We are looking for a Head of Operations & Executive Assistant in a full-time from 30 to 40 hours per week.

 
🚀 About Us

We are a consulting business that helps digital marketing agency owners and founders scale their business while cutting their time in operations of their business in half.

 

Mission for Executive Assistant & Operations Lead

Become our founder’s right-hand person, remove bottlenecks and take over operations & admin tasks from our founder so that he can work more on the business and remains free from distractions, while you make sure that the team becomes more efficient & productive.

 

⭐️ Main Success-KPI:

 - Improving team efficiency and output

- Time freed up in Founder’s Calendar

- Reduction of touchpoints from founder with tasks that are not strategic.

- Number of issues resolved without escalation per month and without founders assist

 
- Making sure Founder can Focus on needle-moving tasks to achieve company goals and objectives

- Average response time to emails or messages from the founder is less than 60 min
 

Responsibilities 📋

 
- Execute on tasks delegated to you by founder based on importance and priority

• Any problems and challenges that arise are dealt with appropriately and independently.

• Finish the new tasks you get as soon as possible and make sure you do them with attention to detail.

• 1-3-1 Rule: Every time you have ONE problem, come up with at least THREE well-thought-out solution proposals and choose ONE preferred solution.

 

- Operations tasks

• Improving the organization of our project management tools Clickup and Notion

• Improve company documentation and processes

• Improve team efficiency through better training and onboarding documentation 

 

- Research, communication tasks & admin tasks

 

- Assistant in screening and recruiting interviews

 

- Manage daily life of Founder

• Planning and coordinating travels, booking hotels, flights etc.

• Support Founder’s calendar

- Manage personal areas of founder

• Managing our housekeeper
• Grocery delivery
• Online shopping

 

- Daily async communication with Founder to discuss all important points that need to be addressed - make sure to minimize communication after if not emergency

 

Sounds good?

Massive Development and Career Growth in the coming years - we want you to consistently grow and improve your skills!

  

What we offer: 

 

- 100% Remote: More flexibility for you. Don't waste time in traffic, more efficiency with your time daily.

 

- Efficient async communication

 

- Young, driven international team

 

- Continuous skill and career development Budget

   

- Be part of an action-taker, high-performance team & culture

 

 - Epic company retreats & many more benefits

  

We will continue growing and expanding over the next years. For this, we need experts and/or leaders who want to level up.

 

Is this what you're looking for? Then click Next!

Requirements - Who are we looking for?

 

Competencies 📈

 

Leadership: You are able to guide the team towards achieving business goals, keeping them motivated and focused.

 

High Standards: You expect both personal and team performance to be excellent, without settling for anything less than the best.

 

Efficiency: You can produce significant output with minimal wasted effort.

Excellent Organization and Planning skills: You plan, organize, schedule, and budget in an efficient, productive manner. You also focus on key priorities and don’t get distracted.

Structure: You love to keep track of chaos, stay calm and quickly manage to bring order to chaos.

Massive Action: You move quickly and express strong opinions without being too harsh.

Reliable: You live up to verbal and written agreements, regardless of personal cost.

Intelligence: You learn quickly. You quickly and proficiently understand and absorb new information.

Attention to detail: You don’t let important details slip through the cracks.

Persistence: You don't accept “no” and you don't allow yourself to be put down, you persist in asking until you get what you need.

Proactivity: You act without being told what to do. You bring new ideas to the company. You act proactively and ensure that future problems are prevented in advance - not when it is too late.

Calm under pressure: You maintain stable performance when under heavy pressure or stress.

No Ego - No task is beneath you. Dive in, especially when addressing seemingly minor tasks.

 

🤝 This will be for you if…

• You have relevant experience as an Executive Assistant with focus on improving operations

• You have excellent speaking and writing skills in English

• You are an expert at using modern tools like ClickUp, Notion, Todoist and similar to make yourself and the team more productive.

• You consider yourself a High-Performance individual. Your routines and daily habits show that.

• Personal development, learning & growth are essential to you. They are part of what you do every day.

• You are excited about being part of a company and team where growing in your professional skills as well as personal areas.

 

You live in line with our Values:
1. High Standards 💎
2. Extreme Ownership 🔱
3. Massive Action ⚡️
4. Constant Improvement 📈

 

Is this you? Then click Next!

So far so good.

Now we have a few more questions for you.

 

IF YOU USE CHAT GPT IN YOUR ANSWERS YOUR APPLICATION WILL DIRECTLY BE DELETED. 

Give us your own answers.

Send your application now by clicking on the button.

You will then be redirected to our Careers Page where you can get more info about the position, our company and us.

If you are a good fit, we will get in touch with you within the next 7 days.

We hope to meet you soon!