Rules & Regulations & Booth sign-up
Bobcat Dazzlers
Holiday Craft Show Rules and Regulations
Listed below are a few “must-knows” for the upcoming show. As in the past, the craft show will be held at Byron Nelson High School which is located at 2775 Bobcat Blvd. Trophy Club, TX 76262. On behalf of the Bobcat Dazzlers Service Organization (BDSO), we welcome you!
Please note, REFUNDS WILL NOT BE ISSUED UNLESS THE EVENT IS CANCELLED BY THE BYRON NELSON BOBCAT DAZZLERS SERVICE ORGANIZATION (BDSO). An exhibitor may sell his/her space; however, all changes must have the approval of the craft show coordinator.
1. All exhibited items are subject to approval and the craft show coordinator and the BDSO executive board reserve the right to refuse any exhibitor for any reason deemed necessary.
2. Visitor shopping hours are 9am – 4pm and vendor operating hours are Saturday 6:00am-5:00pm. There is NO BREAKDOWN of any booth before 4:00pm unless given direct permission by the BDSO.
3. Check in & Parking – Upon arriving, please stop by the check in booth located at the front entrance to receive your booth number and location. Once checked in, you may unload at either the front entrance or the west entrance by the cafeteria. After you have finished unloading, we ask that you promptly park towards the back of the parking lot to allow ample space for customers. Vehicles may not park in the fire lane after loading/unloading supplies.
4. Assistance Loading and Unloading – We are happy to assist our vendors with the loading and unloading of booth supplies however please keep in mind that we have more vendors than students and cannot guarantee one will be available to you. Please note that the Dazzlers, Byron Nelson High or NISD are not responsible for any damage that may be done in the handling of anything owned by a vendor. We ask that you are patient with us and be prepared to move your own merchandise, and have your own equipment to expedite the moving process, i.e. dollies, carts, etc.
5. Anything left on the premises of Byron Nelson High School is done so entirely at the risk of the Exhibitor. Northwest ISD and the BDSO will not assume responsibility.
6. Silent Auction Donations: The Dazzlers will be hosting a Silent Auction during the Craft Show. We would welcome any donations (valued at $25 and above) that you might like to make to this event. The auction will include a minimum bid requirement and items that don’t meet the minimum will be returned to the donating vendor.
7. Electricity – Please note that if your booth is not a designated booth for electricity you will not be permitted to plug into an outlet. Should you wish to have access to an outlet, you will pay an additional $5 fee. Outlets are on a first come first served basis and are you are not guaranteed one until payment is made and you are notified by the craft show coordinator that you have secured one. Vendors will be responsible for bringing an extension cord to plug into a power strip.
8. We will permit only 1 (one) franchise representative from each franchise company per show (i.e. Tupperware, Pampered Chef, Origami Owl, etc.). If you have not included these items on your original application, you will not be able to display or sell these items. We cannot be responsible for upholding the rules of each company, that is left to the individual sales representatives.
9. An exhibitor will be considered a no show if he/she has not arrived by 8:30am the day of the Craft Show. At that time, the booth space will be released for resale.
10. Booth spaces vary in size and some booth dimensions are adjusted to accommodate needed aisle space. We will do our best to provide comparable or additional square footage in these booths. Please note that not all booths have a wall, some are free standing. If you require a wall to lean displays on, please email the craft show coordinator to see if one is available to you when you reserve the space and late changes may not be possible.
11. BDSO craft show officials shall designate selling areas and each exhibitor shall sell and display within the confines of his/her designated areas only.
12. If a booth space is empty, it is not to be retained by another exhibitor without permission.
13. Tables are NOT provided; however, two chairs will be available for each space.
14. If you need to hang something for your display, you may use painters tape or command strips along the school walls. No nails or hanging merchandise from our air conditioner vents, ceiling or sprinkler heads is allowed.
15. Wifi is available on premises but connection cannot be guaranteed as the BDSO has no control over the school district's wifi capabilities.
16. Northwest ISD is the owner of all rights, title and interest in the following trademarks and service marks (collectively the NISD Marks), the NISD name and logo, the names, logos, mascots, and school colors of the NISD elementary and secondary schools including the schools’ athletic teams, including Dazzlers. NISD Marks may not be used on any merchandise being sold without prior approval from the district. You must be on the list of approved vendors to have any items with school logos, colors, names, etc. If you have any questions regarding this rule, please address them no less than one month prior to the event. Anyone selling unapproved merchandise with the NISD Marks will be asked to remove the merchandise immediately and are at risk for being a return vendor.
17. Food Vendors: The health department may inspect and check during the craft show to verify that vendors have permits. They will close any vendor who is not holding the proper permit/documentation. For more information you may contact the Town of Trophy Club Health Inspector at 682-831-4600. It is the vendor's responsibility to be prepared for this, and no refunds will be issued by the BDSO if requirements are not met.
18. Sales and Use Taxes: The requirement to obtain a Texas Sales and Use Tax Permit applies to individuals as well as corporations, firms, organizations, partnerships, and all other legal entities engaged in business in Texas and selling tangible personal property or providing taxable services in Texas to customers in Texas. All vendors are required to collect, report, and pay state and local sales tax. Northwest ISD and the organizer of the event accept no responsibility for sales tax collection at the event. For more information or to apply for a sales tax permit online, go to: http://www.window.state.tx.us/taxpermit/
19. REFUNDS WILL NOT BE ISSUED UNLESS THE EVENT IS CANCELLED. An exhibitor may sell his/her space; however, all changes must have the approval of the craft show coordinator.
BDSO reserves the right to restrict the sale, display or distribution of any printed materials, photographs, books, magazines, pictures paraphernalia or other representation to maintain a proper moral and wholesome environment.
The following are not allowed and the Directors and BDSO reserve the right to refuse any display or items sold deemed inappropriate. Their decision is final.:
Flames, live animals, CBD products, alcohol, items labeled as having/infused with alcohol, political, religious handbills, solicitous materials, games, raffles, lotteries, palm reading, actions or purpose related to carnivals, amplifiers, preparation of food, weaponry, or lit candles.
Vendors may not impede traffic flow by selling/soliciting business outside of the confines of their allotted booth space.
Please remember that we are volunteer parents, and we are making every effort to make our show as successful as possible for us and for you. Thank you for participating, we enjoy seeing you year after year!
YOU WILL RECEIVE AN EMAIL RECEIPT FROM JOTFORM CONFIRMING YOUR REGISTRATION HAS BEEN SUCCESSFULLY SUBMITTED WITHIN 24 HOURS OF SUBMITTING YOUR FORM. PLEASE REACH OUT TO THE BDSO IF YOU DO NOT RECIVE CONFIRMATION.