2024 Beaumont Alberta Farmers Market Application

Beaumont Alberta Farmers Market

Ken Nichol Regional Recreation Centre Parking Lot, 5303 50 St, Beaumont, AB T4X 1E5

Thursdays 5-8pm May 30th - September 26th, 2024

Vendor Business Name*

Vendor Classification*

(Farmer/Producer, processor, artisan, out-of-province re-seller/product representative, prepared food concession)

Contact Name*

Address*

Mailing Address

Street Address Line 2

City

Province*

Postal Code*

Telephone*

Cell*

Email*

example@example.com

Website*

Social Media*

New or Returning vendor?*

Check all that apply*

Commercial products include commercially available products as well as products that come from out-of-province, even if the seller is also the grower.

List commercial products, include percentage of commercial products being sold at your booth (ex. 20% are resold products, 80% are products I make ):

Please give a detailed explanation of all goods/products you intend to sell. (Items not listed will not be permitted)*

Where is your product available? List other Markets, consignments, retail, wholesale, etc.*

Do you make it, bake it or grow it yourself?*

YesNo

Are your goods/products from Alberta?*

YesNo

Beaumont Alberta Farmers Market may use photos of me/products for advertising purposes:*

YesNo

PAYMENTS

There will be monthly vendors and seasonal vendors. There will be no weekly vendors (ie paying per week) accepted this season.

*NOTE - All June market payments are due upon approval of the application*

Monthly Vendors:

Monthly vendors pay per month. They pay for the entire month on or before the 1st of each month (ex: All July markets are due on July 1st or sooner). Payments accepted will be cash (to be paid directly to the market manager at a market before the 1st of the next month) or via etransfer. A reminder email will be sent out to vendors the week before payment is due. Failure to pay in time will result in the vendor not attending that months markets. No exceptions.

First month payment is due as soon as application is approved.

OR

Pay for all selected markets UPFRONT. Vendor will pick and choose which dates they want to attend when submitting the application. Payment for all of these dates are due upon approval of application.

Seasonal Vendors:

Full payment is due as soon as application is approved, no exceptions.

Choose option based off of above criteria (choose only one):*

Monthly Vendor - Pay MonthlySelected Vendor - Pay for selected markets upfrontSeasonal Vendor - Pay for season upfront

Vendor rental spaces are 10x10 and require a 10x10 tent to be set up every market.
Tables, chairs and tents will not be provided.
Tents MUST be weighted down (with sandbags or cement blocks, for example). This will be inspected each market.

Space Required (choose only one):*

Seasonal Vendors ONLY to choose. Seasonal vendors pay upfront for the entire season (20% off). Choose an option if looking to be a seasonal vendor:

$360 (10x10 stall)$575 (10x20 stall)$575 (food truck)$215 (busker)

Choose ALL dates you will be attending:

Setup & Parking

We operate rain or shine and only shut down for extreme/dangerous weather.

Setup begins at 3pm and must be completed by 4:45pm. Vendors are welcome to shop and/or sell once setup is complete.

We will be in a parking lot, this will allow vendors to unload and load at their booth space. Vendors cannot park at their booth, they must move their vehicles to the designated vendor parking area as soon as unloading is completed.

Vehicles will not be allowed to enter the market grounds after 4:15pm, and must be moved out of the market area no later than 4:30pm. No exceptions.

Tents MUST be adequately weighted down, this will be checked every market.

Takedown

Vendors can pack up no earlier than 8pm. Vendors cannot move their vehicles to load until there are no more customers left on the premises. This is not negotioable.

Bathrooms

Bathroom access is in the Ken Nichol building.

All Accredited Alberta Farmers Markets must follow the 80/20 rule:

- 80% of vendors must be Albertans selling Alberta products that they. or their immediate family member or staff member have made, baked or grown within

- 20% of the vendors can be out of province vendors and/or resellers.

Vendors approved to be at this market are probationary and dependent on a variety of factors such as"

- Availability of space in the marketplace Quality and uniqueness of products (we want a variety of vendors)

- The personal conduct of the Vendor and the presentation of product in the marketplace

*The Market Manager does not guarantee that all Vendors will be accepted or approved and may be subject to the Boards Approval. *

1) All products to be offered for sale must be listed on the application form and are subject to approval. Vendors may be limited to selling only certain products. New products to be introduced during the season must be pre-approved by the market manager via email (initial below)*

2) Preference will be given to Vendors whose products are homemade, home baked or homegrown and the vendors whose conduct. presentation, and display meet market place requirements (initial below)*

3) There are NO Exclusivity Rights to be guaranteed to any vendor (initial below)*

4) Out of province products must be clearly labelled as to the province and country of their origin. Vendor Selection decisions are made by a committee made up of Board Members and the Market Manager (initial below)*

5) Food Vendors must include a copy of their Alberta Farmers' Market Home Study Course on food safety available through AHS. Proof of course completion must be available at the market and a copy of the certificate must be kept by the manager and accessible to Alberta Health. The course can be found here: https://www.albertahealthservices.ca/eph/page3151.aspx (initial below)*

