WHERE & WHEN
14th - 16th of February 2025
Phoenix Park
5623 Geelong Road,
Ballan, Vic 3342
BUMP IN: MUST BE From 10am Thursday 13th February (unless other arrangements have been made)
BUMP OUT: From 3.30pm Sunday 16th February 2025
We will have a meet and greet / induction for everyone at 3pm on Thursday 13th Feb.
ATTENDEES:
We are expecting between 750 to 1000. Last year we had just shy of 800.
WORKSHOP LENGHS
1 HOUR with 30 minute change over
HOW IT WORKS
There will be Multiple spaces offering Dynamic Workshops, Craft & Talks over 3 days at Bohemian Summer Festival
Please note that in 2025 there are less workshop spaces then there were in 2024.
SOME IDEAS ARE:
Star Gazing, Numerology, Dance, Movement, Yoga, Breathwork, Shamanism, Indigenous Practices, Angel Intuitives, Sacred Midwifery, Menopause Support, Crone Circles, Rites of Passage, Women’s Mysteries, Red Tent, Sacred Sensuality, Tantra & Sexuality, Moon Cycles, Conscious Mothering, Women's Empowerment, Chanting, Drumming & Song, Mandalas, Weaving, Painting, Body Empowerment, Youth Circles, Meet & Greet Circle for Solo Attendees
Be prepared for 80 to 100 women approx.
All workshops are in a marquee.
Here is a list of what we are providing in each area. Please bring anything additional that you may need.
WORKSHOP MARQUEE
- 10X10M Marque
- PA two speakers (allows Bluetooth as well)
- 8 Track Mixer
- 3 mics
- 3 mic stands
- White Board
- Approx 80 chairs for quest seating around edges
- Trestle Table for your marketing materials or items to sell for the duration of your workshop/presentation.
CRAFT
- Tables and chairs to sit approx. 80 - 100
- Trestle Table for your marketing materials or items to sell for the duration of your workshop/presentation.
- Speaker PA one speaker (allows Bluetooth as well)
- I wearable mic
WOMEN’S CIRCLE
- 10X10M Marquee
- Speaker PA one speaker (allows Bluetooth as well)
- 1 hand hold mic
- 1 mic stand
- 1 Wearable Mic
- Small round centerpiece rug
- small rugs and cushions for seating
- Approx 80 chairs for quest seating around edges
Trestle Table for your marketing materials or items to sell for the duration of your workshop/presentation.
HUB
- 8X8M Marquee
- Speaker PA one speaker (allows Bluetooth as well)
- 1 hand hold mic
- 1 mic stand
- 1 Wearable Mics
- 4 Outdoor rugs - 270x180cm
- Approx 50 chairs for quest seating around edges
- Trestle Table for your marketing materials or items to sell for the duration of your workshop/presentation.
MAIN STAGE AERA
- Large Undercover stage
- 10x10M Marquee
- PA System
- 3 mics
- 3 mic stand
- Some built in bench seating towards back of space
- Trestle Table for your marketing materials or items to sell for the duration of your workshop/presentation.
- Place to store equipment (behind staff retreat)
- Sound and Production Manager on Hand (Billie had to work with the venue's PA in 2024 but is supplying her own gear in 2025)
CHILDREN/TEEN AREA
- 3X6 Marquee
- Floor rugs, cushions and some seating
- No power
- Approx 20 youths
STAFF RETREAT AREA
- Welcome to charge your phones
- Kitchen, kettle and fridge available
- Some snacks and drinks will be provided
- Feel free to relax here when needed
- Please clean up after yourselves and leave space as you found it
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PAYMENT:
$125 per presenter is payable to confirm your committment and to cover the costs of having you onsite.
We tried to obsorb this cost at our 2024 event but with industry costs going up 30-40%, to substain the festival we simply are unable to going forward.
We suggest your workshops and presentations are used as a marketing oppotunity for your business and that you offer a "taster" of what you would normally offer so you can entice people to seek your services out after the event.
Passing around a clipboard during your time to collect email addresses for those who wish to join as well as having your business cards available will help this process. You are also welcome to sell any self published books etc during your workshops.
Remember this is a FESTIVAL, an opportunity to showcase your work to women who are actively seeking what you offer. So consider how you can best represent your work so women can BUY your tickets, products or services AFTER the event.
Bohemian Summer Festival seems to attract women a lot who have never been to such events especially with the focus more on "girls weekend" instead of "wellness". This gives you the oppotunity to tap into a market you may not have been reaching before.
INCLUSIONS:
1 X FESTIVAL STAFF CAMPING TICKET
1 x car pass
Access in the staff retreat area that will include some cold drinks and snacks. A quiet private place if you need to step back for a bit
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PAYMENT TERMS
Pay in full once you receive invoice or Pay in 3 installments (Split monthly for three months) First payment must be made within 7 days of receiving invoice to confirm your involvment.
Presenter COMMITMENT TICKET AGREEMENT PROCESS
Once an applicant has agreed to be involved and secured a ticket, no refunds or credits will be issued. The ticket fee will cover the costs of cancellation and the subsequent involvement of administration staff, marketing staff, web admin staff, graphic design staff and talent management staff to amend timetable, map and marketing material.
Presenter tickets cannot be on-sold and cannot arrange for another to take their position.
By proceeding you are stating that you agree to these terms.
If you don't proceed you will forfeit any monies paid.
Total due by three months from invoice.
PLEASE NOTE - There are NO refunds on full price tickets. It is your responsibility to onsell any tickets you may have purchased prior to being approved or have on payment plan in lieu of your presenter pass.
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Extra helpers can be added for $175 each which covers the cost of having them on site.
Bring own camping gear for yourself and staff.
Thank you for applying to be a part of Bohemian Summer Festival 2025 event.