WHERE & WHEN
14th - 16th of February 2025
Phoenix Park
5623 Geelong Road,
Ballan, Vic 3342
BUMP IN: MUST BE between 10am - 3pm Thursday 13th February (unless other arrangements have been made)
BUMP OUT: From 3.30pm Sunday 16th February 2025
We will have a meet and greet / induction for everyone at 3pm on Thursday 13th Feb.
ATTENDEES:
We are expecting between 750 to 1000. Last year we had just shy of 800.
TRADING HOURS
THURSDAY - 5PM - 9PM (Optional for early arrivals)
FRIDAY: 9am - 9pm
SATURDAY: 9am - 9pm
SUNDAY: 9am - 3:30pm (Partners can come back onsite to assist in packdown from 4pm. Male partners can not be onsite between Friday 7am and Sunday 4pm)
By participating in Bohemian Summer Festival, you have agreed to trade for the duration (Friday, Saturday and Sunday) of the Festival.
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OPTIONS:
Size: 3x3m
Cost: $380
INCLUSIONS:
2 X FESTIVAL CAMPING TICKETS
1 x car pass
Access in the staff retreat area that will include some cold drinks and snacks. A quiet private place if you need to step back for a bit
OR:
Size: 6x3m (these are very limited)
Cost: $695
INCLUSIONS:
3 X FESTIVAL CAMPING TICKETS
1 x car pass
Access in the staff retreat area that will include some cold drinks and snacks. A quiet private place if you need to step back for a bit
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PAYMENT TERMS
Pay in full once you receive invoice or Pay in 3 installments (Split monthly for three months) First payment must be made within 7 days of receiving invoice to confirm your involvment.
FOOD VENDOR COMMITMENT TICKET AGREEMENT PROCESS
Once an applicant has agreed to be involved and secured a ticket, no refunds or credits will be issued. The ticket fee will cover the costs of cancellation and the subsequent involvement of administration staff, marketing staff, web admin staff, graphic design staff and talent management staff to amend timetable, map and marketing material.
Stall holder tickets cannot be on-sold and cannot arrange for another to take their position.
By proceeding you are stating that you agree to these terms.
If you don't proceed you will forfeit any monies paid.
Total due by three months from invoice.
PLEASE NOTE - There are NO refunds on full price tickets. It is your responsibility to onsell any tickets you may have purchased or have on payment plan in lieu of your food vendor pass.
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Extra helpers can be added for $175 each which covers the cost of having them on site.
Bring own camping gear for yourself and staff. You provide your own set up.
Some sites have some shared power facilities but most don't. Please bring solar lighting and power banks. Do not rely on onsite power.
If you were apart of our 2024 event, you will be placed in the same space and will be working with the same power supply going forward.
You can charge your phones/eft machines etc in the staff retreat room if needed.
Thank you for applying to be a part of Bohemian Summer Festival 2025 event.