6) Food Truck operators must include a copy of their food safety certificate and have it displayed at their concession as per AHS requirements. New to our applications this year: The City of Beaumont requires all food trucks to provide a current satisfactory Fire Inspection Certificate. A copy must be provided to the market manager and to the Fire Prevention Officer in Beaumont (initial below)*

7) All food vendors, including low risk, high risk and concession vendors, must follow all guidelines set out by AHS regarding safe food handling. Food vendors must follow all regulations, failure to do so may lead to the removal of the vendor from the market. The market manager will be making two rounds each market (before starting and half way through) to test temps of coolers, food warmers, food on display, etc. Anything out of the required temperature range cannot be sold. It is highly recommended that food vendors have their own thermometers on site and are temping their foods regularly (initial below)*

8) Liquor vendors are able to sample on site. Besides sampling, no open alcohol is permitted. A copy of their AGLC and proserve of those sampling must be provided to the market manager (initial below)*

9) Food Sampling: The requirements of food sampling at the farmers market for pre-packaged/pre-wrapped at the location/facility where the product is produced - samples must be in a closed, single serve container and/or individually wrapped (NO open containers - MUST have lids) - NO cutting or reheating of samples on site. - replace samples displayed longer than 1 hour - keep perishable foods below 4°C - discard leftovers or contaminated samples. With all sampling please ensure that you are following the Safe Food Handling guidelines (initial below)*

10) Food Sampling Con't: Vendors supplying food samples and assembling bite size food portions on-site must: - provide a basin with an adequate supply of water (container with a hands-free spigot) - have soap and disposable towels available - have a sanitizer (bleach and water solution available with test strips) for cutting boards and utensils - wash their hands prior to handling food - keep perishable foods below 4°C - replace samples if they are displayed longer than one hour - discard leftovers or contaminated samples. With all sampling please ensure that you are following the Safe Food Handling guidelines (initial below)*

11) The Beaumont Alberta Farmers Market requires ALL vendors to carry vendor insurance. The vendor must supply a copy of an up to date certificate to the market manager upon application approval, and must keep a copy available at their booth. Duuo.ca is who AFMA (Alberta Farmers Market Association) is partnered with, however, to get the AFMA deal you must have an AFMA membership (initial below)*

12) If a vendor is unable to attend a market, they must contact the market manager via email no later than 48 hours prior to the market. Payment for that market may be refunded or reassigned to a different market date depending on circumstances. There are no refunds or re-allocations for cancellations less than 48 hours before the market or for no shows. There are no refunds for seasonal vendors. (initial below)*

13) If a vendor causes damages to another vendor's property or products, or part of the grounds, it must be reported to the Market Manager ASAP and an incident report will be written up. The person causing the damages is responsible for all costs and repairs (initial below)*

14) No Smoking Rule: According to the Province of Alberta Subject to section 5. no person shall smoke (a) in a public place, (b) in a workplace, (b.1) in a vehicle in which a minor is present. (c) in a public vehicle. or (d) within a prescribed distance from a doorway. window or air intake of a public place or workplace. There is no smoking of any kind on the marketplace grounds, this includes the use of marijuana being strictly prohibited (initial below)*

15) Vendors are asked to conduct themselves in a professional and courteous manner. ANY misconduct including rude behaviour towards the market manager or volunteers or any other vendors will not be tolerated and will result in an incident report write up. If this happens twice, the vendors will be asked not to return (initial below)*

16) Vendors must take responsibility for their stall and area around it. to keep it clean and orderly and free of garbage during and at the end of each market. Failure to maintain responsibilities or abide by the rules established in this application may result in a verbal warning. written warning. or the vendor not being asked to return to the market (initial below)*

17) If a vendor has complaints, concerns, or questions regarding the market, its operations, the rules, or has something to report, they are asked to write a formal email to the market manager. If it is urgent and during market hours, please ask the market manager to chat in private away from market customers (once the market manager is available) (initial below)

18) Animals are not permitted on the market grounds. Only service animals with proper certification are permitted.

ACKNOWLEDGMENT

By my signature, I declare the information on this form to be complete and accurate and I

HAVE READ THE MARKET POLICIES PROVIDED TO ME WITH THIS APPLICATION FORM AND AGREE TO FOLLOW ALL REGULATIONS DESCRIBED THEREIN AS WELL AS TO MAKE EVERY EFFORT TO BE IN ULL COMPLIANCE WITH ALL APPLICABLE FEDERAL AND

PROVINCIAL LEGISLATION. I agree to pay the rates as set out in this document. The personal information collected on this form will be used to manage the farmers' market and will only be shared with those individuals responsible for managing and sponsoring the market as well as with the Farmers' Market Specialist with Alberta Agriculture and Forestry. I understand that not all applicants are granted space at the Beaumont Alberta Farmers Market and that it is the right and responsibility of the Market Manager to decide allocation of stalls. If you have any questions about the collection and use of your information, please contact the Market Manager at beaumontalbertafarmersmarket@gmail.com

We reserve the right to reject applications with or without reason. Decisions of the Farmers’ Market Manager are final. You will be notified by email of approval or rejection.

Signature of Applicant*

Date*

Date