
• Minor program supplies for client activities

Recurrent Operating Expenditure; Office or SIL Stationery: relating to the following items

• paper
• pens
• printer ink
• sticky notes

Recurrent Operating Expenditure; Office or SIL (choose property location below)

• Office/SIL consumables; kitchen/cleaning products, Consumables (food, toiletries)
• Small equipment (under capital threshold $10,000); kettle replacement, cups/glass/mugs, mouse, keyboards, headsets, display screen, blender, vaccum
• IT Subscriptions; software licenses, email systems, account subscriptions
• Memberships, Subscriptions (non IT related); disability network membership etc
• Minor replacements of broken items (below capital threshold $10,000)

Training & Professional Development: relating to the following items

• Staff training courses; First Aid, NDIS, manual handling
• Leadership development programs
• External workshops/conferences
• Online learning subscriptions
• Guest speakers/facilitators
• Catering for the purpose of Training/meetings

Travel incorporates (both Local and Interstate Travel): relating to the following items

• Mileage reimbursements for staff (site-to-site travel)
• Parking fees
• Taxis/ride-share for operational purposes
• Accommodation for local overnight stays (if required)
• Flights within Australia
• meals; in line with policy
• Ground transport; rental car, taxis

Capital Expenditure: relating to the following items

• Replacement of office furniture (over capital threshold $10,000); desks, chairs
• Purchase of new equipment (over capital threshold $10,000); computers, printers, air-conditioners
• Facility upgrades; accessibility improvements, bathroom renovations, door windening  
• Vehicles 

If applicable, please select (above) which SIL house your expense is related to.

If approved, the form will be automatically sent to the SIL house printer to inform the support team of the APPROVED application.

Please keep the printed form on the staff desk until the purchase has been made, then file away.

Ensure to follow the Purchase Requsition Form Flowchart and Process, which you will find available to you on NGO Training.