Non-Profit Vendor APPLICATION

KidsFest Vendor APPLICATION

Hickory Downtown Development Association is now accepting vendor applications for the 38th Annual Oktoberfest in Downtown Hickory, NC
HICKORY’S OKTOBERFEST • October 10th, 11th, and 12th, 2025

Festival Vending Hours:

Friday, October 10th: 5pm - 11pm
Saturday, October 11th: 10am - 11pm
Sunday, October 12th: noon - 5pm

VENDOR INFORMATION:

Early Bird Application & Payment Deadline: Monday, July 14, 2025

• KidsFest Vendor Fee: $150 for a 10' x 10' Space.

• Vendor fees must be paid online and received no later than 5pm on July 14, 2025.

• Vendors will be notified by the Kidsfest Vendor Coordinator of acceptance (via email) by August 15, 2025.

• If you aren't accepted to be a vendor, the refund process begins Friday, August 15, 2025.

Last Chance Application & Payment Deadline: Tuesday, July 15 - September 5, 2025

• Please note the $100 price increase:
Late KidsFest Vendor Fee: $250 for a 10' x 10' Space

• Vendor Fees must be paid online and received no later than 5pm on September 5, 2025.

• Vendors will be notified by the Kidsfest Vendor Coordinator of acceptance (via email) by Friday, September 19, 2025.

• If you are not accepted to be a vendor, the refund process begins Friday, September 19, 2025.

CHECK IN:

• Vendors check in begins at 7am on Friday, October 10, 2025.

• All vendor vehicles must display their hang tag from the rearview mirror to be accepted into the festival area.

• Vendor contact phone number should be clearly visible on the hang tag.

• All Vendor vehicles must be removed from the festival footprint by 3pm, Friday October 10, 2025. Vehicles inside the festival after 3pm will be reported to the HPD for removal.

• All Vendors must open promptly at 5pm on Friday, October 10, 2025.

• All Vendors must remain open serving customers for the entire festival time frame.

Our email is info@downtownhickory.com
Business Info

Contact Information
Business Name*
Federal Tax ID Number *
Booth Name (Please list the name that will appear on your booth signage.)*
Contact Name*
Email Address*
ALL correspondence will occur via email or phone so please ensure this is accurate and checked often. Please acknowledge this statement by clicking "I Agree" below.*

I agree
Work Phone*
Cell Phone*
Best Days & Times To Call*
Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Website
Business Website
Facebook
Business Facbook link
Onsite Manager Contact Info

This information is only required if different from above
Onsite Contact Full Name*

First NameLast Name
Onsite Contact Phone*
KidsFest Vendor - Crafts & Pricing

Oktoberfest celebrates not only our community’s German heritage but strives to feature local commercial vendors that offer quality commercial products. We attract over 50,000 participants over 2½ days so you must be prepared for a high-volume event. Please take careful note that you will not be allowed to close early, leave early, or stop selling at any point during the event.
I would like to apply for the following number of KidsFest Vendor Booths:

1 Booth - $1502 Booths - $3003 Booths - $450
Please list AND describe ALL items you wish to distribute or display. NO EXCEPTIONS. If you do not list an item here, it will not be allowed at the festival.

Please include the price range for each item (PRICE MIN & PRICE MAX). Please see our Festival Event Policy.

Examples:

Face Painting: $3.00 - $5.00
Slide: $2.00
Dance Studio Brochures: FREE

Upload vendor price list if you have it in a digital format or list items in the area below.
File Upload - Upload vendor price list if you have it in a digital format or list items in the area below.*

Cancelof
Merchandise List and Pricing*
Acknowledge each question below by checking "I Agree"*

I have knowledge that I have all the inventory that is required to attend the festival as a vendor. I will not bring any other inventory other than what I submitted on this form. I understand there are NO EXCEPTIONS.
KidsFest Vendor - Specialty
Please describe thoroughly - this is your time to get us excited about what you do! What do you do really well? What is your specialty? What do people rave about?*
KidsFest Operation Description
1. How do you set up your operation? Please describe thoroughly. *
Set Up Time
PLEASE NOTE that your tent may be no larger than 10 x 10 and must meet all standards listed in guidelines.

FIRE CODE REQUIREMENTS: Vendor tents must be FIRE RESISTANT with certification sticker attached to the tent.

Gas lanterns are not allowed.

Battery powered or electric lights must be guarded.

Halogen quartz lights are not permitted.

All drop cords must be 12-gauge heavy duty in compliance with the laws of the State of North Carolina and must be secured at all times.
2. How long does it take you to set up, from arrival to service ready? *
Set Up Time
3. How long does it take you to break down, from service to load out?*
Break Down Time
KidsFest Vendor - Electricity
Do you use electricity in your operation? Note: You must supply your own #10 or #12 electrical cord as well as the materials to securely fasten it to the ground. Your placement of the cord must pass the safety inspection by the Fire Marshall.*

YesNo
Certificate of Insurance

Only required for certain activities. You will be notified if it is needed for participation.
KidsFest Vendor - Disclaimer
Disclaimer: I agree to abide by the 2025 Festival Event Policy and all policies and guidelines developed by Hickory Oktoberfest Festival planning committee. Further, I understand that failure to follow these regulations can mean expulsion from this year's or future Festivals.

I hereby release and agree to hold harmless all indemnified parties from any damage to my property or any personal injury which I or my helpers may sustain while participating in the Hickory Oktoberfest Festival October 10, 11 and 12, 2025 (Confirm agreement by filling in your full name and date below.)

QUESTIONS? CONTACT US AT: info@downtownhickory.com
Name*

First NameLast Name
Date*

MonthDayYear
Date
Hickory's Oktoberfest, presented by the Hickory Downtown Development Association, may, in its discretion, cancel all or part of the Oktoberfest event if circumstances regarding any act of God or nature warrant (other than local weather events) including public health orders or recommendations on reasonable notice in which case no payment will be required and any deposit will be returned.
Should be Empty:

KidsFest Vendor APPLICATION

Onsite Manager Contact Info

KidsFest Vendor - Crafts & Pricing

KidsFest Vendor - Specialty

KidsFest Operation Description

KidsFest Vendor - Electricity

Certificate of Insurance

KidsFest Vendor - Disclaimer