Step Up To The Grill-ON Greenwood BBQ Fest Registration Form Deadlines:
Hosted by: ROD THOMPSON W/THE BFC
Oklahoma-Kansas-Texas-Arkansas
Labor Day Weekend
People's Choice Award
*21 Competitors Entry Fee $150.00
*Registration Deadline August 18, 2025
*Food Vendor Fee $150.00
*Registration Deadline for Food Vendors: August 25, 2025
(Food Vendors must arrive no later than 10:00 AM)
*ALL FOOD VENDORS MUST HAVE A FOOD PERMIT, LICENSE & LIABILITY INSURANCE
*THERE WILL BE A $25 LATE FEE IF NOT REGISTERED BY THE DEADLINE
*Retail Vendor Fee $75
*Registration Deadline for Retail Vendor: August 25, 2025
*THERE WILL BE A $25 LATE FEE IF NOT REGISTERED BY THE DEADLINE
Sponsorship Packages
Deadline: August 8, 2025
*Platinum Package $1,000
T-shirt, your company name and logo on event t-shirts and event banner; sponsorship plaque; T.V. and Radio Advertisement, Recognition as a sponsor on the day of event; website listing; and W9 form for tax deduction.
Gold Package $700
Your company name and logo on event t-shirts; sponsorship plaque; T.V. and Radio Advertisement, Recognition as a sponsor on the day of event; website listing; and W9 form for tax deduction.
Silver Package $500
Your company name and logo on event t-shirts; T.V. and Radio Advertisement, Recognition as a sponsor on the day of event; and W9 form for tax deduction.
Bronze Package $300
T.V. and Radio Advertisement, Recognition as a sponsor on the day of event; and W9 form for tax deduction.
Call for Donations $25-$275
Would like to donate? Won't be able to make it? Use the Donation Link to donate. You can donate starting at $25 up to $275. This will allow you to donate a smaller amount outside of the sponsorship package. Everyone can use a helping hand.
Grill Master Rules
No gas or pellet grills.
Contestants must cook on site.
Contestants will be judged on the following:
Appearance/Presentation
Taste
Tenderness
Sauce CANNOT be applied directly to the meat that will be judged, ONCE ITS COOKED.
Competitors WILL be allowed to sell their food, vendor fee will be waived.
It is important for each team to arrive at the event with preparation time considered.
Remember, this is a community event, have FUN!
Directions For Temporary (Special) Event
The information on this page contains the complete guidelines for permitting and operating a temporary food establishment at a special event in Tulsa County. Please ensure that all pertinent information outlined in the temporary food establishment guidelines is correctly set up at your food booth. This includes floors, walls, overhead protection, ware washing, and hand washing requirements, as well as equipment for hot and cold holding.
We hope the information will assist you in the process. If, after reading the information, you have any further questions, please call our office at (918) 595-4300.
https://tulsa-health.org/wp-content/uploads/2023/06/Temp-Establishment-Regs-19-1101.pdf
https://tulsa-health.org/wp-content/uploads/2023/05/Special-Events-Requirements-042816.pdf
https://tulsa-health.org/wp-content/uploads/2023/05/Special-Event-FAQ.pdf
Obtaining A License For Operation
“Event” means a public transitory celebration such as, but not limited to: a fair, festival, circus, exhibition, carnival, food and/or drink tasting. A Temporary, Seasonal, or Special Event Food establishment may only operate at an event that has been approved by this department.
In order to sell or give away any food or beverage product at an event, you are required to hold the proper permit. Please refer to the guidelines for event requirements.
Notification of your event participation is required (7) seven days prior to the event. Any vendor that has not contacted our office prior to the event may not be approved for operation. This includes give away and fundraiser events. Permits must be obtained prior to the preparation of any food. No food from a previous event or another state may be used unless the vendor has an Oklahoma State Department of Health mobile food license. There are no exceptions. Inspectors will issue permits and collect permit fees onsite the day of the event at a time schedule with the event organizer. Any food vendor who does not meet the requirements for operation 30 minutes after the official start time of the event will be asked to leave. If a vendor is found operating without the required permits, citations may be issued. It is the responsibility of the event organizer and the individual vendors to ensure the health department has been contacted and the required permits are obtained.
The Oklahoma State Department of Health license fee is $50.00 for the 1st day and $25.00 for each day after with a max of 14 days. The max fee is $250.00. If event surpasses the max of 14 days, a new license will be issued. An additional city license fee may also be required.
Commissary Requirement
All vendors that are conducting any food storage or food preparation prior to the event must do so at a food establishment that holds a current Oklahoma State Department of Health food license. No food prepared out of state or at an unlicensed facility will be permitted (no exceptions).
Seasonal Food Establishments
Seasonal food establishments may obtain a license that will be valid for 180 days per year, unless canceled or revoked prior to its expiration. Seasonal food establishments can only serve non-Time/Temperature Control for Safety (TCS) foods. The only exception is that liquid dairy products are now permitted if the facility has a commercial refrigerator within the facility.
They must comply with the requirements of a temporary food establishment. For more information, please call 918-595-4300.
Temporary Food Establishment License, you must:
Reach out to the local county health department.
https://oklahoma.gov/health/locations/countymap.html
All applicants are required to provide an Affidavit of Lawful Presence with their application.
https://oklahoma.gov/content/dam/ok/en/health/health2/aem-documents/protective-health/consumer-health-services/forms/ols-affidavit-of-lawful-presence.pdf
Food Handlers Card
https://oklahoma.gov/health/locations/countymap.html
Food Safety Permit Information Link
https://tulsa-health.org/permits-inspections/food/food-safety-classes-study-guides-and-permits/#:~:text=To%20receive%20a%20permit%2C%20you,a%20THD%20Food%20Safety%20Class.&text=Food%20Protection%20Services%20hosts%20online,and%20can%20be%20taken%20anytime.
Contact Information
Mailing Address:
Oklahoma State Department of Health
Consumer Health Service
123 Robert S. Kerr Ave., Suite 1702
Oklahoma City, OK 73102-6406
Physical Address:
Oklahoma State Department of Health
123 Robert S. Kerr Ave.
Oklahoma City, OK
Phone: (405) 426-8250
Fax: (405) 900-7557
Email: CHSLicensing@health.ok.gov
Questions:
Jesse Foster-Founder
Step Up Now Foundation, Inc.
P.O. Box 2344 Owasso, OK 74055
918-282-4595
Stepupnowfoundation23@gmail.com
www.stepupnowfoundation.com