REGISTRATION INFORMATION
Please read all requirements and sign below to agree to all terms
Event Schedule:
Thursday, October 24: 12:00PM to 6:30PM Set up in Civic Center South Exhibit Hall. Please check in at the Information Table.
Friday, October 25: Show hours will be 12PM to 7PM. Check-in/Set up will be 8AM-11:30AM. Ladies Night Shopping will be 5PM to 7PM. Loading dock will not be open on Friday!
Saturday, October 26: Show Hours will be 10AM to 5PM. You may arrive as early as 8AM. Break down begins at 5PM.
BOOTH FORFEITURE: Vendors who have not arrived by 5:30PM on Thursday will forfeit their booth and fees unless prior arrangements have been made with registrar.
CHILDREN: Children under 12 will not be permitted in the exhibit hall or the loading dock area during set-up.
ELECTRICITY: Please bring extension cords (25') and power strips. Be aware neighboring vendors may run extension cords through your booth to access electricity.
TABLES AND CHAIRS: Standard set-up DOES NOT INCLUDE tables or chairs. These must be pre-ordered. Extra charges will apply for any tables requested on set up day. Vendor is responsible for setting up their own tables if not pre-ordered.
PIPE AND DRAPE: This year we are providing pipe and drape backdrop for each space; the cost is covered in your booth fee. We are providing backdrop ONLY. No other pipe and drape is required (e.g. for the sides.) Vendors wanting additional pipe and drape must make thier own arrangements to order, pay, pick up, set up, tear down, and return any pipe and drape not included in the booth fee.
INTERNET SERVICE: Free Wi-Fi is available. If hard wiring is needed, contact the Civic Center at 806-378-4297 for an internet line to plug directly into your device, and to determine cost.
TEXAS SALES & TAX PERMIT: The state requres any vendor selling tangible personal property or taxable service to obtain a Texas Sales and Use Tax permit. You will need your permit with you throughout the show. For questions, call the Amarillo Enforcement office at 806-358-0148.
FOOD SALES: Baked goods such as fudge, bread, pies, cakes, or anything that competes with our bake sale is not permitted. Authorized vendors will only be allowed to sell items in quantities of 8 oz. or greater, and in sealed packages. Vendors are responsible for contacting the Civic Center at 806-378-4297 to get food items approved. The Civic Center concessionaire may charge a commission of your sales if not pre-approved. Vendors not in compliance may be required to leave. Food permits are required for all vendors selling or giving food samples. Contact the Enviromental Health Office at 806-378-9472 for permit.
SECURITY: Limited security is provided through the Amarillo Civic Center. Sharing Hope Ministry is not liable for any items left unattended. During show hours vendors should only use the show entrance doors. DO NOT PROP or TAPE ANY DOORS OPEN. Vendors found to be propping or taping doors open may be asked to leave.
MONEY AND PETTY CASH: Vendors must provide their own petty cash.
VENDOR BADGES: Vendors renting a 10x10 booth are provided two (2) FREE badges, and vendors renting a 10x20 booth (or larger) are provided four (4) FREE badges. Additional badges are $5.00 each and may be purchased at check-in the day before the show. All vendor reps must wear badges while on site during the show.
ITEMS FOR SALE: We reserve the right to ask vendors not to sell an item that we deem offensive. Sharing Hope Ministry is a Christian organization supporting women recovering from addiction. We ask that no products associated with addiction be sold. This includes alcohol and CBD products.
CANCELATION POLICY: No registration fees will be refunded. Those canceling on or before October 1st will be provided 48 hours before your space is offered to another vendor. Any cancelations after October 1st will result in your space being offered immediately to another vendor.
PROCESSING FEE: A $5 processing fee was added to your booth rental fee for every 10X10 booth that you purchased with a maximum of $10 for larger booth rentals. These fees are non-refundable even in the event that the show has to be cancelled.
SHOW CANCELLATION: Booth rental costs, minus processing fees, will be refunded if the show is canceled.
CREDIT CARD ON FILE: YOU WILL NOT BE CONFIRMED FOR A BOOTH WITHOUT GIVING SHARING HOPE MINISTRY A CREDIT CARD TO HAVE ON FILE. YOU WILL BE CHARGED AN ADDITIONAL FEE THAT IS EQUAL TO HALF OF YOUR BOOTH RENTAL FEE IF YOU BEGIN PACKING UP YOUR BOOTH PRIOR TO THE CLOSE OF THE SHOW.